Trustees Meeting Minutes October 2011

Entries from October 1, 2011 – October 31, 2011

October 18, 2011

TUESDAY, OCTOBER 18, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
October 18, 2011

CALL TO ORDER:
Trustee Keith Peters called to order the Regular Trustee Meeting of October 18, 2011 at 7:12pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Also present were Terry Frazier, Ryan Scribner, Craig Stevenson and Will Cline.  Trustee Paul Welsh was absent.

FIRE CHIEF’S REPORT:
The Rules and Regulations need to be approved.  The Trustees agreed to go over them at the next meeting.

ZONING INSPECTOR:
The Zoning Commission held a hearing regarding the proposed zoning amendment to the Greenlawn property allowing them to build a second model stick built home.  The request was unanimously approved by the Commission and referred to the Trustees.  The Trustees will hold a public hearing regarding this amendment before our next regular meeting, on November 1, 2011 at 6:30pm.  The clerk will put the Public notice in the newspaper.
Joe reported that Ronde Brushart has agreed to serve on the zoning commission.  

RESOLUTION 11-77
A RESOLUTION TO APPOINT RONDE BRUSHART TO SERVE ON THE THE ZONING COMMISSION BEGINNING IN JANUARY 2012.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R11-77.
 
HEARING OF VISITORS:
1.    Ryan Scribner from P3 informed the Trustees that the Alsco Plant on SR 752 is planning a huge expansion of their plant.  He estimates an eighteen million dollar expansion and approximately seventy new full time jobs.  They have received a tax abatement from the state and may ask the Trustees for a property tax abatement.
2.    Terry Frazier from CEDA asked if the Trustees were available for a CEDA partners meeting on November 16, 2011 at 7pm at the Ashville Municipal Building.  He left papers for Mr. Welsh to sign.  The clerk will get these papers to Mr. Welsh.
3.    Craig Stevenson presented bids from Sam’s Excavating and Nutter Excavating for the Duvall Road Tile Repair Work.  Sam’s bid was $23,385.00 and Nutter’s was $39,275.00.  The Trustees chose to accept the bid from Sam’s.  Will Cline stated they could begin the work next week and it shouldn’t take more than a week or two.  He may have to do the seeding in the spring.

RESOLUTION 11-78
A RESOLUTION TO ACCEPT THE BID FROM SAM’S EXCAVATING FOR $23,385.00 FOR THE DUVALL ROAD TILE REPAIR WORK.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-78.

4.    Craig spoke with the County Engineer’s Office regarding the problem with the ditch at the property on Ashville Pike at Miller Road.  They believe the primary cause of the problem is the sump pump draining into the ditch.

ROAD SUPERINTENDENT:
1.    Dale Hoover looked at the furnace for the Township House.  A new circuit board will be $250.00.  A new furnace will be $1350.00.  The Trustees agreed to have him replace the circuit board.
2.    Kevin asked for October 26 & 27 off to be charged as comp time.  His wife is having surgery.  The Trustees approved this request.
3.    The Trustees approved the purchase of two Carlisle tires for the backhoe from Shope’s Tires at $182.04.

OTHER BUSINESS:
1.    Sam’s Excavating will do the repair on Speakman’s driveway, by tearing out the section with the crack and pouring new cement.

ACTION ON MINUTES:
October 4, 2011 Regular meeting:  Mr. Clark moved and Mr. Peters seconded a motion to approve the minutes of October 4, 2011.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The Trustees asked the clerk to write a letter to OPEC to cancel the Hartford Life Insurance once Mr. Elsea has the new life insurance policy to replace it.  
2.    The Trustees also approved closing the OPEC Funding Plan at the end of November 2011 to allow time for the medical charges through September 2011 to be submitted and paid.
3.    MaryAnn plans to be gone from November 16-30, 2011.  Suzanne Trego has agreed to process the November 23 payroll.  The Trustees approved.

RESOLUTION 11-79
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R11-79.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the October 18, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:55pm.

 

October 4, 2011

TUESDAY, OCTOBER 4, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
October 4, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of October 4, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Also present were residents Keith and Val Speakman of 3679 Miller Road.

FIRE CHIEF’S REPORT:
1.    Eric had Rich Elsea look over the accident and sickness policy from Ohio Insurance.  The trustees have just added an accident policy to our major medical policy, so after review and discussion, the trustees decided to cancel this policy.

RESOLUTION 11-74
A RESOLUTION TO CANCEL THE PROVIDENT ACCIDENT AND SICKNESS POLICY THROUGH OHIO INSURANCE SERVICE AGENCY, INC.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-74.

2.    Eric posted a memo on Feb 25, 2011 requiring all part time firefighters to work at least 24 hours per month.  He has three firefighters who have not scheduled work hours or contacted him regarding work schedules for over two months.  He would like to remove these individuals as employees.

RESOLUTION 11-75
A RESOLUTION TO REMOVE PART TIME FIREFIGHTERS WHO HAVE NOT MET THE REQUIRED MINIMUM OF 24 HOURS OF WORK PER MONTH FOR TWO CONSECUTIVE MONTHS.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-75.

3.    Eric reported an on-going situation with one of the firefighters.  He has been written up several times and was told today that if these problems continue he will be facing a demotion, dismissal or days without pay.
4.    The Rules and Regulations need to be completed and Eric would like to finalize them at the next meeting.  

ZONING INSPECTOR:
Joe received a phone call regarding the zoning of the Henson property at 752 & Ashville Pike.  One map shows this property in Ashville, another map in the township.  Mr. Clark said the storage lockers are not in the village.  Joe said we do not have any records of zoning for this property and he will have the zoning board make a recommendation to the trustees for zoning this property.

ROAD SUPERINTENDENT:
1.    Kevin asked about replacing the stolen tools with Craftsmen Tools, since that’s what was stolen and the insurance has stated that they would pay replacement cost.  The trustees agreed.
2.    Kevin will have Dale Hoover look at the furnace and recommend fixing or replacing it.
3.    The trustees asked Kevin to mow the vacant unkempt properties and give the clerk the addresses he has mowed.
4.    The backhoe needs to be repaired.  The trustees agreed to the necessary repairs up to $700.00.

HEARING OF VISITORS:
Keith and Val Speakman asked about the repair to their driveway.  Last November the trustees accepted a bid from Mike Pettibone to tear out and replace the cracked portion for $650.00.  Mr. Speakman said he has tried repeatedly to contact Mike Pettibone and has left 15 to 20 messages, but hasn’t heard from him.  Mr. Clark will call Sam’s Excavating and see if they can do the repair.

OTHER BUSINESS:
MaryAnn read an email from Craig Stevenson of Michael Clark and Associates.  He is ready to solicit bids for the tile repair along Duvall Road.  The work should not exceed $25,000.00.  He will ask Sam’s Excavating and Nutter Excavating for bids and wanted to know if there were any additional companies the trustees would like to ask for bids.  The trustees would be satisfied with bids from these two companies.

ACTION ON MINUTES:
September 20, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of September 20, 2011.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 11-76
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-76.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Clark seconded the motion to adjourn the October 4, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:00pm.