Trustees Meeting Minutes August 2012

Entries from August 1, 2012 – August 31, 2012

August 21, 2012

TUESDAY, AUGUST 21, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
August 21, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of August 21, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, and Bob Webb.  Dave Roese arrived at 7:30pm.  Trustee Clark was absent due to illness and Road/Cemetery Superintendent Kevin Hulse was absent on medical leave.

ZONING INSPECTOR:  
1.    Mr. Peters has arranged with the Fire Chief to use the pump truck to run water through the pipe on Lockbourne Eastern Road to see if the water is draining under the road.  Mr. Peters has talked with a Madison Township Trustee and will have him come out to the site if necessary.
2.    Joe received a question from a Miller Road resident about having a horse.  He presented the zoning rules and regulations to the Trustees and after some discussion the Trustees asked Joe to call the Prosecutor’s office for clarification.

ANNUAL REVIEW OF CEMETERY GROUNDSKEEPER, JOHN (BOB) WEBB.
The Trustees talked with Bob about his job performance at the cemetery and asked if he had any questions or concerns to discuss.  He did not.  Mr. Peters explained that his hours have been cut back because of the lack of funds in the cemetery fund.  

FIRE CHIEF’S REPORT:
1.    The Chief went over the attached Chief’s report.
2.    The fit tests have been completed for all but three part-timers.
3.    The Chief is looking into the possibility of putting a fire levy on an upcoming ballot.

ROAD/CEMETERY SUPERINTENDENT:  No report.

HEARING OF VISITORS:  
Dave Roese was present to discuss some of the road repairs that Mr. Peters presented at the last meeting.  The repair at Hoover and SR 752 was discussed.  Jason from Mike Clark’s office is looking into the best way to repair that area.  The Trustees agreed to have Roese Brothers Paving do the repair at Shepherd Road and SR 23 with an asphalt overlay for approximately $14,000 and also repair the potholes on Shepherd Road from the top of the hill to Bulen-Pierce Road for approximately $1000.00.

RESOLUTION 12-77
A RESOLUTION TO HIRE ROESE BROTHER’S PAVING TO REPAIR THE ASPHALT AT SHEPHERD ROAD AND SR 752 WITH AN ASPHALT OVERLAY AND REPAIR THE POTHOLES ON SHEPHERD ROAD FROM THE TOP OF THE HILL TO BULEN-PIERCE ROAD FOR APPROXIMATELY $15000.00.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-77.

The Trustees also discussed the repair of Weigand Road.  Dave Roese said they could do the asphalt repair, overlay and leveling of Weigand Road from Bulen-Pierce Road to Ashville Pike for about $22,000.

RESOLUTION 12-78
A RESOLUTION TO HIRE ROESE BROTHER’S PAVING TO REPAIR THE ASPHALT ON WEIGAND ROAD FROM BULEN-PIERCE ROAD TO ASHVILLE PIKE WITH AN ASPHALT OVERLAY AND LEVELING FOR APPROXIMATELY $22,000.00.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-78.

OTHER BUSINESS:
1.    Mr. Welsh brought the list of surrounding cemeteries and their charges for the Trustees to review.  The discussion about raising our rates was tabled until the next meeting.
2.    The Insurance Committee met today with Frank Harmon of Ohio Insurance and spent two hours working on a policy that will work for our township for next year.  He is proposing an option for those who are close to their deductible and may want to finish the year on the current insurance plan.  Each employee will need to decide by October 1.

ACTION ON MINUTES:

August 7, 2012 Regular meeting:  Mr. Welsh moved and Mr. Peters seconded a motion to approve the minutes of August 7, 2012 and the Trustees voted with two yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:

1.    MaryAnn met with Mike Lamping, the new Citizen’s Bank President/CEO about moving our CDs and the other issues previously discussed.  Each Trustee received a letter from Mr. Lamping stating he would like to meet with the Trustee Board.  The Trustees asked the Clerk to write a letter inviting him to attend any meeting that is convenient for him.
2.    The Trustees signed The Memorandum of Agreement for Deposit of Public Funds from the Citizens Bank of Ashville.
3.    The Clerk received a letter inquiring about the cemetery near Peters’ farm.  We have no records from that cemetery.
4.    Joe DeFelice has dug four graves since Kevin has been on medical leave.   What amount should he be paid for this work?

RESOLUTION 12-79
A RESOLUTION TO PAY $50.00 PER GRAVE DUG BY NON-CEMETERY EMPLOYEES.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-79.

