Trustees Meeting Minutes January 2012

Entries from January 1, 2012 – January 31, 2012

January 17, 2012

TUESDAY, JANUARY 17, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
January 17, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of January 17, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Road Superintendent Kevin Hulse arrived at 7:20pm.  Resident Dorothy Green was also present.

FIRE CHIEF’S REPORT:
1.    The Chief presented the attached Chief’s report.
2.    Pleasant Township is interested in buying one of our old MARCS radios.  Eric would also like to sell a couple more.

RESOLUTION 12-08    
A RESOLUTION TO PERMIT THE CHIEF TO SELL UP TO THREE OF THE MARCS RADIOS THE DEPARTMENT NO LONGER NEEDS FOR $3000.00 EACH.
  Mr. Clark  moved, Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-08.

3.    One firefighter is contemplating cancelling his health insurance through the department and going to his wife’s insurance.  There is nothing in the contract that states the insurance must be through the township.  The Chief checked with the Prosecutor’s office and was told there was no problem with this.  The employee asked about the Section 125 plan and was told that the decision to offer compensation to employees that don’t take the health insurance is decided each year.  If any insurance payment has been made in the calendar year, that employee is disqualified from the Section 125 payment for that year.

ZONING INSPECTOR:
1.    The zoning commission made a recommendation to allow Joe to continue working with Pandora Grain to settle some of items of concern to the residents of Duvall Road.  The Trustees agreed that this is the best way to handle the situation for now.  
2.    Joe reported that Pandora Grain has completed the paving and the drain tile and one block wall.  They are planning to do three more block walls and a privacy fence around the house next to their property.
3.    Mr. Clark has contacted a company to get an estimate for cleaning Duvall Road and once he has the bid, will ask Pandora to have the road cleaned every week or two.

HEARING OF VISITORS:  None

ROAD SUPERINTENDENT:
1.    Kevin & Bob repaired the guardrail on Bulen Pierce after an accident.  He will get the Sherriff’s report so that a bill can be sent for the work.
2.    JD Equipment has sent an estimate of $4100.00 for the cemetery mowers.  We allotted $3500.00 for them.  Kevin will ask him to submit an estimate without new seats.
3.    The Trustees asked Kevin why he is buying so much gas.  After some discussion, the Trustees decided that Kevin would keep a daily log with beginning and ending mileage for the truck he drives and log where he has driven during the day.
4.    The Clerk explained that Kevin’s hours must be paid from the Roads Fund for his work on the roads and from the Cemetery Fund for his work in the cemetery.  He will be set up with two jobs and his time card must reflect the hours worked in the cemetery.  Any hours not marked as cemetery will be charged to roads.  His sick time will come 60% from roads and 40% from cemetery as this is approximately how he spends his time. 
5.    The Trustees told Kevin that Bob will no longer be able to work on the roads.  He can only work in the cemetery.  Kevin is to call Keith if he needs help on the roads until we can find someone.
6.    The clerk asked for approval for a bill from December for asphalt.  The Trustees had previously approved $300.00 and the bill is for $720.  The Trustees approved the payment of this bill.

OTHER BUSINESS:
1.    Mark Coon came to present his letter of resignation from the zoning commission.  The Trustees thanked him for his service and asked the clerk to mail him a letter of appreciation.

ACTION ON MINUTES:
January 3, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of January 3, 2012.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:
MaryAnn is working on a Public Records Policy for the Trustees to adopt.

RESOLUTION 12-09
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-09.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the January 17, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:15pm.

 

January 3, 2012

TUESDAY, JANUARY 3, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
January 3, 2012

ORGANIZATIONAL MEETING CALL TO ORDER:
Chairman Paul Welsh called the annual organizational meeting to order at 6:55pm.  Attending were Trustee Doug Clark, Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Many visitors (listed in the Call to Order below) were also present.

RESOLUTION 12-01
A RESOLUTION TO APPOINT KEITH PETERS AS CHAIRMAN OF THE TRUSTEE BOARD FOR 2012.
  Mr. Welsh moved, Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-01.

ADJOURNMENT:  Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the annual organizational meeting of the Board of Trustees.  All were in favor and the meeting was adjourned at 6:57pm.

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of January 3, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Joe DeFelice.  Road Superintendent Kevin Hulse arrived at 7:20pm.  Also present were Terry Frazier, and residents Kelly Cordle, James Burke, David Cummins, Dorothy Green, Helen Wippel, Mrs. Sweeney, Jim & Barbara Shirkey, and David Wippel.
  
ZONING INSPECTOR:
1.    Joe has been contacted by severalcompanies for ODOT regarding valuation of property on Duvall Road.  Some properties we show zoned as commercial and the county auditor has them zoned as both commercial and residential.  According to Terry Frazier, the auditor shows “use” not official zoning, so if our records show commercial then that is the correct zoning.

