Trustees Meeting Minutes March 2012

Entries from March 1, 2012 – March 31, 2012

March 20, 2012

TUESDAY, MARCH 20, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
March 20, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of March 6, 2012 at 7:04pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Firefighter Shawn Davidson.  Road Superintendent Kevin Hulse was absent.  Residents Gary Moore and Nate Dearth arrived after the meeting had started. 

ZONING INSPECTOR:
1.    Joe reported that Michael Tourtellot at 13525 Hoover Road will fix the pipe, correcting the zoning violation.
2.    A resident of Twin Pines Mobile Home Park reported that Twin Pines was pumping sewage onto his grass.  The resident called the EPA and they were sending two people to investigate.

ROAD SUPERINTENDENT:  
1.    The new John Deere mowers have been received. 
2.    Mr. Clark had an estimate from Pritchard Electric to wire electric for the diesel pump for $1275.00 or he suggested installing an electrical outlet and plugging the tank in when pumping fuel, which would be much less expensive.  The installation for the security light will be $175.00.  The Trustees decided to have the outlet and the security light installed.  
 
FIRE CHIEF’S REPORT:
1.    The chief is checking on the cost of a winch for the Grass Fire 801 and rescue jacks.
2.    The Fire Department has received several compliments in the past few weeks.
3.    The Village of Ashville is interested in purchasing five of our old LEP 200 radios.

RESOLUTION 12-26
A RESOLUTION TO SELL FIVE USED LEP 200 RADIOS TO THE VILLAGE OF ASHVILLE FOR $100.00 EACH.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-26.  Mr. Clark abstained from voting.
4.    The quotes for the back parking lot are in and the lowest bid is Spires Paving of Lancaster, OH.  Once the County Commissioners award the contract, the paving should begin.
5.    There were eight applicants for the full time firefighter position and they were interviewed on March 15th.  The four top rated names were presented to the Trustees and after much discussion, the Trustees chose to hire Andrea Osborne.

RESOLUTION 12-27
A RESOLUTION TO HIRE FIREFIGHTER ANDREA OSBORNE AS A FULL TIME FIREFIGHTER BEGINNING APRIL 8, 2012.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-27.

HEARING OF VISITORS: 
 
Gary Moore of 3535 Miller Road complained of problems with the ditch on Miller Road.  The water is flowing, but there is always water in the ditch and it is not draining.  He stated there was no problem before the ditch work on Miller Road in 2010.  Mr. Welsh will call Sam’s Excavating for an estimate to clean and re-grade the ditch from the neighbor’s to Mr. Moore’s driveway.

OTHER BUSINESS:  
1.    Mr. Peters reported on the CEDA meeting.  Joe was also in attendance.  The public meeting for April 11 is being pushed back to a later date and then there will be a planning meeting and then a public hearing will be held.
2.    Aleris will be attending the next Trustee meeting on April 3, 2012.  The clerk gave each Trustee a copy of the Ohio Enterprise Zone Agreement which was received from Terry Frazier. 
3.    Mr. Clark will call the Roese Bros. and ride with them throughout the township to see what roads need to be repaired.

ACTION ON MINUTES:
March 6, 2012 Regular meeting:  Mr. Clark pointed out that the vehicle mentioned in the Fire Chief’s report was Engine 801, not Medic 801.  The minutes were corrected to read Engine 801.  Mr. Clark moved and Mr. Welsh seconded a motion to approve the corrected minutes of March 6, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The clerk reported that she will be out of town from April 3 to April 18 so will not be able to attend either April meeting.  The Trustees will ask DeLynn Peters to come to both April meetings to take the minutes for the clerk.  
2.    The Auditor will be picking up the 2010-2011 records on March 29, 2012 to perform the bi-annual audit.
3.    We need to choose a day to clean out the storage area in the Township House.

RESOLUTION 12-28
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $500.00 FROM THE GENERAL FUND TO 1000-110-315-0000 TO PAY THE ELECTION EXPENSES CHARGED BY THE COUNTY ON THE REAL ESTATE TAX APPORTIONMENT STATEMENT.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-28.

RESOLUTION 12-29
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-29.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the March 20, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:20pm.

 

March 6, 2012

TUESDAY, MARCH 6, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
March 6, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of March 6, 2012 at 7:10pm at the Harrison Township Fire Station, 3625 SR 752, Ashville, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road Superintendent Kevin Hulse. 

ZONING INSPECTOR:
1.    Joe reminded the trustees of the CEDA meeting at 1:00pm on March 14th.  

ROAD SUPERINTENDENT:  
1.    Kevin is keeping mileage and use logs for each vehicle.
2.    Circleville Fuel is going to install a meter so that we know how much diesel fuel is being used for roads and for the cemetery.  
3.    Duvall Road has been cleaned. 
4.    Kevin has been moving dirt from the cemetery.  The trustees said his time and all expenses for removing the dirt should be charged to the cemetery.
5.    Kevin needs to have the leaf vac repaired.  The only place he can find with parts is Buckeye Power.  The parts will be about $55.00.  The Trustees agreed to have it repaired.
6.    There is a funeral Thursday at 2:30.  Kevin has a certification class, but Bob will be there.  
 
FIRE CHIEF’S REPORT:
1.    Big Sky listed all of the needed repairs for the 1988 Engine 801.  The trustees discussed whether it would be better to sell it or repair it.  No decision was made.  

OTHER BUSINESS:  
An anonymous letter was received by each of the trustees.  Since it is not signed, there is no way to respond to or ask questions regarding the letter.

HEARING OF VISITORS:  None

ACTION ON MINUTES:
February 21, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of February 21, 2012 and the Trustees voted with two yes votes.  Mr. Clark abstained from voting as he was absent from the last meeting.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The clerk reported that she has received a public records request from McNair Petroff, LLC asking for minutes from 2010.  She will email all requested minutes to them.
2.    The clerk asked the trustees if they would like to have a formal meeting with the auditor who will be auditing our records for 2010 and 2011.  The trustees declined.

RESOLUTION 12-20
A RESOLUTION TO REHIRE KEVIN HULSE AS THE FULL TIME ROAD SUPERINTENDENT/CEMETERY SUPERINTENDENT TO BE PAID $18.95 PER HOUR.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-20.

RESOLUTION 12-21
A RESOLUTION TO REHIRE JOHN HORSLEY AS THE CEMETERY SEXTON TO BE PAID $300.00 PER WEEK.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-21.

RESOLUTION 12-22
A RESOLUTION TO REHIRE JOHN (BOB) WEBB AS THE PART TIME CEMETERY GROUNDSKEEPER TO BE PAID $10.00 PER HOUR.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-22.

RESOLUTION 12-23
A RESOLUTION TO REHIRE JOE DEFELICE AS THE ZONING INSPECTOR TO BE PAID $600.00 PER MONTH.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-23.

RESOLUTION 12-24
A RESOLUTION TO RETAIN THE CURRENT RATES FOR CEMETERY PLOTS AND FEES.  PLOTS ARE $400.00 FOR TOWNSHIP RESIDENTS AND $600.00 FOR NON-RESIDENTS.  OPENING AND CLOSING FEES ARE $450.00 MONDAY – FRIDAY, $550.00 SATURDAY BEFORE 2PM AND $650.00 SATURDAY AFTER 2PM.  INFANT BURIAL IS $250.00.  CREMATION BURIAL IS $100.00 WITH NO VAULT AND $250.00 WITH A VAULT.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-24.

RESOLUTION 12-25
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R12-25.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the March 6, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:05pm.