Trustees Meeting Minutes February 2011

Entries from February 1, 2011 – February 28, 2011

February 22nd, 2011 

TUESDAY, FEBRUARY 22, 2011 AT 2:34PM

HARRISON TOWNSHIP TRUSTEES MEETING
February 22, 2011

CALL TO ORDER:

Chairman Paul Welsh called to order the Regular Trustee Meeting of February 22, 2011 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Assistant to Fiscal Officer Suzanne Trego, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Roads Superintendent Kevin Hulse.  Trustee Doug Clark was absent.  Also attending the meeting were residents Pat Schutte and David Cummins.

ACTION ON MINUTES:

February 7, 2011 Regular meeting:  Mr. Peters moved and Mr. Welsh seconded to approve the minutes of February 7, 2011.  All in favor.  Motion carried.

FIRE CHIEF’S REPORT:
Eric went over the attached Chief’s Report.
Eric is planning to bring the top three candidates for the full time position to the next meeting on March 7, 2011. 

ZONING INSPECTOR:
Joe stated that David Wippel has filled out an Application for Zoning Certificate.  Joe called the Pickaway County Building Dept to let them know and they stated that Mr. Wippel still has a lot of requirements to meet to satisfy the county.  

OTHER BUSINESS:

  1. Mr. Peters suggested that we have a website created for Harrison Township so that our minutes, zoning information, cemetery information, etc. will be available to the public.
  2. Mr. Peters suggested that we change our regular meeting night to Tuesday night to avoid conflicts with Mr. Clark’s need to attend Ashville’s Council meeting and Monday holidays.  

RESOLUTION 11-16
A RESOLUTION TO CHANGE THE REGULARLY SCHEDULED MEETING FOR THE HARRISON TOWNSHIP TRUSTEES TO THE FIRST AND THIRD TUESDAY OF THE MONTH AT 7:00PM BEGINNING APRIL 5, 2011. 
 
Mr. Peters moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R11-16.

HEARING OF VISITORS:

  1. Pat Schutte was here to inquire as to the progress of the Lockbourne Eastern ditch project.  Mr. Welsh told him that Barbara Gilbert has agreed to sign the papers.  Mr. Peters said she has reported that she does not have the papers.  Mr. Welsh will check with Mr. Clark’s office and get new papers for her to sign so we can begin the project this spring.
  2. David Cummins inquired as to the procedure that was followed for the change in zoning for Lots 302, 303 and 306 at 3014 Duvall Road in December 2010.  He was questioning whether the Zoning Commission had filed papers with the Pickaway County Planning Commission asking for their recommendation per the Ohio Revised Code.  Mr. Peters will call the Prosecutor’s Office and Terry Frazier tomorrow for information regarding this.
  3. David Cummins reported that there is a problem with dust on Duvall Road.  Mr. Peters told him that he had driven on Duvall Road to check on the report of dust and there was no mud and little dust on the road.  He also stated that they were going to put gravel down to cut down on the dust.  David Cummins stated that he has called the EPA and they are coming tomorrow.

 ROAD SUPERINTENDENT:

  1. Kevin reported that he hit Bob Webb’s car while backing out of a parking space at the cemetery.  Kevin was driving the 2003 Chevy 2500 truck.  Bob has received two estimates for approximately $2400.00.  The collision deductible is $250.00.  Kevin did have the South Bloomfield Police Chief come and fill out an accident report.
  2. Kevin said that they can put the corn cobs from the ditch in the field next to the ditch.
  3. Kevin will be attending a pesticide re-certification class on March 9th.

FISCAL OFFICER’S REPORT:

  1. MaryAnn presented the January Checking Account Statements for the Trustees review and initials.
  2. MaryAnn also had the new signature card for the EMS checking account which needed to be signed.
  3. MaryAnn proposed a fee of .05 per copy for all record requests to cover the cost of printer paper and ink.  The Trustees agreed that this would be a reasonable charge.
  4. A proposed resolution to determine the township representative from Pickaway County to serve on the solid waste management policy committee was read.

