Trustees Meeting Minutes December 2012

Entries from December 1, 2012 – December 31, 2012

December 18, 2012

TUESDAY, DECEMBER 18, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
December 18, 2012

REGULAR MEETING CALL TO ORDER:
Trustee Paul Welsh called to order the Regular Trustee Meeting of December 18, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Road/Cemetery Superintendent Kevin Hulse and Firefighter Jeremy Stiver.  Trustee Keith Peters was absent.  

FIRE CHIEF’S REPORT:
1.    Medic 803 is still in the shop.  It should be returned soon.
2.    Firefighter Pat Davidson is still working eighty hours a week.  He will find out on Thursday if he will need surgery or be able to return to regular duty.  He has asked for 
Dec 24, 25 and 26 off.  The Trustees said that decision would be the Chief’s.
3.    The change to the Rules and Regulations regarding minimum hours to be worked by part time firefighters each month has been completed and our Human Resource Representative has reviewed the changes.  The Trustees suggested that the prosecutor also review the change.  The Chief will meet with her regarding these changes.
4.    Jeremy Stiver has submitted his resignation effective January 3, 2013 which will be his last scheduled day.  He would like to stay on as a reserve firefighter.  

RESOLUTION 12-106
A RESOLUTION TO HIRE JEREMY STIVER AS A RESERVE FIREFIGHTER BEGINNING JANUARY 4, 2013.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-106.

HEARING OF VISITORS:
1.    Jeremy Stiver asked if the Trustees would carry him and his family on the medical insurance policy through January 31, 2013.  The clerk explained that we have always terminated the insurance as of the termination date, but she will check with our Human Resource Representative and Ohio Insurance regarding this.  
2.    Jeremy stated that if we do not insure him through January, he will ask for separation pay for his sick time.  Mr. Welsh explained that separation pay is only paid to those who are retiring and not to those who are terminated.  This issue will also have to be addressed with Human Resources and the Prosecutor.
3.    Lindsay Mayse was present to get information regarding the property in South Bloomfield that the Trustees are considering selling.  She will look at the property and attend the meeting on January 15 to make a recommendation on the value and listing of the property.

ZONING INSPECTOR:  
Joe attended the CEDA meeting on December 13 that was held at Ashville.  The land use plan has been completed and they recommend that it be adopted by the villages and township.  The Trustees need to ask the zoning commission review the plan and make a recommendation to the Trustees to adopt or not adopt the plan.  The clerk will download the plan and print a copy for each of the members of the zoning commission and each of the Trustees.
 
RESOLUTION 12-107
A RESOLUTION TO HAVE THE ZONING COMMISSION REVIEW AND MAKE A RECOMMENDATION REGARDING THE LAND USE PLAN SUBMITTED BY THE  G-2 PLANNING AND DESIGN AT THE REQUEST OF CEDA.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-107.  

ROAD/CEMETERY SUPERINTENDENT:  
1.    Someone took one of the barricades with flashing lights.  Kevin will order a new one.
2.    Eight metric wrenches are missing from the roads tool box.  Kevin will also replace these and he needs a new one ton floor jack.
3.    Kevin sold scrap iron to the recycling company and received $164.25.  He gave it to the clerk to deposit in the roads fund and he will purchase new metric wrenches.
4.    Kevin asked for December 24 and 31 as vacation days.  The Trustees agreed.
5.    Kevin presented a bid from John Horsley for installing an alarm system on the roads building at the cemetery for $455.00.  The system will have a door contact, motion detectors and a siren, but will not be monitored.  

RESOLUTION 12-108
A RESOLUTION TO ACCEPT THE BID FROM JOHN HORSLEY TO INSTALL AN ALARM SYSTEM AT THE ROADS BUILDING AT THE CEMETERY FOR $455.00.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-108.  

RESOLUTION 12-109
A RESOLUTION TO HIRE FIREFIGHTER DAN HEETER TO HELP KEVIN WHEN NEEDED BEGINNING DECEMBER 30, 2012.  HE WILL BE PAID $12.00 PER HOUR FOR CEMETERY WORK, $15.00 PER HOUR FOR HELPING ON THE ROADS AND $20.00 PER HOUR FOR DRIVING THE SNOW PLOW.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-109.  

RESOLUTION 12-110
A RESOLUTION TO HIRE FIREFIGHTER CHAD NOGGLE TO HELP KEVIN WHEN NEEDED BEGINNING DECEMBER 30, 2012.  HE WILL BE PAID $12.00 PER HOUR FOR CEMETERY WORK, $15.00 PER HOUR FOR HELPING ON THE ROADS AND $20.00 PER HOUR FOR DRIVING THE SNOW PLOW.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-110.  

ACTION ON MINUTES:
December 4, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of December 4, 2012 and the Trustees voted with two yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 12-111
A RESOLUTION TO ENTER INTO A CONTRACT WITH MADISON TOWNSHIP, PICKAWAY COUNTY, OHIO TO FURNISH FIRE AND EMERGENCY PROTECTION TO MADISON TOWNSHIP AND THE INHABITANTS THEREOF FOR THE CALENDAR YEAR 2013.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R12-111.  

