October 3, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

October 3, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of October 3, 2017 to order with a moment of silence for the victims of the Las Vegas shooting and then the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.  John Horsley arrived at 7:30 and Dave Sherman at 8:00pm.

HEARING OF VISITORS:

  1. Dave Sherman arrived at 8:00pm to ask if the Trustees were happy with the repair and repaving of the Township Building parking lot and to ask about payment.  The Trustees stated that it looks good and the payment will be sent to Dalton Paving as per the contract.

ZONING INSPECTOR:

  1. Dale has issued two zoning permits on Miller Road for an accessory building and a storage shed.

ROAD/CEMETERY SUPERINTENDENT:

  1. Kevin doesn’t have enough work for Luke Welsh now but may have him return when the leaves start falling.
  2. There is a dead maple tree at the cemetery that needs to be removed.  Williams’ Tree Service submitted an estimate for $600.00 to remove the tree.  He will also remove the dead wood from the other trees at the cemetery for an additional $450.00.  Mr. Clark moved that Williams’ Tree Service complete both jobs for a total of $1050.00.  Mr. DeFelice seconded the motion and the Trustees voted with three yes votes to approve the motion.
  3. Digger submitted a price for the cemetery driveway for $8500.00.  Nutter Excavating wasn’t interested in the job.  Mr. Clark has repeatedly asked Sam’s Excavating for a quote, but has not received one.  The Trustees decided not to have this repair made at this time.
  4. Kevin washed his township phone in the laundry and is not sure if it will work again.
  5. Mr. DeFelice updated the Trustees regarding the Bio-Filter installation by the City of Columbus on Shepherd Road.  The Road Use Maintenance Agreement has not been finalized with the county engineer for the City of Columbus to use the road for the entire eighteen months.  The road has been videoed to show any damage caused by their equipment.  Mr. DeFelice and the County Engineer signed the agreement to allow them to bring the over-sized piece of equipment to the site.  Mr. DeFelice asked if the Trustees wanted to have him sign an agreement with the County Engineer to allow the County Engineer to handle haul permits and records for this project.

RESOLUTION 17-78

A RESOLUTION TO ALLOW THE PICKAWAY COUNTY ENGINEER TO ISSUE ALL HAUL PERMITS AND KEEP RECORDS OF HAULING FOR THE BIO-FILTER PROJECT.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-78.

  1. The Bio-Filter project is pumping water into the Bulen Ditch which will flood farmer’s and resident’s properties.  Chris Mullins has requested information on the flow depth of the discharge and a copy of the EPA permit for this discharge and all supporting documentation.  They are claiming it will be one to one and a half feet of water in the ditch.  Michel’s has offered to clean out the ditch from the site to the concrete culvert, but none of this has been approved.
  2. Mr. DeFelice spoke to Larry Johnson regarding a street light on Old Duvall Court West that is not working.  Kevin will get the pole number so it can be called in for repair.

FIRE CHIEF’S REPORT:

  1. The Chief has prepared the ad for the sale of the 1995 Pierce Fire Engine. 

RESOLUTION 17-79

A RESOLUTION TO APPROVE ADVERTIZING THE 1995 PIERCE FIRE ENGINE IN THE OTARMA MAGAZINE ASKING FOR SEALED BIDS TO BE SUBMITTED BY THE MONDAY BEFORE THE SECOND MEETING FOLLOWING THE CIRCULATION OF THE MAGAZINE.  THIS AD WILL ALSO BE ON THE HARRISON TOWNSHIP WEBSITE AND IN THE CIRCLEVILLE HERALD.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-79.

  1. The Firefighters are planning a Christmas party on December 9.  They have received new badges and would like to have a ceremony at this party with each firefighter taking an oath and being sworn in with their spouse or person of choice pinning the badge. The Trustees agreed to administer the oath to the firefighters.
  2. Class A Uniforms have been purchased for all full time firefighters.  As per the contract, the Union pays half and the Fire Department pays half.  The cost to the department is $1316.50. 
  3. There are several part time firefighters on rotation who are leaving and there are very few applicants for those positions.

OTHER BUSINESS:

  1. John Horsley was present to discuss his position as Cemetery Sexton.  Mr. Clark asked if John had any questions or concerns and commended him on the job he does for the Township.  He was given a new job description to review, an Employee Handbook and forms from HR to sign and return to the Fiscal Officer.  The Trustees also explained that a computer program is available from the Auditor of State which would allow him to enter all of the data from the past burials and cemetery information.  The Fiscal Officer’s laptop was replaced this year and the previous laptop can be used for this.  Once the data is submitted, he would then give a backup of all data to the Fiscal Officer once a month.  John was agreeable to this and will pick up the laptop and printer from the Fiscal Officer.
  2. The Trustees discussed health insurance for 2018.  All details will be discussed at the next meeting after the paperwork has arrived.

RESOLUTION 17-80

A RESOLUTION TO PURCHASE THE TOWNSHIP HEALTH, DENTAL, VISION, LIFE AND DISABILITY INSURANCE THROUGH ANDREWS GROUP SOLUTIONS, LLC BEGINNING JANUARY 1, 2018.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-80.

RESOLUTION 17-81

A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $70,200.00 FROM THE ROAD FUND TO ROADS EQUIPMENT 2031-760-740-0000 FOR THE PAYMENT OF THE FORD F550 TRUCK AND ADDITIONAL DUMP/SNOWPLOW EQUIPMENT.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-81.

RESOLUTION 17-82

A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION OF $7800.00 FROM THE CEMETERY FUND TO CEMETERY EQUIPMENT 2041-760-740-0000 FOR THE PAYMENT OF THE FORD F550 TRUCK AND ADDITIONAL DUMP/SNOWPLOW EQUIPMENT.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-82.

ACTION ON MINUTES:

September 19, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of September 19, 2017 and the Trustees voted with two yes votes to approve the motion.  Mr. Clark abstained as he was not present for the entire meeting.

FISCAL OFFICER’S REPORT:

RESOLUTION 17-83

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-83.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Clark seconded the motion to adjourn the October 3, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:30pm.