RESOLUTION 12-80
A RESOLUTION TO APPROVE A PERMANENT APPROPRIATION OF $2500.00 FROM THE CEMETERY FUND TO REPAIRS AND MAINTENANCE 2041-410-323-0000 TO PAY WILLIAMS TREE REMOVAL FOR THE STORM DAMAGED TREE REMOVAL AT THE CEMETERY.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-80.

RESOLUTION 12-81
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Peters seconded and the Trustees voted with two yes votes to approve R12-81.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Peters seconded the motion to adjourn the August 21, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:00pm.

 

August 7, 2012

TUESDAY, AUGUST 7, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
August 7, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of August 7, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Paul Welsh, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Road/Cemetery Superintendent Kevin Hulse, and Bob Webb.  Jason Lawless, Larry Rathburn and Ralph Williams were also present.

HEARING OF VISITORS:  
Jason Lawless was present to ask for support for his candidacy for Sheriff.  He presented the problems he sees in the Sheriff’s Department and ways he would like to correct those issues.

FIRE CHIEF’S REPORT:
1.    The Chief went over the attached Chief’s report.
2.    The department will be holding fit tests for the breathing masks next week.  Each firefighter must either fill out a health questionnaire or have a physical.

ZONING INSPECTOR:  
Joe asked if the catch basin on Lockbourne Eastern Road that is not draining had been checked.  Mr. Peters will check to see if the water is draining under the road. 

ROAD/CEMETERY SUPERINTENDENT:
1.    Kevin proposed changing the cemetery fees for burials after 2pm on weekdays because the late burials cause him to work overtime.  Mr. Welsh will get a list of fees charged by other cemeteries in the area and the Trustees will address this at the next meeting. 
2.    Bob Webb was asked to come to the next meeting so the Trustees could do his annual performance review.
3.    Kevin will see his doctor on August 28th and learn when he will be released to return to work.
4.    Ralph Williams was here to address the invoice for the storm damaged tree cleanup at the cemetery.  The bill is for $4500.00.  The Trustees were questioning why we are being charged for the youth who were serving community service time.  Mr. Williams claimed we were only charged for his paid labor.  

RESOLUTION 12-74
A RESOLUTION TO PAY WILLIAMS TREE SERVICE $4150.00 FOR CLEANING UP THE STORM DAMAGE TO THE CEMETERY TREES.
  Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-74.

OTHER BUSINESS:
1.    Mr. Peters has mowed nearly all of the roadways and will finish soon.
2.    There is no septic tank at the cemetery.  Mr. Welsh went to the South Bloomfield village council meeting on August 6th regarding the cemetery water/sewage bill.  The council stated they couldn’t make a decision regarding it because the mayor was absent.
3.    Mr. Clark will get another bid or two for the replacement or repair of the roof at the cemetery.  He will also call the insurance company to have an adjuster come look at the damage.
4.    Mr. Welsh will update his insurance information with FormFire and the insurance committee should be meeting with Frank Harmon soon.
5.    Mr. Peters asked if the Trustees had looked at the bid from Roese Bros. for repairing the roads.  Mr. Peters will ask Mr. Roese to come to the next Trustee meeting to answer questions.

ACTION ON MINUTES:
July 17, 2012 Regular meeting:  Mr. Welsh moved and Mr. Clark seconded a motion to approve the minutes of July 17, 2012 and the Trustees voted with three yes votes.  Motion carried.

FISCAL OFFICER’S REPORT:
1.    The Clerk presented information from the County Auditor and the Election Board regarding the amount we would receive from a cemetery levy and the costs associated with putting the levy on the ballot.
2.    Sprint offered three new phones to the township for 99 cents each and will reimburse us $25.00 for each of the three old phones.  We accepted this offer and have received the new phones.
3.    The clerk reported that The Citizen’s Bank attached the two township checking accounts to her personal account.  She is going to straighten this out tomorrow.  The Trustees discussed changing banks for all or some of our accounts.  The State Auditor’s Office also had pointed out that The Citizen’s Bank did not have the required adequate collateral pledging for public funds for the first quarter of 2011.  The Trustees decided to move each of the CDs as they mature to the Kingston Bank.

RESOLUTION 12-75
A RESOLUTION TO TRANSFER EACH CERTIFICATE OF DEPOSIT WHEN IT MATURES FROM THE CITIZEN’S BANK TO THE KINGSTON BANK.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-75.

RESOLUTION 12-76
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
  Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R12-76.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the August 7, 2012 Board of Trustees Meeting.  All were in favor and the meeting was adjourned at 8:20pm.