Trustees Meeting Minutes November 2012

Entries from November 1, 2012 – November 30, 2012

November 20, 2012

TUESDAY, NOVEMBER 20, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
November 20, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of November 20, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.  

HEARING OF VISITORS:  None

ZONING INSPECTOR:  
1.    A zoning application has been submitted to change the Younkin Property at US 23 and SR 762 to “General Business” with a hearing to be held on December 10, 2012.

ROAD/CEMETERY SUPERINTENDENT:
  
1.    Mr. Peters read a letter from the County Engineer’s Office regarding the replacement of road signs.  They received a grant for the upgraded signs and will begin installation of the signs listed soon.  Our cost for the signs is 20% or $498.60.  The Trustees approved this payment.  Kevin will call the Engineer’s Office and let them know that we want to keep any signs we have already upgraded and replaced.
2.    Kevin reported that the cemetery mowers have extreme damage.  His mower looked like new when he last drove it in June and it is dented and has much of the paint scraped off.  Mr. Welsh and Mr. Clark have checked on the damage and report that the mowers look like they are six years old.  Foundations are being chipped and the damage is excessive.  Mr. Welsh and Mr. Clark will meet with Bob Webb on Friday and terminate him.  They will also collect the township phone that he has.
3.    Mr. Peters looked at the trees in the ditch on Bulen-Pierce north of Duvall.  He advises against removing the trees because the bank will cave in.  If anything, we should cut the trees and then kill the stumps.
4.    Kevin was given a copy of his job description and the Trustees will do his annual job review at the next meeting.

FIRE CHIEF’S REPORT:

1.    The Chief asked if a realtor has been contacted yet regarding the South Bloomfield property.  Mr. Clark will have her attend the next meeting.
2.    Medic 803 is being repaired.  The turbo went out and there is a coolant problem.  The repair will be approximately $4000.00.
3.    The Chief presented a quote for a new thermal camera for approximately $10,000.  The existing camera is very old and has been repaired a couple of times.  The Trustees approved this purchase.
4.    The department held a training fire on Duvall Road on November 16th.  Firefighter Patrick Davidson injured his knee and a BWC report has been filed.  Scioto Fire was invited to the training and during the fire, some embers fell on their truck and they have some damage to paint and a hose bag.  The Trustees discussed this matter and do not believe we are responsible for this damage. 

OTHER BUSINESS:
1.    Mr. Clark received a quote for an alarm system from Buckeye Prewire for $654.00.  Kevin said John Horsley installs alarms.  He will get a quote from him.
2.    Mr. Welsh talked with South Bloomfield regarding the cemetery water bill and was told we would receive the senior discount.
3.    Mr. Peters is still waiting to hear from Sam’s Excavating regarding the culvert walls.
4.    Mr. Welsh will not be in town to attend the Health Insurance meeting scheduled for Wednesday, November 28th at 10am.  Mr. Clark will attend this meeting. 
5.    Mr. Clark has received a complaint regarding the dumpster at the ball fields on Lockbourne Eastern Road.  He called Local Waste and will follow up on this.
6.    The Pickaway County Trustees and Fiscal Officers Association is asking for a $25.00 door prize for the annual banquet.  A motion was made by Mr. Peters and seconded by Mr. Welsh to pay for a Bob Evans gift card for $25.00.  The clerk will get this and mail it.

ACTION ON MINUTES:
November 6, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of November 6, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The clerk reported that all of the paperwork has been completed and signed for FEMA.
2.    The clerk presented the latest tentative order for Permanent Partial Disability Compensation from BWC regarding James Mets.  The Trustees chose not file an objection to this order but will let our BWC insurance handle it.
3.    The clerk met with Kim Arnold from OTARMA insurance and she made some suggestions that we need to incorporate with our employee files and operating procedures.
4.    The clerk presented the letter from the Department of Commerce asking for objections to liquor permits in the township.  The Trustees had no objections.

RESOLUTION 12-100
A RESOLUTION TO APPROVE THE TRANSFER  OF $10,000.00 FROM 2111-220-381-0005 TO 2111-220-599-0000 TO PAY FOR FIRE DEPARTMENT OTHER EXPENSES AND A BLANKET CERTIFICATE FOR THE SAME.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-100.

RESOLUTION 12-101
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-101.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the November 20, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:20pm.

 

November 6, 2012

TUESDAY, NOVEMBER 6, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
November 6, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of November 6, 2012 at 7:00pm at the Harrison Township Fire Station, 3625 SR 752, Ashville, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Road/Cemetery Superintendent Kevin Hulse.

HEARING OF VISITORS:  None

ZONING INSPECTOR:  
1.    Brian Bell submitted a letter to withdraw his application for the zoning change at 12375 Bulen-Pierce Road.
2.    Joe reviewed the Application for Permit from Frontier Communications for cable being run along Duvall Road.  The Trustees signed the application.

ROAD/CEMETERY SUPERINTENDENT: 
 
1.    Kevin has ordered new signs to replace damaged ones.  He has about half of the township signs replaced with the reflective signs that are required by 2015.
2.    Kevin is taking one day off next week as vacation.  The Trustees approved.
3.    Kevin asked about removing trees from the ditch on Bulen-Pierce north of Duvall.  The Trustees will take a look at the trees and decide the best way to remove them.
4.    There are twelve graves to backfill and then there will be nothing left for Bob to do.  The Trustees told Kevin to let Bob know that he won’t need to come in unless called. 
5.    Pritchard Electric said he could move the security light for approximately $150.00.  The Trustees agreed to this. 

FIRE CHIEF’S REPORT:
1.    The Chief presented the Chief’s report.

OTHER BUSINESS:
1.    Ron Clifton asked if the Trustees would furnish flags for the veteran’s graves at the cemetery.  He will need 4 gross (576) flags and the cost will be about $400.00.  The Trustees approved this purchase. 
2.    Mr. Welsh still has not been able to resolve the water bill issue with South Bloomfield since they haven’t held a meeting for some time.
3.    Mr. Peters is still waiting to hear from Sam’s Excavating regarding the culvert walls.
4.    Mr. Clark learned that Dave Travis is no longer working in the alarm business.  He will try to contact a different alarm company.

ACTION ON MINUTES:
October 16, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of October 16, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 12-95
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $7000.00 TO 2031-330-190-0000 ROAD AND BRIDGE OTHER SALARIES TO PAY KEVIN FOR THE REMAINDER OF THE YEAR. 
 Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-95.

RESOLUTION 12-96
A RESOLUTION TO APPROVE THE TRANSFER  OF $12000.00 FROM 2111-220-323-0000 TO 2111-220-420-0000 TO PAY FOR FIRE DEPARTMENT OPERATING SUPPLIES AND A BLANKET CERTIFICATE FOR THE SAME.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-96.

RESOLUTION 12-97
A RESOLUTION TO APPROVE THE TRANSFER OF $2000.00 FROM 2111-220-230-0000 TO 2111-220-212-0004 TO PAY THE PART TIME FIREFIGHTER’S SOCIAL SECURITY.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-97.

RESOLUTION 12-98
A RESOLUTION TO APPROVE THE TRANSFER  OF $1500.00 FROM 1000-110-230-0000 TO 1000-110-559-0000 TO REFUND ESTATE TAXES TO THE COUNTY AUDITOR AND A BLANKET CERTIFICATE FOR THE SAME.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-98.

RESOLUTION 12-99
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-99.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the November 6, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:45pm.