November 6, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

November 6, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of November 6, 2017 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Road/Cemetery Superintendent Kevin Hulse.  Trustee Doug Clark and Zoning Inspector Dale Hoover were absent.  Resident Melvin Gray was also present.

HEARING OF VISITORS: 

      1. Resident Melvin Gray wants to build a garage that will be less than twenty-five feet from his property line and asked how to obtain a variance.  The Trustees explained the process to him and asked him to contact Dale Hoover.

ZONING INSPECTOR:

      1. There was no Zoning report.  Kenny Cookson’s term on the Appeals Board expires on December 31, 2017.  Mr. DeFelice will ask Kenny if he will serve for another five year term.

ROAD/CEMETERY SUPERINTENDENT:

      1. Kevin needs remanufactured asphalt screenings and can get them from Digger McCray for $11.00/ton for screenings and hauling.  He needs 44 tons.  Mr. Welsh moved to approve the purchase of up to $500.00 for asphalt screenings.  Mr. DeFelice seconded the motion and the motion passed with two yes votes.
      2. Mr. DeFelice gave Kevin the emergency contact list for the Bio-filter project in order of who is to be contacted if needed.
      3. The Fiscal Officer asked if Kevin has made a decision about health insurance coverage and he has not.  He needs to let us know by the next meeting.

FIRE CHIEF’S REPORT:

      1. The Trustees and Fire Chief signed the addendum to Article 45 of the current Firefighter’s contract which was approved at the October 17, 2017 meeting.  The four bargaining members who signed the contract for the Firefighter’s Union need to sign the addendum and a copy should be given to each union member.
      2. The department may need to change to a different reporting system.  The Chief has asked Medicount, who does the EMS billing for recommendations and is researching this.
      3. Pastor Kevin Pees, the senior pastor at The Village Chapel, has agreed to serve as the Chaplain for the fire department.  The Union has ordered him a badge and the Chief will get him a shirt.
      4. The Chief asked to move funds between accounts to meet end of the year expenses.

RESOLUTION 17-96

A RESOLUTION TO REALLOCATE $20,000.00 FROM GROUP HEALTH INSURANCE 2111-220-381-0005 TO SALARIES 2111-220-190-0000.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-96.

RESOLUTION 17-97

A RESOLUTION TO REALLOCATE $6000.00 FROM GROUP HEALTH INSURANCE 2111-220-381-0005 TO OPERATING SUPPLIES 2111-220-420-0000 AND A BLANKET CERTIFICATE FOR THE SAME.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-97.

RESOLUTION 17-98

A RESOLUTION TO REALLOCATE $22,000.00 FROM BUILDINGS 2111-760-720-0000 TO MACHINERY, EQUIPMENT & FURNITURE 2111-760-740-0000 AND A BLANKET CERTIFICATE FOR THE SAME.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-98.

At 7:22pm Chief Edgington asked to go into executive session to discuss a personnel matter within the fire department.  Mr. Welsh made a motion to go into executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

At 7:37pm Mr. Welsh made a motion to leave executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

The Fire Chief left the meeting and Kevin Hulse returned.

At 7:38pm Mr. Welsh made a motion to go into executive session to discuss an employee matter with Kevin Hulse.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

At 7:46pm Mr. Welsh made a motion to leave executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

OTHER BUSINESS:

      1. Ohio Insurance Services is again offering to complete the ACA Small Employer Reporting Program for a fee of $50.00 plus $15.00 per employee. 

RESOLUTION 17-99

A RESOLUTION TO PARTICIPATE IN THE OHIO INSURANCE ACA SMALL EMPLOYER REPORTING PROGRAM FOR 2017 FOR $50.00 PLUS $15.00 PER EMPLOYEE.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R17-99.

      1. Ohio Bureau of Workers’ Comp offers a 2% discount if the total 2018 policy is paid by January 2, 2018.  The Trustees approved paying the 2018 policy in December 2017.

RESOLUTION 17-100

A RESOLUTION TO PAY THE 2018 WORKERS’ COMP POLICY IN TOTAL WITH AN ANNUAL PAYMENT IN DECEMBER OF 2017.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R17-100.

      1. Mr. DeFelice reported on the meeting of the CEDA members on October 24.  Ronde Brushart and Matt Rayburn from our Zoning Commission also attended.  Another meeting will be held in February 2018.

 ACTION ON MINUTES:

October 17, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of October 17, 2017 and the Trustees voted with two yes votes to approve the motion. 

FISCAL OFFICER’S REPORT:

RESOLUTION 17-101

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-101.

At 7:55pm Mr. Welsh made a motion to go into executive session to discuss an employee matter.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

At 8:01pm Mr. Welsh made a motion to leave executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the November 6, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:03pm.