Trustees Meeting Minutes May 2012

Entries from May 1, 2012 – May 31, 2012

May 15, 2012

TUESDAY, MAY 15, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
May 15, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of May 15, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Craig Stevenson from Michael Clark & Associates.   Road/Cemetery Superintendent Kevin Hulse was absent. 

ROAD/CEMETERY SUPERINTENDENT:  No report  

ZONING INSPECTOR:
1.    Joe heard from John Timmon’s brother regarding the zoning violation asking for more time to clean up the property.  The house burned on  August 30, 2011 and nothing has been done yet.  Joe did not grant them an extension on the time and informed him that if there is no improvement by May 21 they will receive a second notice and a copy will go to the prosecutor.
2.    Joe suggested a resident for the zoning commission opening.  Mr. Peters will call him to see if he is interested.

FIRE CHIEF’S REPORT:
1.    South Bloomfield is interested in purchasing our nine old radios.

RESOLUTION 12-48
A RESOLUTION TO SELL THE OLD RADIOS AND BATTERIES TO SOUTH BLOOMFIELD FOR A TOTAL OF $400.00 TO BE PAID TO THE FIREFIGHTER’S ASSOCIATION.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-48.

2.    The Chief is looking into changing the locks on the three outside doors to keypad locks.
3.    The Chief presented a list of EMS Reports, Fire Reports, Radio Logs, Daily Logs, Association Minutes and Misc Reports that have been copied or scanned and now may be destroyed.

RESOLUTION 12-49
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF THE ATTACHED LIST OF FIRE DEPARTMENT RECORDS WHICH HAVE BEEN COPIED OR SCANNED BY FIREPROOF RECORDS CENTER.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-49.

4.    One Trustee needs to attend a BWC meeting each year.  Mr. Clark will go with the Chief on June 12th.
5.    The huge increase in the water usage for the fire department was due to toilets that have now been repaired.

HEARING OF VISITORS:  
Craig Stevenson from Michael Clark and Associates presented the results of the OPWC grant we had applied for to complete the Lockbourne Eastern ditch project north of Duvall Road.  We did not receive any grant money.  He will get an estimate for the cost of the project but believes it will be approximately $75000.00.  
The Trustees also asked Craig for an estimate of laying out one or two acres of the next section of the cemetery and placing at least some of the pins.  He will have an estimate at our next meeting.

OTHER BUSINESS:  
1.    Mr. Clark will call the county for proof of insurance for their salt which is stored in our salt barn.
2.    Rusty Rathburn has found other employment and will not be working at the cemetery.

RESOLUTION 12-50 TO RESCIND RESOLUTION 12-35
A RESOLUTION TO RESCIND RESOLUTION 12-35 TO HIRE RUSTY RATHBURN TO WORK PART TIME AT THE CEMETERY.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-50.

3.    The Trustees each received a report from the first meeting of the Insurance Committee.  The committee will meet with three agents on June 5.
4.    Mr. Clark will attend the Public Records Training Class on September 13th.
5.    The Trustees will do the annual review of the cemetery sexton at the June 5th meeting.  Mr. Welsh will contact John Horsley and ask him to attend the meeting.  Mr. Welsh will write down the job description for this job and get it to the clerk to be typed before the next meeting.

ACTION ON MINUTES:
May 1, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of May 1, 2012 and the Trustees voted with two yes votes.  Mr. Clark abstained from voting as he was not present for the May 1st meeting.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The water bill for the cemetery has increased to $55.50 per month even though our usage has been zero for the past five months.  The clerk called and there will be a Board of Public Affairs Meeting at the South Bloomfield Municipal Building on Tuesday, May 22 at 1 pm.  Mr. Welsh will try to attend this meeting.
2.    The Ohio Dept of Transportation has sent the consent statement for the work on Duvall Road.

RESOLUTION 12-51
A RESOLUTION TO APPROVE THE PRELIMINARY LEGISLATION RC 5521.01 FROM THE OHIO DEPARTMENT OF TRANSPORTATION TO REALIGN AND WIDEN DUVALL ROAD TO THREE LANES AND DESIGNATE IT AS SR 762 FROM US 23 TO ASHVILLE PIKE INCLUDING AN OVER PASS OVER THE RAILROAD.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-51

RESOLUTION 12-52
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-52.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded the motion to adjourn the May 15, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:05pm.

 

May 1, 2012

TUESDAY, MAY 1, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
May 1, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of May 1, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Road Superintendent Kevin Hulse and Firefighter Jeremy Stiver.  Trustee Doug Clark was absent. 

ROAD/CEMETERY SUPERINTENDENT:  
1.    Kevin stated that several people are interested in purchasing lots in Section 11.  We need to have it mapped out.  Trustee Welsh will call Michael Clark’s office to get a quote for the work.
2.    A new gravesite has bricks and decorations which need to be removed.  A notice was placed on the site ten days ago.  Kevin will give them a few more days before he removes these things.
 
