Trustees Meeting Minutes May 2011

Entries from May 1, 2011 – May 31, 2011

May 17th, 2011

TUESDAY, MAY 17, 2011 AT 3:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
May 17, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of May 17, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, County Auditor Melissa Betz, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Roads Superintendent Kevin Hulse arrived after the meeting had started.

ACTION ON MINUTES:
April 19, 2011 Regular meeting:  Mr. Clark moved and Mr. Peters seconded a motion to approve the minutes of April 19, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:
Eric went over the attached Chief’s Report.
  
COUNTY AUDITOR MELISSA BETZ was here to discuss the options of putting a fire levy on the November ballot.  She informed the trustees that the State Auditor’s Department will conduct a Performance Audit if asked.  They will help with showing where you can make budget cuts, etc.
Melissa went over the current levies and provided a chart and explanation of levy types, millage and property tax rates.  If the trustees want to place a levy on the November ballot, it would require two resolutions and the deadline is August 10, 2011.  The fees to put a levy on the ballot have been increased significantly.

ZONING INSPECTOR:

  1. Joe stopped by Pandora Grain and asked when they would be paving the entrance and building the wall.  They said they were getting bids.  Joe told them to pick up the pace as they are expected to begin when the weather breaks.  Joe will continue to monitor their progress.

RESOLUTION 11-36
A RESOLUTION TO HAVE THE ZONING COMMISSION MAKE A RECOMMENDATION FOR A MINIMUM SQUARE FOOTAGE REQUIREMENT FOR A NEW RESIDENTIAL BUILDING IN HARRISON TOWNSHIP.  

Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-36.

  1. Joe spoke to Jayme regarding the problem of residents discharging drainage into the ditches.  That cannot be part of the zoning resolution because it is in the Ohio Revised Code and is enforceable.  It cannot be enforced by the zoning commissioner, but can be enforced by the trustees or the road maintenance employee.
  2. The Pat Neal case was signed on April 27, 2011.  The requirement for Mr. Neal to have a fence was included in the signed agreement.
  3. The drainage ditch pipes are filling with silt.  The ditches need to be cleaned out on a regular basis.

ROAD SUPERINTENDENT:

  1. Kevin asked about mowing the roadsides.  The trustees preferred to have him work in the cemetery before Memorial Day and then work on the roads.
  2. All of the guardrails have been sprayed.
  3. Pam Moody called to complain about the Webster gravesite.  Grass seed had been planted but hadn’t grown.  The family was given permission to put down sod.  There was a chip out of a wooden cross.  Kevin had a picture of the cross with a knot in the wood which had fallen out.
  4. Kevin asked about compensation for attending the Trustee meeting.  The trustees agreed that Kevin should be paid for attending the meeting.  If possible, he should leave work an hour earlier that day.
  5. Kevin asked about having the furnace repaired or replaced.  The trustees asked him to check with Dale Hoover for his recommendation and report back to them.
  6. Kevin will be off May 24-27 to care for Debbie after surgery.  

RESOLUTION 11-37
A RESOLUTION DEFINING KEVIN’S SICK TIME VS. COMP TIME:  SICK TIME IS TO BE USED WHEN KEVIN IS SICK.  COMP TIME IS TO BE USED FOR DOCTOR’S APPOINTMENTS, CARING FOR FAMILY MEMBERS OR OTHER APPROVED TIME OFF.  

Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-37.

RESOLUTION 11-38
A RESOLUTION TO PLACE A MAXIMUM ACCRUAL OF 120 HOURS OF COMP TIME FOR KEVIN TO BE CARRIED OVER AT THE END OF THE FISCAL YEAR.  ALL COMP HOURS IN EXCESS OF 120 WILL BE PAID IN DECEMBER OF EACH YEAR.  

Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R11-38.

HEARING OF VISITORS: 

    None

OTHER BUSINESS:
None

FISCAL OFFICER’S REPORT:

  1. The hearing for James Mets’ worker’s comp claim is 5/26/11 at 11am.
  2. The time cards were presented for the trustee’s initials.
  3. The checking account statements were presented for the trustee’s initials.
  4. Judy Wolford would like to attend the next meeting with Barbara Gilbert.
  5. MaryAnn asked for the week of June 4th – 13th off.  Suzanne has agreed to do payroll on June 6th and attend the meeting on June 7th.  The trustees agreed.
  6. Letters were sent to the three local banks asking for bids for the new ambulance loan.  Citizens Bank was not interested in bidding, the Savings Bank offered a rate of 4.5% and Kingston Bank offered a rate of 3.3%.

RESOLUTION 11-39
A RESOLUTION TO ACCEPT THE BID FOR THE AMBULANCE LOAN FOR $120,000.00 FROM KINGSTON NATIONAL BANK AT 3.3% INTEREST WITH FOUR ANNUAL PAYMENTS OF APPROXIMATELY $32,518.01.  
Mr. Clark moved and Mr. Peters seconded.  Roll call:  Mr. Welsh, yes; Mr. Peters, yes; and Mr. Clark, yes.  The Trustees voted with three yes votes to approve R11-39. 

RESOLUTION 11-40
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. 

Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R11-40. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the May 17, 2011 Board of Trustees Meeting at 9:20pm.