Trustees Meeting Minutes October 2012

Entries from October 1, 2012 – October 31, 2012

October 16, 2012

TUESDAY, OCTOBER 16, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
October 16, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of October 16, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.  Mark Perrill arrived after the meeting started.

HEARING OF VISITORS:  
1.    Mark Perrill shared his qualifications for the County Commissioner seat he is seeking and some of his goals, if elected.

ZONING INSPECTOR:  

1.    Brian Bell may pull his zoning application, but until then, we need to proceed as usual.  Joe called the prosecutor’s office regarding a question about a deed restriction for that property and was told the Trustees should not take the deed restriction documentation into consideration when voting on the application.
2.    Joe checked with the Prosecutor, the Health Department, the Engineer, and Soil and Water regarding roadside ditches.  We cannot restrict residents from running downspouts to the ditches because it is surface water.  We can restrict sump pumps from draining into the ditches because it is sub-surface water, but we must add it to our Zoning Regulations.
3.    If we want to limit the number of driveways per property we can do that if we adopt the County’s Access Management Regulations and add that to our Zoning Regulations.
4.    Joe is also looking into the Pickaway County regulations regarding abandoned buildings and will take this information to the Zoning Commission for a recommendation.

ROAD/CEMETERY SUPERINTENDENT:  
1.    Kevin was not able to take Friday (12th) off for the Columbus Day Holiday and would like to take both Wednesday (17th) and Thursday (18th) afternoons off in lieu of the Holiday.  The Trustees agreed as long as he isn’t needed at the cemetery.
2.    Kevin turned in the completed job description papers.
3.    Kevin needs two tubes for the snowplows and found them from Dexter for $117.00 each.  The Trustees approved this purchase.
4.    Kevin needs eight new markers for the turnaround areas for the snowplow.  They are $10.00 each.  The Trustees agreed to this purchase.

FIRE CHIEF’S REPORT:
The clerk opened the only bid that was received for the 1988 Pierce Engine.  The bid from Finley Fire Equipment was for $7300.00.  

RESOLUTION 12-92
A RESOLUTION TO ACCEPT THE BID FROM FINLEY FIRE FOR THE 1988 PIERCE ENGINE FOR $7300.00.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-92.

1.    The Chief presented the Chief’s report.
2.    The clerk had retyped the Chief’s Pay and Benefits Form to update the items previously discussed.  The Trustees decided to add the benefit of the same payout of sick time upon separation as is offered to the firefighters in their contract.

RESOLUTION 12-93
A RESOLUTION TO ADD THE FOLLOWING STATEMENT TO THE CHIEF’S PAY AND BENEFITS REGARDING SICK TIME:  THE MAXIMUM AMOUNT OF ACCUMULATION FOR THE PURPOSE OF PAYMENT UPON SEPARATION FROM SERVICE WILL BE PAID AT TWENTY-FIVE PERCENT (25%) OF ONE THOUSAND TWO HUNDRED SEVENTY-SIX (1276) HOURS.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-93.

OTHER BUSINESS:

1.    The next regularly scheduled meeting is on November 6, which is election day and the election will be held at the township house.  The Trustees decided to hold the Trustee meeting at the Fire Station.  The clerk will post this on the website and notify the newspaper.
2.    The Trustees set Monday, October 29th at 9am to meet at the Township House to clean and organize the storage room.
3.    South Bloomfield again cancelled their council meeting for lack of a quorum.
4.    Mr. Peters is still waiting to hear from Sam’s Excavating regarding the culvert walls.
5.    Mr. Clark will meet with Dave Travis regarding an alarm at the cemetery on Thursday.
6.    The Trustees reviewed Kevin’s completed job questionnaire and completed their part so that it can be submitted to Clemans-Nelson to write up a job description.

ACTION ON MINUTES:
October 2, 2012 Regular meeting:  Mr. Welsh moved and Mr. Clark seconded a motion to approve the minutes of October 2, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 12-94
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-94.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the October 16, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:15pm.