RESOLUTION 12-112
A RESOLUTION TO ENTER INTO A CONTRACT WITH WALNUT TOWNSHIP, PICKAWAY COUNTY, OHIO TO FURNISH FIRE AND EMERGENCY PROTECTION TO WALNUT TOWNSHIP AND THE INHABITANTS THEREOF FOR THE CALENDAR YEAR 2013.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R12-112.  

RESOLUTION 12-113
A RESOLUTION TO APPROVE THE TRANSFER  OF $100.00 FROM 1000-110-230-0000 TO 1000-110-111-0000 TO PAY FOR THE INCREASE IN THE TRUSTEES’ SALARIES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-113.

RESOLUTION 12-114
A RESOLUTION TO APPROVE THE TRANSFER  OF $300.00 FROM 1000-110-230-0000 TO 1000-110-121-0000 TO PAY FOR THE INCREASE IN THE FISCAL OFFICER’S SALARIES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-114.

RESOLUTION 12-115
A RESOLUTION TO APPROVE THE TRANSFER  OF $7000.00 FROM 2111-220-230-0000 TO 2111-220-190-0000 TO PAY THE FULL TIME FIREFIGHTER’S SALARY.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-115.

RESOLUTION 12-116
A RESOLUTION TO APPROVE THE TRANSFER  OF $1000.00 FROM 2111-220-230-0000 TO 2111-220-420-0000 TO PAY THE FIRE OPERATING SUPPLIES AND A SUPER BLANKET CERTIFICATE FOR THE SAME.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-116.

RESOLUTION 12-117
A RESOLUTION TO APPROVE THE TRANSFER  OF $500.00 FROM 2041-410-230-0000 TO 2041-410-323-0000 TO PAY FOR CEMETERY REPAIRS AND MAINTENANCE AND A SUPER BLANKET CERTIFICATE FOR THE SAME.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-117.

RESOLUTION 12-118
A RESOLUTION TO APPROVE THE TRANSFER  OF $150.00 FROM 2041-410-230-0000 TO 2041-410-211-0000 TO PAY OPERS.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-118.

RESOLUTION 12-119
A RESOLUTION TO APPROVE AN INCREASE OF THE MAGIC WRIGHTER AMOUNT TO $35,000.00 FOR THE ELECTRIC FUND TRANSFER FOR FUTURE PAYROLLS THROUGH THE CITIZEN BANK.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R12-119.

RESOLUTION 12-120
A RESOLUTION TO APPROVE SUPPLEMENTAL OR PERMANENT APPROPRIATIONS THAT MAY BE NECESSARY FOR THE FISCAL OFFICER TO COMPLETE THE END OF YEAR PAYROLL.  THESE APPROPRIATIONS WILL BE SIGNED BY THE TRUSTEES AT THE NEXT MEETING.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-120.

RESOLUTION 12-121
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-121.

The regularly scheduled meeting for Tuesday, January 1, 2013 will be changed to Wednesday, January 2, 2013 and the clerk will notify the Circleville Herald, post on the Township Website and display notices.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the December 18, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:35pm.

HARRISON TOWNSHIP TRUSTEES MEETING
December 31, 2012
ADDENDUM TO THE MINUTES OF DECEMBER 18, 2012:

RESOLUTION 12-122
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $24000.00 FROM THE FIRE FUND TO 2111-220-190-0000 TO PAY FIREFIGHTER’S SALARIES.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-122.

RESOLUTION 12-123
A RESOLUTION TO APPROVE THE TRANSFER  OF $600.00 FROM 2041-410-230-0000 TO 2041-410-190-0000 TO PAY CEMETERY SALARIES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-123.

RESOLUTION 12-124
A RESOLUTION TO APPROVE THE TRANSFER  OF $1000.00 FROM 2031-330-230-0000 TO 2031-330-190-0000 TO PAY ROADS SALARIES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-124.

RESOLUTION 12-125
A RESOLUTION TO APPROVE THE TRANSFER  OF $50.00 FROM 2111-220-230-0000 TO 2111-220-212-0004 TO PAY IRS FICA PAYMENT.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with two yes votes to approve R12-125.

RESOLUTION 12-126
A RESOLUTION TO APPROVE THE TRANSFER  OF $250.00 FROM 2031-330-314-0000 TO 2031-330-211-0000 TO PAY OPERS PAYMENT.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-126.

RESOLUTION 12-127
A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATION OF $400.00 FROM THE CEMETERY FUND TO 2041-410-211-0000 TO PAY OPERS PAYMENT.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-127.

 

December 4, 2012

TUESDAY, DECEMBER 4, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
December 4, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of December 4, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Firefighter Dan Heeter and Insurance Committee Chairperson DeLynn Peters.  Chris Mullins from the County Engineer’s Office arrived after the meeting had started.  Road/Cemetery Superintendent Kevin Hulse was absent.  

