September 19, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

September 19, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of September 19, 2017 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse. 

HEARING OF VISITORS: None 

ZONING INSPECTOR:

  1. Dale had no items requiring approval of the Trustees.

ROAD/CEMETERY SUPERINTENDENT:

  1. Kevin asked about installing a security light or a No Parking sign at the turn-around on Duvall Court West.  Mr. Clark suggested that the residents sign a petition asking for a No Parking sign at the end of the cul-de-sac. 
  2. Kevin had two estimates for having the Township Building Parking Lot repaired and sealed.  Roese Brothers estimate was $1300. and Dalton Paving was $993.  Mr. Clark moved to accept the bid from Dalton Paving for $993.00 to repair and seal the parking lot.  Mr. DeFelice seconded the motion and the Trustees voted with three yes votes to approve the motion.
  3. Mr. Clark stated he has asked Sam’s Excavating several times for an estimate on the Cemetery driveway, but has not received one.  Kevin will ask Mike Pettibone for an estimate.
  4. Chief McCoy wants to install a camera in the cemetery to monitor use of the Portable Toilet after cemetery hours.  Mr. DeFelice moved and Mr. Clark approved a motion to have the South Bloomfield Police Department install a camera at the cemetery to monitor use and abuse of the Portable Toilet at no risk to the Township if it is lost or stolen.  The Trustees voted with three yes votes to approve the motion.
  5. Kevin asked for a half day off on October 18 and 19.  Mr. Clark moved and Mr. DeFelice seconded to allow Kevin to have this time off as vacation.  The Trustees voted with three yes votes to approve this time off.
  6. Michel’s Company is doing the work for the City of Columbus for the bio-filter on Shepherd Road.  They are willing to make and install road signs on SR 762 at Bulen-Pierce Road and at Shepherd and Bulen-Pierce stating that project trucks are not permitted on Bulen-Pierce Road.  Mr. DeFelice moved that the signs are accepted and installed by Michel’s.  Mr. Clark seconded the motion and the Trustee voted with three yes votes to approve the motion.
  7. Mr. DeFelice explained what is going on with the 120,000 pounds piece of equipment that Michel’s needs to move into Shepherd Road for the City of Columbus project.  The County has a Road Use Agreement that can be signed by the Township, the County Engineer and Michel’s and The County Engineer would determine if there is damage to our roads and act as a mediator between the Township and Michel’s.  Mr. DeFelice asked if the Trustees wanted him to sign this form on behalf of the Township.  Mr. Clark moved and Mr. Welsh seconded the motion to have Mr. DeFelice sign this form and the Trustees voted with three yes votes to approve the motion.
  8. Mr. Welsh explained that he knew someone who was interested in learning the job of Cemetery and Road Superintendent, but was unsure how long Kevin planned to remain with the township.  Kevin said he is planning to work for another three years.

FIRE CHIEF’S REPORT:

  1. The Chief did not have any matters requiring action by the Trustees.

OTHER BUSINESS:

  1. John Horsley will attend the next Trustee meeting for his job review and for the Trustees to discuss the record keeping of the cemetery files.
  2. The Fiscal Officer asked Mr. Clark and Mr. Welsh to complete their Sunshine Training and turn in the certificates of completion as required.
  3. Mr. Clark said a longtime resident of Ashville has died and his father is paying for a cemetery lot for his burial and would like to pay the township resident rate.  The Trustees approved this purchase of one lot at the Township rate.

ACTION ON MINUTES:

September 5, 2017 Public Hearing for Jones Fuel Company.  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the Public Hearing of September 5, 2017 and the Trustees voted with three yes votes to approve the motion.

September 5, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of September 5, 2017 and the Trustees voted with two yes votes to approve the motion.  Mr. Clark abstained as he was not present for the entire meeting.

FISCAL OFFICER’S REPORT:

RESOLUTION 17-73

A RESOLUTION TO APPROVE THE INTERFUND TRANSFER FROM FIRE TO GENERAL NOTE RETIREMENT OF $35,300.75 TO PAY THE LAST PAYMENT ON THE 2013 AMBULANCE TO THE SAVINGS BANK.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-73.

RESOLUTION 17-74

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-74.

At 7:50pm Mr. Clark was excused from the meeting as he cannot take part in the union negotiations or Firefighter’s Rules and Regulations.

The Clerk read a letter from the Firefighter’s Union Local 3896 requesting to open Article 45 Insurance Benefits for negotiation. 

RESOLUTION 17-75

A RESOLUTION TO APPROVE OPENING ARTICLE 45 INSURANCE BENEFITS OF THE FIREFIGHTER’S UNION LOCAL 3896 CONTRACT FOR NEGOTIATION.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R17-75.

A date for this negotiation that is agreeable to all parties will be set and all will be notified.

The Chief asked the Trustees to make a ruling on the question of the cut-off date for vacation carryover for firefighters.  There is confusion as to whether this is the end of the year pay period or the calendar end of the year.  The computer cut off is the last day of the last pay period and any remaining days on the calendar are paid in the first pay period of the following year.

RESOLUTION 17-76

A RESOLUTION TO CLARIFY THAT A FIREFIGHTER’S UNUSED VACATION OVER ONE-HUNDRED TWENTY (120) HOURS AT THE END OF THE LAST DAY OF THE LAST PAY PERIOD OF THE YEAR WILL BE FORFEITED.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-76.

The Trustees read and discussed the final draft of the Rules and Regulations for the Fire Department.

RESOLUTION 17-77

A RESOLUTION TO APPROVE THE HARRISON TOWNSHIP FIRE DEPARTMENT RULES AND REGULATIONS DATED SEPTEMBER 19, 2017 AS CORRECTED.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R17-77.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the September 19, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:45pm.