Trustees Meeting Minutes April 2012

Entries from April 1, 2012 – April 30, 2012

April 17, 2012

TUESDAY, APRIL 17, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
April 17, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of April 17, 2012 at 7:06pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio. Attending were Trustee Paul Welsh, Trustee Doug Clark, Substitute Clerk DeLynn Peters, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Pickaway County Official, Terry Frazier, Harrison Township Fire Captain Brooks Morrison and Fireman Jeremy Stiver, Sam’s Excavating representatives Sam Hall and Will Cline, Eric Le Duc of Transamerica Insurance, Rich Elsea and Tim Ott of Hummel and Plum Insurance. Road Superintendent Kevin Hulse was absent. Fiscal Officer MaryAnn Elliott was absent.

ZONING INSPECTOR:
1.    Notice of violation sent to Martha Caldwell Timmons regarding parcel #D1200030031000.
2.    Recommendation made for vacant position on the Zoning Commission. 

HEARING OF VISITORS:
1.    Sam Hall and Will Cline of Sam’s Excavating presented a proposal for ditch work on the west side of Lockbourne Eastern Rd. north of St. Paul Rd. Discussion followed. Proposal accepted and resolution passed. Work to be completed in the next several weeks. 

RESOLUTION 12-34 
TO APPROVE PROPOSAL #1225 FROM SAM’S EXCAVATING FOR DITCH WORK ON LOCKBOURNE EASTERN RD.FOR THE AMOUNT OF $18,600.00.
 Mr. Peters moved, Mr. Clark seconded. The trustees voted with three yes votes to approve R 12-34.

2.    Discussion continued between trustees and the representatives of Sam’s Excavating regarding possible ditch work on Miller Rd. It is the opinion of Sam’s Excavating that without the installation of a drain under Miller Rd., the current problem will not be solved. The trustees chose to table the work proposal in order to evaluate available funds.
 
3.    Rich Elsea of Hummel and Plum Insurance Co. and Eric Le Duc of Transamerica Insurance Co. were presented with concerns and questions related to the new township health insurance policy that went into effect on October 1, 2011. Numerous remarks were made by all parties and visitors regarding co pays, deductibles, and the unexpected, exorbitant costs being incurred by numerous employees.  Mr. Welsh and Mr. Peters expressed concern that the plan change did not fulfill the original intent and regrettably placed undue financial burdens and difficult health care choices on multiple township employees and their families. Mr. Le Duc weighed in on the difference between choosing an HSA account instead of Gap Coverage. Mr. Elsea will evaluate the current plan for potential changes. The firemen have a newly formed Health and Safety Committee that will evaluate new ideas as well.  A suggestion was made to include other interested and informed parties in discussions.

ROAD SUPERINTENDENT:
In the absence of K. Hulse, Road Superintendent, Trustee Clark related that Pickaway County will store salt and grit in the Township salt barn with delivery within the week.

RESOLUTION 12-35
TO APPROVE THE HIRING OF RUSTY RATHBURN FOR WORK AT THE HARRISON TOWNSHIP CEMETERY DURING THE MOWING SEASON AT THE RATE OF $10.00 PER HOUR. EMPLOYMENT WILL COMMENCE UPON COMPLETION OF NECESSARY HIRING PAPERWORK.
 Mr. Clark moved, Mr. Welsh second. The trustees voted with three yes votes to approve R12-35.

OTHER BUSINESS:
Terry Frazier, director, Pickaway County Development and Planning Office, was in attendance to discuss the Ohio Enterprise Zone Agreement between the Pickaway County Board of Commissioners and Aleris Rolled Products, Inc. Mr. Frazier stated that after much conferencing with the Pickaway County Commissioners and their legal counsel, Aleris Rolled Products, Inc. and their legal counsel, and the Teays Valley Schools, the suggestion was made that the Harrison Township Trustees resolve not to make approval of the Ohio Enterprise Zone Agreement contingent upon a donation agreement between Aleris and the Teays Valley Schools. Upon reading a note of concurrence from the Teays Valley Schools Superintendent, the trustees agreed to rescind R12-31 and pass a new resolution with the requested change.

RESOLUTION 12-36 
TO RESCIND R12-31 DATED APRIL 3, 2012.
 Mr. Clark moved, Mr. Welsh seconded. The trustees voted with three yes votes to approve R12-36.

RESOLUTION 12-37
TO APPROVE THE OHIO ENTERPRISE ZONE AGREEMENT BETWEEN THE BOARD OF COMMISSIONERS, PICKAWAY COUNTY, OHIO AND ALERIS ROLLED PRODUCTS, INC.
  Mr. Clark moved and Mr. Welsh seconded. The Trustees voted with three yes votes to approve R12-37.

EXECUTIVE SESSION:
At 8:30 pm the Board of Trustees voted to enter into Executive Session to discuss personnel matters. Mr. Peters moved, Mr. Welsh seconded and the motion carried with three yes votes. With all matters discussed, at 9:13 pm the Board of Trustees voted to exit Executive session. Mr. Clark moved, Mr. Welsh seconded and the motion carried with three yes votes. 

FIRE CHIEF’S REPORT:
1.    Overtime will be incurred due to numerous personnel taking time off.
2.    A Trustee is required to attend one BWC meeting per year.
3.    Chief Edgington will meet with the Township Fiscal Officer to discuss bookkeeping changes for the part-time uniform allowance. 
4.    At the suggestion of Judy Wolford, County Prosecutor, Chief Edgington and Trustee Peters met with John Krock from Clemans, Nelson and Associates, Inc. to discuss services they provide to public sector employees. The Chief and Mr. Peters described the meeting and presented all trustees with a book outlining the scope of human resources services provided. All three trustees and the Fire Chief agreed that the township has grown into the need for these professional services.