RESOLUTION 11-17
A RESOLUTION TO THE DETERMINATION OF THE TOWNSHIP REPRESENTATIVE FROM PICKAWAY COUNTY TO SERVE ON THE SOLID WASTE MANAGEMENT POLICY COMMITTEE TO BE ESTABLISHED AND CONVENED FOR THE ROSS, PICKAWAY, HIGHLAND, FAYETTE JOINT SOLID WASTE MANAGEMENT DISTRICT.  GERALD WOLFORD IS HEREBY DESIGNATED AS THE CHOICE OF THIS BOARD TO BE THE TOWNSHIP REPRESENTATIVE OF PICKAWAY COUNTY ON THE POLICY COMMITTEE.  

Mr. Peters moved and Mr. Welsh seconded the motion and the Trustees voted by roll call.  Mr. Welsh, yes.  Mr. Peters, yes.  R11-17 was approved.

RESOLUTION 11-18
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. 
 
Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-18. 

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded to adjourn the February 22, 2011 Board of Trustees Meeting at 7:50pm.

 

February 22nd, 2011 – MEDIATION

TUESDAY, FEBRUARY 22, 2011 AT 2:22PM

HARRISON TOWNSHIP TRUSTEES MEDIATION BETWEEN

MEADOWBROOK VILLAGE AND LOCAL WASTE SERVICES

February 22, 2011

Chairman Paul Welsh called to order the mediation between Meadowbrook Village and Local Waste Services at 8:00pm, February 22, 2011 at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Assistant to Fiscal Officer Suzanne Trego, Meadowbrook Village Property Manager Tammy Kirk, Meadowbrook Village Maintenance Representative Joe Kirk and Bill Oglesbee representing Local Waste Services.  Trustee Doug Clark was absent.

Chairman Welsh asked Tammy Kirk to state her grievance.  She stated that since Local Waste Services took over the trash service in January 2010, they were charged for 99 units.  They actually have 91 mobile homes, but only 76 of them are occupied.  They didn’t realize that they were being overcharged as it was not broken down on the bill.  They were never asked how many mobile homes they had in the park.  When they became aware of the overcharge in November 2010, it was brought to the attention the Village of Ashville, who was doing the billing at the time and they corrected the bill for December, 2010, but the money collected prior to that had been paid to Local Waste Services.

There are 115 lots, 91 mobile homes and 76 of them are occupied.  They were overcharged $3511.64 for the eleven months.  ($13.88 x 23 units = $319.24 per month)

Mr. Peters asked if the number of units had remained consistent throughout the year and Tammy said they had and she had water bills to show the units with and without water for 2010.

Mr. Welsh asked if the residents received individual pickups.  Tammy answered yes.

Bill Oglesbee stated that when they took over the service they were given a list showing Meadowbrook Village had 99 units.  He stated that Local Waste went out and met with all of the commercial customers in December 2009 to verify account information before they began the service in January 2010.  If the list was incorrect, it was adjusted at that time.

Tammy Kirk said they never had such a visit at Meadowbrook Village.  There are no records of any such meeting which would show who was present at a meeting.

Mr. Peters asked Bill Oglesbee if records were kept of each place they had picked up.  He stated that they do not keep individual records for the commercial accounts.

Mr. Peters moved that Local Waste Services credit the account of Meadowbrook Village for $1750.00.  Tammy Kirk stated that this settlement would be acceptable with Victor Roth, the owner of Meadowbrook.  Bill Oglesbee couldn’t speak for Rick Cattran, but thinks it will be okay and will let us know by email tomorrow.

With no further comments and all scheduled matters attended to, Mr. Peters moved and Mr. Welsh seconded to adjourn the mediation session at 8:25pm.