 

October 2, 2012

TUESDAY, OCTOBER 2, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
October 2, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of October 2, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.  Jacob Slechter from ODOT and residents, Frank and Kendra Miles were also present.

HEARING OF VISITORS:  
1.    Frank Miles was here to discuss the catch basin in front of his house which is falling apart.  Mr. Peters explained that the trustees are getting quotes for repairing his and a couple other catch basins, but it may not be done before spring.  Mr. Miles asked if he could run his downspouts into the ditch.  Joe stated that the downspouts cannot go into the ditch.  The water must be dispersed onto your own property.
2.    Jacob Slechter from ODOT was here to discuss the guardrail on Bulen Pierce Road near Duvall which is so damaged that they can’t join with it in the work they are doing.  He is asking for the 850 feet of damaged guardrail to be replaced.  He will get detailed info for the Trustees regarding the guardrail ODOT is installing. 

ZONING INSPECTOR:  
1.    Joe will check with the County Engineer and Prosecutor’s office for clarification of the ruling prohibiting drains and sump pumps draining into road ditches.
2.    We do not have a zoning regulation regarding the number of driveways a property can have.  Joe will check with the Prosecutor’s office for guidance on this.

ROAD/CEMETERY SUPERINTENDENT:  
1.    Kevin would like to have Saturday, October 8th off.  Bob will cover for him if necessary.  Kevin would like to work on Monday, October 8th and take Friday, October 12th off for the Columbus Day Holiday.  The Trustees agreed as long as he has coverage if there’s a funeral.
2.    Kevin is having difficulty completing the form for his job description.  Mr. Peters went through his questions and clarified the questions for Kevin.
3.    The salt truck’s hydraulic motor needs to be replaced.  OPI will make a new coupling and give us a hydraulic motor at no charge.

FIRE CHIEF’S REPORT:
1.    The Chief presented the attached Chief’s report. 
2.    The Chief spoke to Judy and Jayme at the Prosecutor’s office and was told we can sell the two acre parcel of land in South Bloomfield outright.  We do not have to put it up for bid.  We should get a survey and an appraisal of the property.  He also asked for one of the Trustees to talk with the Prosecutor regarding the sale of this property.

OTHER BUSINESS:
1.    Mr. Clark has not contacted anyone for an additional bid for repairing the roof on the building at the cemetery.  We will use the one bid we have unless FEMA requires another.
2.    Mr. Welsh called the clerk at South Bloomfield and she said she would bring the issue of our water/sewage before the council.  He called today for the result and was told they didn’t have the meeting for lack of a quorum.
3.    Mr. Peters talked to Sam’s Excavating, but has not received an estimate regarding the ditch on Miller Road or for repairing the broken culvert walls.
4.    Mr. Clark has not received a bid for installing an alarm at the cemetery.  Dave Travis is going to go over to the cemetery with Mr. Clark to see what is needed.
5.    Mr. Welsh attended the ODOT meeting today regarding their plans for each township.  In 2013: the East-West Connector for a new roadway between US-23 and Rickenbacker Port Authority and construction for Phase 1A, extending SR-762 from US-23 to Ashville Pike. In 2014: Widen Ashville Pike to three lanes and construct roundabouts at the intersection of new SR-762 extension and at the intersection with Rickenbacker Pkwy.

ACTION ON MINUTES:
September 18, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of September 18, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The Pickaway County Historical Society asked for a donation.  The Trustees instructed the clerk to give $25.00 to the Ashville Area Heritage Society instead.
2.    The clerk presented the Agreement for Deposit of Public Funds from the Kingston National Bank and the Trustees signed the agreement.

RESOLUTION 12-90
A RESOLUTION AUTHORIZING KEITH PETERS, TRUSTEE TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE  CONTRACTS AS REQUIRED.  
Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-90.

RESOLUTION 12-91
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-91.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the October 2, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:35pm.