ZONING INSPECTOR:
1.    Joe reissued the zoning violation to Martha Timmons with the correct date.

FIRE CHIEF’S REPORT:
1.    Back parking lot is done and looks good.  The final sealing and striping still needs to be done.  The clerk will send a letter to the project manager so she can make payment.

HEARING OF VISITORS:  
1.    Firefighter Jeremy Stiver has a quote for medical insurance from a different company.  The Trustees want to have quotes from at least three companies before they make a major change.  They agreed to establish an insurance committee.

RESOLUTION 12-39
A RESOLUTION TO ESTABLISH AN INSURANCE COMMITTEE TO RESEARCH A MAJOR MEDICAL PLAN FOR THE TOWNSHIP EMPLOYEES AND SUBMIT A RECOMMENDATION TO THE BOARD OF TRUSTEES.  THOSE SERVING ON THE COMMITTEE WILL BE: TRUSTEE PAUL WELSH, FISCAL OFFICER MARYANN ELLIOTT, FIRE CHIEF ERIC EDGINGTON, FAMILY REPRESENTATIVE DELYNN PETERS AND FIREFIGHTER JEREMY STIVERS.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-39.

OTHER BUSINESS:  
1.    Mr. Peters met with Dave Roese to drive the township roads and address areas of needed repairs.  Mr. Roese will give us estimates on some of the most needed repairs.
2.    The worker’s comp claim has again been approved by the court, so we are still paying this claim.
3.    Mr. Peters reported on a meeting that was held on April 30 with a consultant from the Bureau of Workers’ Comp. regarding a list of complaints against the fire department.  Each item was addressed by the Fire Chief and necessary changes will be made.
4.    Either Mr. Clark or Mr. Peters need to attend Public Records Training this year.
5.    The Trustees need to do an annual job review for the Fire Chief, Road Superintendent, Zoning Inspector, Cemetery Sexton and Cemetery Worker.
6.    The Miller Road ditch was discussed and the Trustees decided it would be fiscally irresponsible to spend $10,000.00 to run the ditch under Miller Road.

ACTION ON MINUTES:
April 17, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of April 17, 2012 and the Trustees voted with two yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
RESOLUTION 12-40
A RESOLUTION TO APPROVE THE MONTHLY PAYMENT FOR CLEMANS NELSON AND ASSOCIATES 85% FROM THE FIRE FUND AND 15% FROM THE GENERAL FUND.  ALL ADDITIONAL PAYMENTS WILL BE PAID ACCORDING TO WHICH DEPARTMENT IS RECEIVING THE SERVICE.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-40.

RESOLUTION 12-41
A RESOLUTION TO APPROVE THE TRANSFER OF $25,000.00 FROM THE GENERAL FUND TO THE CEMETERY FUND TO PAY THE SALARIES AND OBLIGATIONS OF THE CEMETERY.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-41.

1.    The state auditor has returned the 2010 and 2011 records to the clerk.  The final audit report should be finished by May 30, 2012.  The auditor asked if the Trustees wanted a post audit meeting.  The trustees declined.
2.    The clerk will begin work on a Record Retention Policy and a Public Records Policy for the Trustees to approve. 
3.     Ron Clifton has asked for a donation to the American Legion to purchase military markers for the cemetery.

RESOLUTION 12-42
A RESOLUTION TO APPROVE THE PAYMENT OF $750.00 TO THE AMERICAN LEGION FOR THE PURCHASE OF CEMETERY MILITARY MARKERS.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-42.
4.    The following items were noted by the auditor as missing from the minutes:

RESOLUTION 12-43
A RESOLUTION TO ESTABLISH AN AMOUNT OF $250,000.00 FOR SUPER BLANKET CERTIFICATES PREPARED BY THE FISCAL OFFICER.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-43.

RESOLUTION 12-44
A RESOLUTION TO APPROVE THE PAYMENT OF THE TRUSTEE’S ANNUAL SALARY IN TWELVE MONTHLY PAYMENTS.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-44.

RESOLUTION 12-45
A RESOLUTION TO APPROVE THE PAYMENT OF $40.00 PER MEETING ATTENDED TO EACH ZONING COMMISSION AND ZONING APPEALS BOARD MEMBER.  THE SECRETARY OF EACH BOARD WILL RECEIVE $60.00 PER MEETING ATTENDED.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-45.

RESOLUTION 12-46
A RESOLUTION TO APPROVE THE FISCAL OFFICER HOLDING CHECKS FOR DEPOSIT FOR UP TO THREE DAYS IF THE TOTAL IS LESS THAN $1000.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-46.

RESOLUTION 12-47
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-47.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded the motion to adjourn the May 1, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:15pm.