ZONING INSPECTOR:  
Joe purchased a tape recorder and tapes to record the minutes of the December 10th zoning meeting.  Neither the committee secretary nor the township clerk are able to be present to take minutes, so Joe will record the minutes and then have the secretary type them at a later time.  The tape recorder and tapes were $32.83.  The Trustees approved this purchase.
The clerk reminded all present that these tapes become a public record as soon as they are made and cannot be destroyed or taped over.

HEARING OF VISITORS:
1.    Chris Mullins from the County Engineer’s office presented a Road Use Maintenance Agreement for the Trustees to sign regarding the Enterprise Pipeline and the work they are doing in the county. The agreement will protect the township roads and ditches during the construction of their project.  The Trustees signed the agreement.

RESOLUTION 12-102
A RESOLUTION TO ACCEPT THE PICKAWAY COUNTY ENGINEER’S ROADWAY USE AND MAINTENANCE AGREEMENT FOR THE ENTERPRISE LIQUIDS PIPLINE LLC PROJECT.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-102.  

2.    Dan Heeter stated that he and Chad Noggle are willing to work part time at the cemetery doing the mowing, weeding and general upkeep.  They are both knowledgeable regarding the cemetery, and can dig graves or help on the roads when needed.  The clerk needs to verify how to add their second jobs since they are full time firefighters.  She will get this information and get back to the Trustees.  No decision was made at this meeting.
3.    DeLynn Peters presented the recommendation from the insurance committee regarding the health insurance policy for 2013.  There will be no change to the life, vision or dental insurance policies.  The TransAmerica policies for Critical Illness and Accident insurance will be canceled as of December 31, 2012.  There will be no future deposits made to the employee’s HSA accounts.  The committee recommends the attached plan with Medical Mutual for major medical coverage with a $25.00 co-pay ($50.00 for specialists) and the consortium paying the majority of the deductible.  The maximum deductible per employee (or family) is $1000.00 (or $3000.00.)  Full time employees and elected officials will receive their health insurance at no cost, but there will be a payroll deduction of 10% of the cost for dependents who are enrolled in the township health insurance plan.  Open enrollment will be in effect until December 31, 2012.

RESOLUTION 12-103
A RESOLUTION TO ADOPT THE RECOMMENDATION FROM THE INSURANCE COMMITTEE FOR THE TOWNSHIP HEALTH INSURANCE FOR 2013.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-103.

ROAD/CEMETERY SUPERINTENDENT:  
1.    Mr. Welsh and Mr. Clark met with Bob Webb on November 23 and terminated his employment because of the extreme damage he has done to the cemetery mowers and the damage to foundations.  They did receive his cell phone and keys and then had all of the locks at the cemetery changed that day.
2.    Kevin was supposed to receive his annual job review at this meeting, but since he was absent, the job review will be done at a later date.
3.    Mr. Welsh presented estimates for repairing the cemetery mowers with two new tires, wheels and axle bolts, etc.  The Trustees approved the repair parts for the wheels and axles from JD Equipment for $175.82 and two tires from RSC for $212.74.

FIRE CHIEF’S REPORT:
1.    The Chief presented the resignation of Jeremy Johnson effective December 11, 2012.  Matt Scholl will take his position in rotation.  
2.    The Chief asked if a realtor has been contacted yet regarding the South Bloomfield property.  Mr. Clark has spoken to Lindsey Mayse and she will attend the next meeting.
3.    The Chief is allowing one of the firefighter’s to carry over 48 hours of vacation to 2013 due to extenuating circumstances.  The Trustees agreed to this.
4.    If the Trustees want to put a fire levy on the May ballot, it would need to be finalized and to the election board by February 5.  The Trustees decided it would be best to look at putting it on the November ballot.
5.    The Chief is looking at the possibility of changing the Rules and Regulations regarding rotation and part time employee and the number of hours they are required to work each month.  

OTHER BUSINESS:

Mr. Clark will attend the CEDA meeting on December 15 and report back at the next meeting.

ACTION ON MINUTES:

November 20, 2012 Regular meeting:  Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of November 20, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    Billy Myers from FEMA called and needs a quote from our insurance company  by December 14, stating what they will pay towards the damaged roof of the cemetery building.  Mr. Welsh will contact our insurance and get back to Billy Myers.

RESOLUTION 12-104
A RESOLUTION TO PAY THE CASH-IN-LIEU OF MEDICAL INSURANCE PAYMENT TO THE TOWNSHIP EMPLOYEES NOT REGISTERED IN THE MEDICAL HEALTH CARE PLAN IN 2012 AT 25% OF THE ACTUAL COST WITH A MAXIMUM OF $3500.00.
  Mr. Peters moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R12-104.  Mr. Clark abstained from voting on this issue.

RESOLUTION 12-105
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-105.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the December 4, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:45pm.