Trustees Meeting Minutes September 2012

Entries from September 1, 2012 – September 30, 2012

September 18, 2012

TUESDAY, SEPTEMBER 18, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
September 18, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of September 18, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.

HEARING OF VISITORS:  None

ZONING INSPECTOR:  
1.    There will be a hearing on October 8th for a zoning change on Bulen Pierce.

ROAD/CEMETERY SUPERINTENDENT:  
1.    Everything has been mowed.
2.    Two culvert walls have fallen in…one on Lockbourne Eastern and one on Bulen Pierce.
3.    Kevin presented an estimate from Pritchard Electric for installing an alarm system at the cemetery for the roads equipment building.  Someone tried to break into it again.  Mr. Clark will check with some other alarm companies for prices.
4.    Kevin needs someone to drive the truck while he sprays the roadside weeds.  The Trustees suggested that he ask if any of the firefighters want to help him on days they are not scheduled at the firehouse.

RESOLUTION 12-85
A RESOLUTION TO ALLOW OFF DUTY FIREFIGHTERS TO ASSIST WITH ROAD WORK WHEN TWO PEOPLE ARE REQUIRED.  THEY WILL BE PAID AS 1099 INDEPENDENT CONTRACTORS FOR THESE HOURS AT $15.00 PER HOUR.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-85.     

FIRE CHIEF’S REPORT:
1.    The Chief reviewed the attached Chief’s report. 
2.    The Chief is looking at the possibility of selling the two acre parcel of land in South Bloomfield.  He will call the Prosecutor and ask if there are restrictions regarding this type of sale.
3.    The Chief had charts explaining the different millage amounts we would receive if we passed a new fire levy.  He asked the Trustees to read over these charts for a future discussion.

ANNUAL JOB REVIEW OF THE FIRE CHIEF
The Trustees commended Chief Edgington on the job he is doing as the Fire Chief.  The clerk pointed out that Chief Edgington has not received a pay increase since assuming the position in September 2009.

RESOLUTION 12-86
A RESOLUTION TO INCREASE THE FIRE CHIEF’S SALARY BY 3% EFFECTIVE IMMEDIATELY.  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-86.     

OTHER BUSINESS:
1.    FEMA will cover some of the costs from the storm/wind damage in the cemetery on June 29.  We need to get an estimate for the roof repair and have an insurance adjuster look at the damage.  Mr. Clark will take care of this.
2.    We still have not received an answer from South Bloomfield regarding the cemetery water/sewage bill.  Mr. Welsh will pursue this until he gets an answer from someone.
3.    The increase of fees for the price of cemetery plots and burials were discussed and the clerk presented the prices that were suggested by the Trustees at the last meeting.  The revised fees are attached and will be posted on the Township Website.

RESOLUTION 12-87
A RESOLUTION TO ADOPT THE REVISED FEES FOR THE HARRISON TOWNSHIP CEMETERY AS OF OCTOBER 1, 2012.  THE “RESIDENT” PRICING WILL APPLY TO THE PURCHASER OF THE GRAVESITE OR BURIAL.
 Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-87.   

The clerk will send a notice of the new fees to all funeral homes in the area who have had burials at the cemetery in the last four years.  One township resident has recently inquired about pricing and is planning to buy several gravesites.  The Trustees will hold pricing for her through December 31, 2012.  
4.    The Life Insurance policy for firefighters and other eligible township employees is currently at $15,000.  After some discussion, the Trustees agreed to raise the Life Insurance policy to $50,000.

RESOLUTION 12-88
A RESOLUTION TO INCREASE THE LIFE INSURANCE POLICY AMOUNT FOR FIREFIGHTERS AND ELIGIBLE TOWNSHIP EMPLOYEES TO $50,000.00 AS OF OCTOBER 1, 2012.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-88.     

ACTION ON MINUTES:
September 4, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of September 4, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 12-89
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-89.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the September 18, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:25pm.

 

September 4, 2012

TUESDAY, SEPTEMBER 4, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
September 4, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of September 4, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.

ROAD/CEMETERY SUPERINTENDENT:  
Kevin has been cleared to return to work on September 5, but cannot lift over twenty pounds for four weeks.  He will begin mowing the roads.  He will need Physical Therapy three times a week for four weeks.

ZONING INSPECTOR:  Nothing to report.

FIRE CHIEF’S REPORT:
1.    The Chief presented a list of tools needed by the department.  The Trustees approved this purchase.

HEARING OF VISITORS:  None

OTHER BUSINESS:
1.    The increase of fees for the price of cemetery plots and burials were discussed.
2.    We still have not received an answer from South Bloomfield regarding the cemetery water/sewage bill.
3.    The Soil and Water Department would like a copy of the proposed ditch project for Lockbourne Eastern Road North that Clark’s office prepared.  The clerk will get a copy to them.
4.     The insurance committee is meeting with Ohio Insurance at the Fire Station on September 17 at 6:30pm.

ACTION ON MINUTES:
August 21, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of August 21, 2012 and the Trustees voted with two yes votes.  Motion carried.  Mr. Clark abstained from voting as he was absent from the August 21st meeting.

FISCAL OFFICER’S REPORT:
1.    The clerk presented a form for the Trustees to sign for Kingston National Bank providing them with the Trustees’ Driver’s License numbers and social security numbers.
2.    The clerk read an email from Franklin Christman regarding the renewal of the Local Waste Services contract.  The Trustees would prefer to renew the contract if the rates do not increase more than 5%.  The clerk will notify Mr. Christman.

RESOLUTION 12-82
A RESOLUTION TO ACCEPT THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR FOR THE FISCAL YEAR COMMENCING JANUARY 1ST, 2013.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-82.

RESOLUTION 12-83
A RESOLUTION TO ALLOW THE PICKAWAY COUNTY AUDITOR TO DEPOSIT FUNDS DUE TO HARRISON TOWNSHIP DIRECTLY INTO OUR PRIMARY CHECKING ACCOUNT.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-83.

RESOLUTION 12-84
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-84.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the September 4, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:45pm.