HEARING OF VISITORS:  
1.    Jim  Burke complained about Pandora Grain and the dust and dirt problems they are creating on Duvall Road.  There are semis running at 5:30am.  He also complained about the houses owned by the railroad not being maintained.
Zoning Inspector Joe DeFelice explained to all present that when Pandora Grain met with the Trustees, the Trustees set some regulations for them that he was to enforce.  As Joe was enforcing these regulations he was told by the Prosecutor’s office that he was to back off.  The property is owned by the railroad and they don’t have to answer to the Trustees.  Joe will contact the Prosecutor’s office again and see if there is anything that can be done.
2.    Jim Shirkey wanted to know why the roads haven’t been cleaned.  Their cars are covered with dust and dirt.  He has called the EPA and the sheriff.  The sheriff said there was nothing they could do about it.  The Trustees explained that they cannot make the railroad clean the roads, but they will call to see if we can hire a road sweeper and cleaner truck. 
3.    David Wippel said there are families with children with asthma and the fumes and clouds of dust are causing problems for them.

Terry Frazier of the Pickaway County Office of Development & Planning was present to discuss the financial issues of the plan of the CEDA Development Plan.  
1.    He has received a letter from South Bloomfield saying they are not able to pay their portion of the agreed amount.  Discussion followed as to how this would affect the other members of the CEDA.
2.    Terry also presented an Enterprise Zone tax-abatement application from Aleris International, Inc. and had several handouts.  They are asking for a tax abatement of 60% for ten years which is the maximum allowed by law.  Any decision must be approved by the county, the township and the school board.  He asked the Trustees to appoint one or two people to serve on the negotiation committee.  

Mr. Clark moved and Mr. Welsh seconded a motion to consider the application and go through with the process of setting up a committee to negotiate an agreement with Aleris International, Inc. with Mr. Welsh and Joe DeFelice as the representatives from Harrison Township.  All in favor.  Motion carried.  Mr. Peters will contact Joe and ask if he is willing to serve.  
4.    Kelly Cordle addressed the issue of the ditch problem in front of her residence.  Mr. Peters said the county came out and checked the ditch.  It can flow to the north and the ditch needs to be connected to the outlet.  Nothing can be done until spring.  
5.    Mrs. Sweeny asked about the ditch at her property on Duvall Road and if there was to be a sewer line.  The Trustees explained that the ditch project on Lockbourne Eastern is not done, but the ditch on Duvall Road was cleaned out and several drain lines were added.  There is no sewer line there or any plans for one.

ROAD SUPERINTENDENT:
1.    Kevin reported that the top of the road mower is leaking.  It is plastic.  A new top is $619.  He will try the plastic weatherproofing.  Mr. Peters suggested that if the repair doesn’t hold he could look at a tractor junkyard and see if he can find a replacement.
2.    The driver’s seat in the snowplow does not have a head rest and the window is right behind the driver’s head.  Kevin found a used bucket seat for $150.00.  The Trustees approved the purchase of this replacement seat with headrest.
3.    Kevin asked for Monday, January 09, 2012 off as vacation.  The Trustees approved.
4.    Kevin asked about payroll deductions for his HSA account and the Trustees stated that any additional amount an employee wishes to add to their account should be submitted by the employee.

FIRE CHIEF’S REPORT:
1.    The rate that MBI suggested for 2012 had an error in the 2011 rates and has now been corrected and the new form was signed by the Trustees.  The increase will be 2.4% of the 2011 rate as suggested and approved in Resolution 2011-86 on November 15, 2011.
2.    The firefighters are considering dissolving the association.  The Chief and the Trustees believe this would not be in the best interest of the department.
3.    Eric recommended the Trustees raise the hourly salary of the part time firefighters.  They have not had an increase since 2008.  After much discussion the Trustees passed the following resolution.

RESOLUTION 12-02
A RESOLUTION TO INCREASE THE PART TIME FIREFIGHTER’S SALARY BY $2.00 PER HOUR AS OF JANUARY 1, 2012.
  Mr. Welsh moved, Mr. Clark seconded and the Trustees voted.  Mr. Peters, yes; Mr. Clark, yes; and Mr. Welsh, yes.  The resolution  R12-02 was approved.

RESOLUTION 12-03
A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $35,000.00 FROM 2111-760-740-0000 TO 2111-220-190-0008 TO PAY THE INCREASE IN PART TIME FIREFIGHTER’S SALARIES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-03.

OTHER BUSINESS:  None

ACTION ON MINUTES:
December 6, 2011 Regular meeting:  Mr. Clark Welsh moved and Mr. Welsh seconded a motion to approve the minutes of December 6, 2011.  All were in favor.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 12-04
A RESOLUTION TO APPROVE THE ATTACHED TEMPORARY APPROPRIATIONS FOR THE 2012 BUDGET.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-04.

RESOLUTION 12-05    
A RESOLUTION TO ELECT PAUL WELSH AND KEITH PETERS AS BOARD MEMBERS FOR 2012 TO THE VOLUNTEER FIRE FIGHTERS’ DEPENDENTS FUND.
    Mr. Clark  moved, Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-05.

RESOLUTION 12-06
A RESOLUTION TO AUTHORIZE PARTICIPATION IN THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve 12-06. 

RESOLUTION 12-07
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-07.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the January 3, 2011 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:45pm.