Trustees Meeting Minutes June 2012

Entries from June 1, 2012 – June 30, 2012

June 19, 2012

TUESDAY, JUNE 19, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
June 19, 2012


REGULAR MEETING CALL TO ORDER:

Chairman Keith Peters called to order the Regular Trustee Meeting of June 19, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, and Road/Cemetery Superintendent Kevin Hulse.  Trustee Doug Clark and Zoning Inspector Joe DeFelice were absent.  Also present were Tammy Lewis, Amber Roese and Randy Arledge.

ZONING INSPECTOR:  No report.

ROAD/CEMETERY SUPERINTENDENT:  
1.    There is nothing to do at the cemetery because we haven’t had rain and the grass is not growing.  The Trustees told Kevin to give Bob time off until there is work to do.  We do not need to hire additional help at this time.
2.    Mrs. Massie on Duvall Road said Kevin hit her mailbox with the mower.  He has already replaced it for her.
3.    The two unattended graves have been cleaned up by the owners.
4.    Kevin presented a letter from his doctor stating he needs to have surgery.  He would like to schedule it for July 11 and will be out of work for six to eight weeks.  The trustees will have to find someone to dig any graves during that time.

HEARING OF VISITORS:
  
1.    Tammy Lewis asked about the rules regarding her husband’s grave.  She has placed decorative stones and two miniature pine trees.  The trustees explained that she can only plant or place items within twelve inches of the front of the gravestone.  The area behind and beside the monument belongs to someone else.  Loose stone is a danger to the maintenance crew and must be removed.  She will replant the trees in front of the monument and remove the stone.
2.    Randy Arledge wanted information about creating a non-profit business on his property.  The trustees suggested he meet with our zoning inspector.

FIRE CHIEF’S REPORT:
The chief went over the attached chief’s report.  

RESOLUTION 12-60
A RESOLUTION TO DONATE THE $500.00 CHECK RECEIVED FROM AEP TO THE FIRE ASSOCIATION.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R 12-60

RESOLUTION 12-61

RESOLUTION TO AMMEND RESOLUTION 12-53 TO ADVERTISE THE 1988 ENGINE 801 IN ONE ISSUE (TWO MONTHS) OF THE OHIO TOWNSHIP NEWS MAGAZINE.  WE WILL ACCEPT CLOSED BIDS AND RETAIN THE RIGHT TO REJECT ANY BID.  A NOTICE WILL BE PLACED IN THE NEWSPAPER AND POSTED AT THE FIRE STATION PRIOR TO THE MAGAZINE AD.  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-61.

OTHER BUSINESS:
1.    The trustees again discussed the need to attend a South Bloomfield Village Council meeting regarding our water bill.  Mr. Welsh will attend their next meeting.
2.    The trustees voted to cancel the July 3rd meeting.  The next meeting will be held on July 17, 2012.  The clerk will place notices at the township building, the fire station and notify the Circleville Herald.

ACTION ON MINUTES:
June 5, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of June 5, 2012 and the Trustees voted with two yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    A letter was received from Adrienne Seymour regarding her parents’ grave not having a veteran’s flag and stating that the headstone is off center as if hit with a mower.  Kevin checked and said the stone is fine and hasn’t been moved.  There is no veteran’s plaque showing that he is a veteran so that is probably why no flag was placed.  The clerk will respond to her.
2.    A letter was received from Jason Lawless who is running for sheriff and would like to attend a meeting before the election in November.  The clerk will call him and tell him he is welcome to stop at any regularly scheduled meeting.
3.    The clerk presented a detailed report showing income and expenses from the cemetery.  The expenses for the cemetery are far exceeding the income.  The trustees discussed putting a cemetery levy on the ballot.  Mr. Peters will talk to the auditor to get information regarding this.

RESOLUTION 12-62 
A RESOLUTION TO APPROVE A PERMANENT APPROPRIATION OF $5500.00 FROM THE GENERAL FUND TO CONTRACTED SERVICES 1000-110-360-0000 TO PAY FOR THE FINANCIAL AUDIT AND UAN FEES.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two votes to approve R12-62.

RESOLUTION 12-63
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-63.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded the motion to adjourn the June 19, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 7:55pm.

 

June 5, 2012

TUESDAY, JUNE 5, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
June 5, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of June 5, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Road/Cemetery Superintendent Kevin Hulse and Craig Stevenson from Michael Clark & Associates. 

HEARING OF VISITORS:  
Craig Stevenson from Michael Clark and Associates reported on the Lockbourne Eastern ditch project north of Duvall Road.  There are ten lots totaling 1300 to 1400 feet of storm sewer.  One option is to break the project up over two or three years doing 300 or 400 feet per year.
Craig also presented an estimate for laying out part of the next section of the cemetery and placing pins.  The total area is 230 x 930 so if we started with one third, the area he is proposing we mark is 200 x 300.  If he put all of the corner pins in it would be approximately $3500.00.

