Trustees Meeting Minutes September 2011

Entries from September 1, 2011 – September 30, 2011

September 20, 2011

TUESDAY, SEPTEMBER 20, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
September 20, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of September 20, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Also present were Craig Stevenson from Michael Clark and Associates, Rich Elsea from Hummel and Plum Insurance and Brian Schroeder and Eric Leduc from TransAmerica Insurance.

FIRE CHIEF’S REPORT:
1.    Eric had quotes from Graf & Sons ($3280.00) and Wayne-Dalton Doors ($1948.00) for labor and materials to install eight sets of reversing photo sensors for the bay doors.  The trustees approved the bid from Wayne-Dalton for the sensors and also to accept their maintenance agreement.
2.    Eric is purchasing seven new mattresses to replace the existing ones.  The trustees agreed that this needs to be done.
3.    We will be receiving the CDBG grant for the back parking lot, but will not receive anything toward new fire gear.  

ZONING INSPECTOR:
There is a zoning commission meeting on October 10 and the trustees need to appoint someone to fill the open position on the board.  Two names were suggested as replacements.  Mr. Welsh will ask Steve Sabine and Mr. Clark will ask John Keel and the trustees will make the appointment at the October 4th meeting.

ROAD SUPERINTENDENT:
1.    Kevin reported that one Stop Ahead sign had been damaged and replaced.
2.    The cemetery buildings were broken into and all of the tools, weed eaters and chain saws were stolen.  Kevin had quotes from JD Equipment and Hill Implements.  The trustees approved the purchase of two weed eaters, a chain saw and a leaf blower from JD Equipment.  The trustees also approved the replacement of the two broken doors by Gloyd’s Home Improvments.  They asked Kevin to look into the cost of a security system for the cemetery buildings.

HEARING OF VISITORS:
None

OTHER BUSINESS:
Craig Stevenson from Michael Clark and Associates had documents to be signed for the grant application.  He also needs financial reports from last year.  Craig also stated that we need to get the section finished up where the JetVac was done.  The holes are still open.  He suggested  putting out a bid for tile repair and catch basins.  
Rich Elsea, Brian Schroeder and Eric Leduc presented options for the health insurance coverage for the township.  After a two hour discussion, the trustees decided to purchase the major medical plan as follows:

RESOLUTION 11-69
A RESOLUTION TO CHANGE THE MEDICAL INSURANCE PLAN WITH MEDICAL MUTUAL INSURANCE TO A $5000./$10000. DEDUCTIBLE PLAN AND ADDING BOTH A CRITICAL ILLNESS POLICY AND AN ACCIDENT POLICY TO COVER ALL EMPLOYEES AND FAMILY MEMBERS AT A TOTAL COST OF $13,729.46 PER MONTH.  THE DENTAL AND VISION INSURANCE ARE TO REMAIN THE SAME.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-69.

RESOLUTION 11-70
A RESOLUTION TO PROVIDE A HEALTH SAVINGS ACCOUNT (HSA) TO EACH ELIGIBLE EMPLOYEE.  FOR 2012 EACH ELIGIBLE EMPLOYEE WILL RECEIVE $3000.00 PAID IN QUARTERLY INCREMENTS OF $750.00 BEGINNING IN OCTOBER 2011.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-70.

FISCAL OFFICER’S REPORT:

RESOLUTION 11-71
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $4000.00 FROM 2111-220-323-000 TO 2111-220-323-0000 TO PAY FOR MBI EMS BILLING FEES.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-71.

RESOLUTION 11-72
A RESOLUTION TO ACCEPT THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR FOR THE FISCAL YEAR COMMENCING JANUARY 1ST, 2012.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-72.

ACTION ON MINUTES:
September 6, 2011 Regular meeting:  Mr. Clark moved and Mr. Peters seconded a motion to approve the minutes of September 6, 2011.  All were in favor.  Motion carried.

RESOLUTION 11-73
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-73.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the September 20, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 9:20pm.

 

September 6, 2011

TUESDAY, SEPTEMBER 6, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
September 6, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of September 6, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Residents Mike Roof and Gary & Robin Moore were present as well as insurance agents Frank Harmon and Richard Elsea.

ZONING INSPECTOR:
Joe reported that the property on Ashville Pike has been cleaned up and looks better.  The property on Lockbourne Eastern has done some clean up, but it still needs improvement.  The trustees asked Joe to give the resident a couple of weeks to work on it.

