March 7, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

March 7, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of March 7, 2017 to order at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, and Road/Cemetery Superintendent Kevin Hulse.  Fire Captain Shawn Davidson and Firefighter Matt Scholl were present.  Zoning Inspector Dale Hoover arrived at 8:00pm.

HEARING OF VISITORS:

  1. The visitors were present to observe the meeting. They did not wish to address the board.

ZONING INSPECTOR: 

  1. Dale signed his bond.

ROAD/CEMETERY SUPERINTENDENT:

  1. Kevin asked for Friday, March 24th as a vacation day. Mr. DeFelice moved and Mr. Clark seconded a motion to approve this time off.  The Trustees voted with yes votes to approve the motion.
  2. A catch basin on Hoover Road is washed out and the pipe is broken. The Trustees asked Kevin to call Sam’s excavating for a quote to repair this.
  3. Kevin said the roads at the cemetery are in very bad shape. He will call Roese Bros. Paving for a quote to repair them.
  4. There is a small triangle of grass across from 11370 Bulen Pierce Road that belongs to the Township and is very difficult to mow. Kevin asked if we could allow Adam Peters to farm that piece of land if he is willing.  The Trustees agreed and Kevin will ask Adam.
  5. Shane from All Power Equipment quoted $444.19 for the repair of the John Deere cemetery riding mower.  Mr. Clark moved and Mr. DeFelice seconded a motion to have this repair completed.  The Trustees voted with three yes votes to approve the motion.

 FIRE CHIEF’S REPORT: 

  1. Medic 802 had the rear air bag go out. It has been repaired.
  2. The Safety Council Banquet is March 14 and a Trustee should attend with the Chief. Joe DeFelice agreed to attend the banquet.
  3. Contract negotiations with the Firefighter’s Union begin March 15th at 5:30pm.
  4. Horton will have the new ambulance ready on Monday, March 13th. The Township received three bids for the ambulance financing as follows:

The Savings Bank                     2.69% fixed      No fees                        No prepayment penalty

Kingston National Bank            2.80% fixed      $250.00 loan fee          No prepayment penalty

Vinton County Bank                 2.65%              Fees Unknown Unknown if prepayment penalty

RESOLUTION 17-17

A RESOLUTION TO ACCEPT THE LOAN BID FOR THE 2017 AMBULANCE FROM THE SAVINGS BANK AT A FIXED RATE OF 2.69% WITH NO FEES AND NO PREPAYMENT PENALTY IN THE AMOUNT OF $98,938.92 PAYABLE IN THREE EQUAL ANNUAL PAYMENTS.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted as follows:  Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.  The vote was unanimous to approve R17-17.

RESOLUTION 17-18

A RESOLUTION TO ACCEPT THE LOAN BID FOR THE 2017 FIRE ENGINE FROM THE SAVINGS BANK AT A FIXED RATE OF 2.69% WITH NO FEES AND NO PREPAYMENT PENALTY IN THE AMOUNT OF $240,397.00 PAYABLE IN SEVEN EQUAL ANNUAL PAYMENTS.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted as follows:  Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.  The vote was unanimous to approve R17-18.

RESOLUTION 17-19

A RESOLUTION TO APPROVE A SUPPLEMENTAL APPROPRIATION FROM THE FIRE FUND TO FIRE MOTOR VEHICLES 2111-760-750-0000 FOR THE AMOUNT OF THE LOAN, $98,938.92, FOR PAYMENT FOR THE 2017 AMBULANCE AND A PURCHASE ORDER FOR THE SAME.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted as follows:  Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.  The vote was unanimous to approve R17-19.

OTHER BUSINESS: 

  1. The Clerk read a letter from the Election Board. The election dates for the year will be May 2 and November 7.  Because the Trustee meeting is scheduled both evenings, Mr. DeFelice made a motion to move the May 2nd meeting to Monday, May 1 and the November 7th meeting to Monday, November 6th and to cancel the meeting scheduled for Tuesday, July 4th.   Clark seconded the motion.  The Trustees votes with three yes votes to approve the motion.

ACTION ON MINUTES: 

February 16, 2017 Special Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes for the special meeting held on February 16, 2017 and the Trustees voted with two yes votes.  Motion carried.  Mr. Clark abstained from voting as he was not present at this meeting.

February 21, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the regular meeting of February 21, 2017 and the Trustees voted with three yes votes.  Motion carried. 

At 7:30pm The Trustees asked to go into executive session to discuss the performance review for the Fire Chief.  Mr. DeFelice made a motion to go into executive session.  Mr. Welsh seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.

At 8:00pm Mr. De Felice made a motion to leave executive session.  Mr. Welsh seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.

RESOLUTION 17-20

A RESOLUTION TO APPROVE THE FIRE CHIEF’S PAY AND BENEFITS AGREEMENT DATED MARCH 7, 2017.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted as follows:  Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.  The vote was unanimous to approve R17-20.

FISCAL OFFICER’S REPORT:

RESOLUTION 17-21

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-21.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Clark seconded the motion to adjourn the March 7, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:10pm.