RESOLUTION 12-38 TO APPROVE THE HIRING OF CLEMANS, NELSON AND ASSOCIATES, INC. AT THE RATE OF $175.00 PER MONTH FOR UNLIMITED PHONE CONSULTING WITH A VARIABLE HOURLY RATE FOR ON SITE VISITS, FROM $90.00 PER HOUR TO $150.00 PER HOUR DEPENDING UPON THE SERVICE REQUESTED. Mr. Peters moved, Mr. Welsh seconded. The trustees voted with three yes votes to approve R12-38.

FISCAL OFFICER’S REPORT
None

ACTION ON MINUTES:
Minutes of April 3, 2012 approved as submitted. Mr. Peters moved and Mr. Welsh seconded. The Trustees voted with three yes votes and the motion was carried. 

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the April 17, 2012 Board of Trustees meeting. All were in favor and the meeting was adjourned at 9:42 pm. 

 

April 3, 2012

TUESDAY, APRIL 3, 2012 AT 7:00PM

HARRISON TOWNSHIP TRUSTEES MEETING
April 3, 2012

REGULAR MEETING CALL TO ORDER:
Chairman Keith Peters called to order the Regular Trustee Meeting of April 3, 2012 at 7:00pm at the Township Hall, 2746 Weigand Road, Lockbourne, Ohio. Attending were Trustee Paul Welsh, Trustee Doug Clark, Substitute Clerk DeLynn Peters, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice, Road Superintendent Kevin Hulse, and Pickaway County Official, Terry Frazier.

ZONING INSPECTOR:
No business

HEARING OF VISITORS:
None

ROAD SUPERINTENDENT:
1.    Kevin recommended that the township hire Dylan Richard to help as needed on the roads. The trustees approved the hire and wage of $8/hr.  Employment may begin when all employee paperwork has been completed.
2.    There is a need to hire a summer employee for township cemetery upkeep. Various recommendations were made of how to get the word out to prospective hires.
3.    The county has inquired about space for salt storage. The Township is waiting for more information.
4.     There was discussion about the right of way/easement at the entrance of the Township Cemetery. There is an immediate need for pothole repair. Kevin will fill current potholes, however, the easement and ownership of maintenance issues needs to be determined.
5.    Approval was given for the purchase of new mower blades and a tank pressure gauge for the road mower. 
6.    Kevin will be out of town on April 14, 2012.

RESOLUTION 12-30 
TO APPROVE THE HIRING OF DYLAN RICHARD FOR WORK IN THE ROAD DEPARTMENT ON AN AS NEEDED BASIS. HOURLY PAY ESTABLISHED AT $8.00/HR WITH WORK TO BEGIN UPON COMPLETION OF ALL TOWNSHIP EMPLOYEE PAPERWORK.
 Mr. Peters moved and Mr. Clark seconded. The Trustees voted with three yes votes to approve R12-30.

OTHER BUSINESS:
Terry Frazier, director, Pickaway County Development and Planning Office was in attendance to discuss the proposed Ohio Enterprise Zone Agreement between the Pickaway County Board of Commissioners and Aleris Rolled Products, Inc. Mr. Frazier stated that notice had been given to all parties regarding the proposed discussion and vote. He explained the abatement proposal, how the dollar amounts are determined, and supplied the Trustees with a tax breakdown calculated by Melissa A. Betz, Pickaway County Auditor. He reiterated support by the County Commissioners for the agreement “as is.” Much discussion followed, including the proposed yearly donation to the Teays Valley Schools by Aleris Rolled Products, Inc. for the duration of the abatement. 

RESOLUTION 12-31
A RESOLUTION TO APPROVE THE OHIO ENTERPRISE ZONE AGREEMENT BETWEEN THE BOARD OF COMMISSIONERS, PICKAWAY COUNTY, OHIO AND ALERIS ROLLED PRODUCTS, INC. CONTINGENT UPON A DONATION AGREEMENT BETWEEN THE TEAYS VALLEY SCHOOLS AND ALERIS TO THE SATISFACTION OF THE TEAYS VALLEY SCHOOLS.
 Mr. Clark moved and Mr. Welsh seconded. The Trustees voted with three yes votes to approve R12-31.

ACTION ON MINUTES:
Minutes of March 20, 2012 approved as submitted. Mr. Peters moved and Mr. Welsh seconded. The Trustees voted with three yes votes and the motion was carried. 

FIRE CHIEF’S REPORT:
1.    Maintenance issues discussed including on M-803, M-801, and station bay doors. 
2.    Chief Edgington will investigate sealing of station front lot.
3.    County and paving company will sign contract Wednesday, April 4, 2012 for pavement work. Trustee Clark will attend.
4.    Personnel issues were discussed.

FISCAL OFFICER’S REPORT:
A ballot for the 2012 election of three township representatives to serve on the District 17 Integrating Committee to review and score projects presented.  The Trustees chose not to vote and sign the ballot.

RESOLUTION 12-32
A RESOLUTION TO APPROVE THE APPROPRIATION OF $600.00 FROM THE GENERAL FUND TO 1000-110-382-0000 TO PAY THE LIABILITY/PROPERTY INSURANCE.
 Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R12-32.

RESOLUTION 12-33
A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.
 Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R12-33.

ADJOURNMENT:
With no further comments and all scheduled matters attended to, Mr. Welsh moved and Mr. Clark seconded the motion to adjourn the April 3, 2012 Board of Trustees meeting. All were in favor and the meeting was adjourned at 8:34 pm.