TAGGED 
 
 
 

February 7th, 2011

MONDAY, FEBRUARY 7, 2011 AT 2:20PM

HARRISON TOWNSHIP TRUSTEES MEETING
February 7, 2011

CALL TO ORDER:

Trustee Keith Peters called to order the Regular Trustee Meeting of February 7, 2011 at 7:13pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Assistant to Fiscal Officer Suzanne Trego, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Roads Superintendent Kevin Hulse.  Trustee Paul Welsh was absent due to illness.  Also attending the meeting were  Assistant Prosecutor Jayme Fountain, Attorney Mike Hess, Residents DeLynn Peters, Pat Neal, Leah Black, David Cummins, and Firefighters Shawn Davidson, Jay Roof and Andrea Osborne.

ACTION ON MINUTES:
January 17, 2011 Regular meeting:  Mr. Peters moved and Mr. Clark seconded to approve the minutes of January 17, 2011.  All in favor.  Motion carried.

HEARING OF PAT NEAL’S ZONING REQUEST:

Jayme Fountain presented the proposal regarding the re-zoning of the front parcel of Pat Neal’s property as “General Business” specifically zoned for contactor’s equipment and storage, not for other business. She stated that it is possible to have the property re-zoned by going through the court rather than the zoning committee.  

RESOLUTION 11-13
A RESOLUTION TO APPROVE THE RE-ZONING OF THE FRONT PARCEL OF PAT NEAL’S PROPERTY FOR CONTRACTOR’S EQUIPMENT AND STORAGE THROUGH THE COUNTY PROSECUTOR’S OFFICE. 
 
Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-13.

FIRE CHIEF’S REPORT:
Eric went over the attached Chief’s Report.
Firefighter Jay Roof is requesting medical leave of absence for knee surgery and recovery and assurance of returning to his full time position when he is able to return to work.  Several firefighters are willing to donate sick time to Firefighter Roof once his is depleted.  The Trustees agreed to Firefighter Roof’s request. 

ZONING INSPECTOR:
Joe had nothing to report.  

ROAD SUPERINTENDENT:

  1. Kevin will clean the cornstalks out of the ditch on Weigand Road, but needs a place to take them.
  2. Kevin will be out of town Saturday and Sunday, February 12 and 13.
  3. Kevin also asked for Friday, February 18, 2011 as a day off.
  4. The John Deere mowers are in and once the mulch kits are installed, Kevin will take the old mowers over for them to switch out the seats.
  5. The intersection at Hoover Road and 752 needs to be repaired.  About 75 feet of the shoulder on the west side has collapsed.  Mr. Peters will call the Roese Bros. and have them look at it.

HEARING OF VISITORS:

  1. David Cummins requested a copy of the Trustees’ Sunshine Law training and a copy of the Trustees attendance record since they’ve been in office.

OTHER BUSINESS:

  1. Suzanne reported that the mediation between Meadowbrook Village and Local Waste Services will take place at the next meeting.  Mr. Clark cannot be present at 6pm, so she will schedule it for 8pm.
  2. Local Waste sent out the bills to all of the trash addresses according to the public records without getting the revised addresses from Ashville.  All of the work Suzanne has done in the past year to correct names and addresses was for nothing.
  3. Mr. Clark will check with Barbara Gilbert about signing the release for the Lockbourne Eastern Road project.  If not signed soon, we will have to start the entire process over again.

FISCAL OFFICER’S REPORT:

  1. MaryAnn presented new signature cards for The Citizens Bank Primary Checking Account.
  2. The Trustees signed letters to The Citizens Bank regarding the required signatures and stating that three signatures were required for both the Primary and the EMS Billing Checking accounts.

RESOLUTION 11-14
A RESOLUTION TO CHANGE THE SIGNATURE REQUIREMENT FOR THE EMS BILLING CHECKING ACCOUNT TO THREE SIGNATURES REQUIRED FOR ANY WITHDRAWAL.  

Mr. Peters moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R11-14. 

RESOLUTION 11-15
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  

Mr. Clark moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R11-15. 

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded to adjourn the February 7, 2011 Board of Trustees Meeting at 8:05pm.