Trustees Meeting Minutes November 2011

Entries from November 1, 2011 – November 30, 2011

November 15, 2011

TUESDAY, NOVEMBER 15, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
November 15, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of November 15, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Five employees of Alsco Metals (Steve Kozusko, David Tack, Bob Shipkowski, Steve Kirkland and John Swanik) were also present.
  
ZONING INSPECTOR:
1.    The employees from Alsco Metals presented their plans for the expansion on SR 752.  They will be adding approximately 81,000 square feet and adding 65 jobs from the local community.  Alsco has already been in contact with Pickaway Ross Training Center to establish classes to train people how to do the jobs that will be required.  They asked for the zoning charges to be waived as there would be no costs for the township regarding a zoning certificate since there is no change to the business other than increasing the size.  There is no need for public hearings.  Joe will need to update the zoning map.  
2.    The question was raised about the possibility of Alsco annexing into Ashville.  They have been asked to annex in, but have decided it would be detrimental to their employees by adding an additional tax.  After much discussion the trustees approved the following resolution.

RESOULUTION 11-85
A RESOLUTION TO WAIVE THE ZONING APPLICATION FEE FOR THE EXPANSION OF THE ALSCO METALS BUILDING BECAUSE OF THE JOBS THEY ARE BRINGING TO THE LOCAL RESIDENTS.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-85.

ROAD SUPERINTENDENT:
1.    Kevin installed a new toilet in the township house.  He needs to install a new pressure tank.  The trustees asked him to research either a water softener or a filtration system of some kind to improve the quality of the water.
2.    All roadsides are mowed and there are just a couple of ditches left.
3.    Kevin will see if Adam can attend a snowplow school next Tuesday.
4.    The clerk read a letter from the insurance company thanking Kevin for his time and work in gathering information regarding the theft at the cemetery.

HEARING OF VISITORS:  None

OTHER BUSINESS:  None

FIRE CHIEF’S REPORT:
1.    Eric reported that Dan Coffman has been hired by Columbus Fire and will be off of rotation as of November 26.  Chad Walker would like to take his place on rotation.  The Trustees agreed to accept Dan Coffman’s resignation and place Chad Walker on rotation.
2.    Big Sky estimates the medic maintenance repairs will be approximately $7000.00.
3.    MBI has suggested a rate increase for 2012.

RESOLUTION 11-86
A RESOLUTION TO INCREASE THE RATE CHARGED BY MBI BY 2.4%, THE CURRENT AMBULANCE INFLATION FACTOR FOR 2012.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-86.

4.    Eric received the Rules and Regulations back from the Prosecutor.  She made some minor recommendations and Eric made the changes she suggested.  He gave each Trustee corrected copies and the Trustees passed the following resolution.

RESOLUTION 11-87
A RESOLUTION TO APPROVE AND ACCEPT THE CORRECTED FIREFIGHTER’S RULES AND REGULATIONS AS PRESENTED BY THE FIRE CHIEF.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-87.

5.    A firefighter is paid for 106 hours per pay period whether he works four days (96 hours) or five days (120 hours).  The question presented was if he takes the entire pay period as vacation, how would this be charged?

RESOLUTION 11-88
A RESOLUTION TO CLARIFY FIREFIGHTER’S VACATION PAY IF THE ENTIRE PAY PERIOD IS TAKEN AS VACATION.  THE FIREFIGHTER WOULD CONTINUE TO BE PAID 106 HOURS.  IF IT IS A FIVE DAY SCHEDULE, THE ADDITIONAL 14 HOURS WOULD BE SUBTRACTED FROM HIS VACATION TIME.  IF IT IS A FOUR DAY SCHEDULE, HE WILL BE CHARGED 96 HOURS OF VACATION AND PAID FOR TEN WORK HOURS.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-88.

ACTION ON MINUTES:
November 1, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of November 1, 2011.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:
The old records that have all been scanned by Fireproof have been returned to us.  We do not have room to store them.  A suggestion was made to contact the Ashville Museum and invite them to come and catalog any items they would like to place on display in the museum.  They would not be able to dispose or destroy any of the records.  The Trustees agreed that this would be the best thing we could do with these records.  The clerk will contact the museum president.
The Trustees and Clerk’s Association has requested a $25.00 door prize for the Annual Christmas Banquet on December 3, 2011.  The Trustees asked the clerk to purchase a Bob Evan’s Gift Card for $25.00 for this event.
The clerk read the letter from the Department of Commerce, Liquor Control stating that any objection to permit renewals must be passed as a resolution and postmarked no later than January 3, 2012.  The Trustees had no objections.

RESOLUTION 11-89
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $5000.00 FROM 2111-220-420-0000 TO 2111-220-599-0000 TO PAY FOR MBI BILLING EXPENSES.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-89.

RESOLUTION 11-90
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $26000.00 FROM THE GASOLINE TAX FUND TO 2021-330-360-0000 TO PAY FOR DUVALL ROAD TILE REPAIR PROJECT.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-90.

RESOLUTION 11-91
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-91.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the November 15, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:45pm.