FIRE CHIEF’S REPORT:
Eric reported a problem with bay door number 2 causing it to reverse at times for no reason.  The trustees asked Eric to have it repaired and a safety put on this door.
Eric asked the trustees to review the proposed changes in the rules and regulations and discuss them at the next meeting.

HEARING OF VISITORS:
Mike Roof asked for approval of his property at 3724 SR 752 to be annexed into the corporate limits of the Village of Ashville.  The clerk will send a copy of the resolution to Mr. Roof and the Village of Ashville.

RESOLUTION 11-65
A RESOLUTION TO APPROVE THE TRACT OF LAND AT 3724 STATE ROUTE 752, OWNED BY MICHAEL A AND LYNNE M ROOF, TO BE ANNEXED TO THE CORPORATE LIMITS OF THE VILLAGE OF ASHVILLE, OHIO AS PROVIDED UNDER AND BY VIRTUE OF THE OHIO REVISED CODE OF OHIO.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-65.

Gary and Robin Moore were present to ask what decision has been made regarding their ditch problem.  Mr. Peters stated that the County Engineer has been out to look at it and we are waiting to hear his findings.

ROAD SUPERINTENDENT:
1.    Kevin attended an ODOT class on signs.
2.    Kevin needs two tires on the front of the backhoe.  He will get estimates.
3.    Kevin asked for time off to attend the Farm Science Review.  The trustees agreed to the time off as a vacation day, not a paid day.
4.    Kevin asked to take vacation from Dec 30, 2011 through January 9, 2012.  The trustees approved this vacation time.

FISCAL OFFICER’S REPORT:
1.    The clerk relayed a phone message that was received from David Cummins stating that the trustees or Pandora Grain would have to pay his moving expenses.
2.    MaryAnn gave the trustees copies of the letter from the County Commissioners stating that ODOT has established the extension of a portion of State Route 762 and a copy of the formal journal entry and map which describe the project detail.  
3.    MaryAnn also gave each trustee a copy of the letter from the County Commissioners stating that there are available funds to demolish blighted and/or condemned properties.
4.    The Pickaway County Historical Society and Chamber of Commerce have each asked for donations.  The trustees will donate $25.00 to the Ashville Museum instead.
5.    The State Treasurer is now charging us $305.00 per month for the use of the UAN computer program.  There was nothing budgeted for this.

RESOLUTION 11-66
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $2200.00 TO 1000-110-360-0000 FROM THE GENERAL FUND TO PAY THE TREASURER OF STATE FOR USE OF THE UAN COMPUTER PROGRAM.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-66.

ACTION ON MINUTES:
August 16, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of August 16, 2011.  All were in favor.  Motion carried.

OTHER BUSINESS:
1.    The trustees decided not to pursue the collapsible barriers at the railroad crossing since ODOT has approved the extension of SR 762 and will be closing that crossing.
2.    Frank Harmon from Ohio Insurance Services Agency was here to present the quote for our medical insurance for next year.  If we keep the insurance as it is now the renewal increase will be 27%.  If we change from a $3000.00 deductable to a $5000.00 the renewal would be a 13% increase.  He encouraged the employees to fill out new medical form applications.  He did offer to waive the $30.00 administration fee his office charges, so we would only have the $25.00 administration fee charged by Medical Mutual.
3.    MaryAnn asked about the Accident and Sickness Plan bill that is due.  The trustees instructed her not to pay it unless it is owed in arrears.  Eric will call to see if any of the firefighters are entitled to payment under this policy.
4.    Richard Elsea from Hummel and Plum Insurance presented quotes from Aetna, Anthem and United Health Care Insurance plans but could not get a quote from Medical Mutual Insurance unless he is the appointed the agent of record for Harrison Township.  

RESOLUTION 11-67
A RESOLUTION TO APPOINT RICHARD ELSEA OF HUMMEL AND PLUM INSURANCE AS THE TOWNSHIP’S AGENT OF RECORD WITH MEDICAL MUTUAL INSURANCE.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-67.
Mr. Elsea will get a quote from Medical Mutual Insurance and meet with the Trustees on September 20, 2011.
 
RESOLUTION 11-68
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-68.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the September 6, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 9:00pm.