ZONING INSPECTOR:
1.    Joe has given a second notice of zoning violation to Martha Timmons for the property on SR 23 and has sent a copy to the Prosecutor.  If the property is not cleaned up by the end of June he will turn it over to the Prosecutor to deal with.

ROAD/CEMETERY SUPERINTENDENT:  
1.    The pump for the well quit working but has been repaired.
2.    Two graves have not been cleaned at all this year.  Kevin presented pictures showing that they are covered with figurines, etc.  The Trustees asked him to place the rules and regulations notice on each lot and give them a couple of weeks to clean them up.
3.    The clerk read a letter from Bruce Hutchison commending the upkeep of the cemetery.
4.    Terry Frazier can supply Kevin with two or three juveniles from the juvenile court system to help in the cemetery next week for three days.  They will be supervised by someone from the court system and will not be paid as they fulfilling community service requirements.  The trustees agreed to have them work when available.
5.    Kevin asked for June 20 & 21 and 25 & 26 off as vacation days.  The trustees approved.
6.    Mr. Welsh received a complaint about two fifty year old shrubs.  They are about fifteen feet tall and covering four headstones.  There is no easy way to remove them.
7.    Noah Cook has turned in an application to work in the cemetery.  Mr. Welsh will call him and ask him to come to our June 19, 2012 meeting.

FIRE CHIEF’S REPORT:
1.    The chief received a quote from Royal Lock to replace the three outside door locks with keypad locks for approximately $1200.00 which is half of the other quote he received.  The Trustees agreed that this should be done as soon as possible.
2.    The chief would like to list the 1988 Engine 801 in the Ohio Township magazine for two issues.  He will get the information required to do this.

RESOLUTION 12-53
A RESOLUTION TO ADVERTISE THE 1988 ENGINE 801 IN TWO ISSUES OF THE OHIO TOWNSHIP NEWS MAGAZINE.  WE WILL ACCEPT CLOSED BIDS AND RETAIN THE RIGHT TO REJECT ANY BID.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-53.

OTHER BUSINESS:  
1.    The Trustees met with John Horsley for his annual performance review.  The clerk explained that any and all funds received must be deposited by the next business day so they must be given to the fiscal officer the same day they are received.  The Trustees commended John for the job he does as the cemetery sexton.
2.    Mr. Welsh attended the Board of Public Affairs Meeting in South Bloomfield regarding the water bill.  He was told they would discuss it at the village council meeting and would call the fiscal officer to let her know the decision that was made.
3.    Mr. Clark talked to Chris Shine from the county regarding insurance on the salt they put in our salt barn.  He was told the salt is ours.  They will bill us for it at last year’s rates.
4.    The insurance committee met today with Ohio Insurance and Aspire Benefits.  The committee still needs to meet with Dressel and Evans Insurance before making a recommendation to the Trustees.

RESOLUTION 12-54 TO RESCIND RESOLUTION 12-30
A RESOLUTION TO RESCIND RESOLUTION 12-30 TO HIRE DYLAN RICHARD TO WORK PART TIME ON THE ROADS.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-54.

RESOLUTION 12-55
A RESOLUTION TO PAY RUSS RATHBURN FOR THE 9.25 HOURS HE WORKED IN THE CEMETERY AS AN INDEPENDENT CONTRACTOR.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-55.

RESOLUTION 12-56
A RESOLUTION TO APPROVE THE FINAL DRAFT AMENDED SOLID WASTE MANAGEMENT PLAN OF THE ROSS, PICKAWAY, HIGHLAND, FAYETTE JOINT SOLID WASTE MANAGEMENT DISTRICT.
 (SEE ATTACHED)  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-56.

ACTION ON MINUTES:
May 15, 2012 Regular meeting:  Mr. Welsh moved and Mr. Clark seconded a motion to approve the minutes of May 15, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    A letter was received from the County Commissioners regarding adjustments to the base costs of County Maintained Drainage Improvements.
2.    A letter was received from the Joint Solid Waste Management District regarding scrap tire removal.

RESOLUTION 12-57
A RESOLUTION TO ENTER INTO A CONTRACT WITH WALNUT TOWNSHIP, PICKAWAY COUNTY, OHIO TO FURNISH FIRE AND EMERGENCY PROTECTION TO WALNUT TOWNSHIP AND THE INHABITANTS THEREOF FOR THE CALENDAR YEAR 2012.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-57.

RESOLUTION 12-58
A RESOLUTION TO ENTER INTO A CONTRACT WITH MADISON TOWNSHIP, PICKAWAY COUNTY, OHIO TO FURNISH FIRE AND EMERGENCY PROTECTION TO MADISON TOWNSHIP AND THE INHABITANTS THEREOF FOR THE CALENDAR YEAR 2012.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-58.

RESOLUTION 12-59
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-59.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded the motion to adjourn the June 5, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:35pm.