 

November 1, 2011 Public Hearing

TUESDAY, NOVEMBER 1, 2011 AT 7:00PM

HARRISON TOWNSHIP PUBLIC HEARING
November 1, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Public Hearing of November 1, 2011 at 6:35pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Zoning Inspector Joe DeFelice and Brett Younkin from Greenlawn Companies, Inc.

The Trustees read the legal notice and reviewed the Zoning Commission’s recommendation to approve the proposed amendment submitted by Aaron Mortrud, General Manager, Greenlawn Companies, Inc., 555 Greenlawn Avenue, Columbus, OH 43223.  The proposed amendment would have the following effects:

·    Allow the addition of a second model stick built home to the 5.001 acres located at 1390 Duvall Road, Lockbourne, OH 43137
·    The model stick built home will be constructed without water or sewer connections and will be for display purposes only.
·    The model will be a two story unit.

No one was present with any objections to the zoning amendment.

RESOLUTION 11-80

A RESOLUTION TO APPROVE THE PROPOSED ZONING AMENDMENT TO THE HARRISON TOWNSHIP ZONING RESOLUTION AND ZONING MAP TO ALLOW THE ADDITION OF A SECOND STICK BUILT MODEL HOME ON THE 5.001 ACRES LOCATED AT 1390 DUVALL ROAD, LOCKBOURNE, OH 43137.  Mr. Peters moved and Mr. Clark seconded.  Roll call:  Mr. Welsh, Yes; Mr. Peters, Yes; Mr. Clark, Yes.  Motion carried to approve R11-80.
The Trustees signed the amendment.
Joe gave Brett Younkin an Application for a Zoning Certificate and explained that he could not accept the application before December 1, 2011 as it takes thirty days for the amendment to become valid.

ADJOURNMENT:
With no further comments Mr. Peters moved and Mr. Clark seconded the motion to adjourn the Public Hearing of November 1, 2011.  All were in favor and the hearing was adjourned at 6:45pm.

 

November 1, 2011

TUESDAY, NOVEMBER 1, 2011 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
November 1, 2011

CALL TO ORDER:
Chairman Paul Welsh called to order the Regular Trustee Meeting of November 1, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse.  Ronde Brushart was present to meet the Trustees.

ZONING INSPECTOR:
1.    Joe introduced Ronde Brushart who will serve on the Zoning Commission beginning in January 2012.  The Trustees expressed their appreciation for her willingness to serve on the board.
2.    Joe has a copy of the zoning certificate from 1991 for the Henson Property at SR 752 and Ashville Pike.  Both properties with storage units are zoned in the Township but one shows on the map as being in Ashville.  Joe has made the correction on the map.
3.    Joe has been trying to get Pandora Grain to get the work done that they planned to do.  Jayme, from the Prosecutor’s office, is checking on the legalities and getting more information since the railroad is the property owner.  Gary from Pandora Grain contacted Joe and stated he is going to file a new plan with a fence around the property.  

ROAD SUPERINTENDENT:
1.    Kevin has checked on the prices of motion sensor alarms for the cemetery buildings.  They will be less than $200.00.  The Trustees said we would also need a siren on the roof. 
2.    The Trustees told Kevin to remove the keys from the trucks and put them in a separate place.  They are not to be left in the ignition of the vehicles.
3.    Kevin asked about attending a class next Tuesday.  The Trustees said no to this class as it pertains to bridges which we don’t have.

FIRE CHIEF’S REPORT:
1.    Eric went over the attached Chief’s Report.
2.    Eric discussed the Rules and Regulations for the Firefighters.  He asked the Trustees for input on a couple of issues before he submits the booklet to the prosecutor for her recommendations.  After much discussion, all were in agreement on these issues.

HEARING OF VISITORS:  None

OTHER BUSINESS:  None

ACTION ON MINUTES:
October 18, 2011 Regular meeting:  Mr. Clark moved and Mr. Peters seconded a motion to approve the minutes of October 18, 2011.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:
MaryAnn gave each Trustee a copy of the Auditor of State Bulletin 2011-007.  Trustees and Fiscal Officers must provide a Payroll Certification for each pay period unless they are paid entirely from the General Fund.  

RESOLUTION 11-81
A RESOLUTION TO PAY 100% OF THE COMPENSATION OF THE TRUSTEES’ AND FISCAL OFFICER’S SALARIES FROM THE GENERAL FUND.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-81.

Documentation is required for other township employees who are paid from funds other than the General Fund.  MaryAnn will create a form for Kevin and Bob to use for this.

RESOLUTION 11-82
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $16000.00 FROM THE FIRE FUND TO 2111-220-381-0005 TO PAY FOR HEALTH INSURANCE PREMIUMS FOR THE FIREFIGHTERS.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-82.

RESOLUTION 11-83
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $2000.00 FROM 2031-330-381-0000 TO 2031-330-381-0005 TO PAY FOR HEALTH INSURANCE PREMIUMS FOR ROADS SUPERINTENDENT.
  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-83.

RESOLUTION 11-84
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-84.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the November 1, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:00pm.