March 21, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

March 21, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of March 21, 2017 to order at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, and Zoning Inspector Dale Hoover.  Road/Cemetery Superintendent Kevin Hulse was absent.  Firefighter Beau Ramey was present.

HEARING OF VISITORS:

  1. Firefighter Ramey was present to observe the meeting. He did not wish to address the board.

ZONING INSPECTOR: 

  1. Dale asked about the camper on the Duffy property on Shepherd Road. The Trustees said the camper needs to be removed from the property.  He may not have anyone living on the property. 
  2. Dino Martin has someone living above his garage again on his Bulen-Pierce property. The Trustees asked Dale to send him a zoning violation and start the process over again.
  3. The Zoning Appeals Board voted unanimously to deny the conditional use for sand and mining gravel as requested by Columbus Bituminous Concrete Corp and The Shelly Company.

ROAD/CEMETERY SUPERINTENDENT:

  1. The Coughlin bill will be reissued by Trent. We will pay for the tire repair but the first oil change is at no charge.
  2. Adam Peters has agreed to farm the small triangular area on Bulen-Pierce so it won’t have to be mowed.
  3. The cemetery roads can’t be added to the Pickaway County road paving project.
  4. Kevin wants to draw up a complaint form for the cemetery. Mr. Welsh suggested he draw up a form and the Trustees can approve it for use.
  5. Kevin will be out of town on Saturday, April 1, 2017.
  6. The backhoe is leaking fluid. First Capital Hydraulics can repair it for $39.30 an hour and estimates it will take two hours.  Mr. DeFelice moved that we have this repair done up to $100.00 and Mr. Clark seconded the motion.  The Trustees voted with three yes votes to approve the motion. 
  7. Kevin found the water shut-off in section 10 at the cemetery and wants to run a water line to section 11 before the roads are fixed. The cost of parts should be approximately $100.00.  Mr. DeFelice moved that Kevin purchase the needed supplies for this up to $125.00 and Mr. Clark seconded the motion.  The Trustees voted with three yes votes to approve this purchase.
  8. New trash cans are needed at the cemetery.  Mr. DeFelice suggested the use of 55 gallon drums. 
  9. Kevin also asked if the Trustees would purchase another zero turn mower for the cemetery.
  10. The Roese Bros Paving Company submitted a quote for repairing the main entrance at the cemetery for $8600.00, the South roadway for $20,700.00 and the North roadway for $6300.00. Clark will check with Sam’s Excavating for a quote to fix the main entrance and roadways.
  11. There is a catch basin at the cemetery that is not draining and Chuck’s Septic estimated between $400. and $500. to clean it out. Mr. Clark will also check with Sam’s Excavating about replacing that pipe.

FIRE CHIEF’S REPORT: 

  1. The Chief had a quote for adding the name “Harrison Township Fire Department” to the front of the station above the doors. The quote from Signs of Integrity is for 15” letters.  The Trustees asked the Chief to visibly check if these letters are large enough or if larger letters would look better.  They agreed that adding the name to the building is a good idea.
  2. The Chief has added the barn behind the fire station to the insurance. The Trustees discussed increasing the insurance on the Fire Station.  The building is currently valued at $548,751.00. 

RESOLUTION 17-22

A RESOLUTION TO INCREASE THE INSURANCE ON THE FIRE STATION TO $835,000.00.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-22.

  1. The Fire Engine on order from Smeal is far past the contracted date of completion. The Chief called and they have offered to extend the warranty for the engine.  There was some confusion about exactly how long they are offering to extend the warranties.  The Chief will clarify this with Smeal.  The Trustees are asking for the pump warranty to be increased from five years to ten years and the SFA Protection Plan increased from two years to four years.  The Engine is supposed to be finished and on the way to us on April 17th.
  2. Pickaway Ross Technical School is looking for an ambulance and a fire truck.
  3. OP&F Audit was completed by the Chief and Fiscal Officer.

OTHER BUSINESS: 

RESOLUTION 17-23

A RESOLUTION TO CHOOSE CARE WORKS COMP AS OUR THIRD PARTY ADMINISTRATOR AS PART OF THE 2018 OHIO TOWNSHIP ASSOCIATION WORKER’S COMPENSATION GROUP RATING PROGRAM.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-23.

  1. Mr. DeFelice will attend the Township Safety Sign Grant Program meeting on March 31, 2017.
  2. There will be a meeting at the John Glenn Airport for FAA NextGen session with local and state elected officials on March 23rd. None of the Trustees were planning to attend.
  3. Mr. DeFelice attended the District Advisory Council (DAC) regarding the County Health Department. The DAC is recommending a split of 60/40 to pay for the funding of the Health Department, with 40% paid by the City of Circleville and 60% paid by the villages and townships.  This will increase our share of the funding from $10,135.95 to $12,163.13.  Mr. DeFelice will attend the meeting on April 15, when all parties vote to accept or reject the proposal.

RESOLUTION 17-24

A RESOLUTION TO APPROVE THE COUNTY HEALTH DEPARTMENT FIVE YEAR CONTRACT TO FUND THE HEALTH DEPARTMENT BY DIVIDING THE FUNDING 40% TO THE CITY OF CIRCLEVILLE AND 60% TO THE VILLAGES AND TOWNSHIPS ACCORDING TO VALUATION FIGURES.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-24.

  1. Mr. Welsh contacted the EPA regarding the Storm Water Sewer Program. It doesn’t apply to Harrison Township and he has drafted a letter for the clerk to send asking for a waiver.  Mr. Welsh moved that Harrison Township ask for a waiver from this fee and Mr. DeFelice seconded.  The Trustees voted with three yes votes to approve the motion.

ACTION ON MINUTES: 

March 7, 2017 Public Hearing:  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the public hearing of March 7, 2017 and the Trustees voted with three yes votes.  Motion carried. 

March 7, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the regular meeting of March 7, 2017 and the Trustees voted with three yes votes.  Motion carried. 

FISCAL OFFICER’S REPORT:

RESOLUTION 17-25

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-25.

The clerk asked if there was any other business to be addressed at this meeting.  There was none. 

At 8:19pm The Trustees asked to go into executive session to discuss the Firefighter’s Union Contract negotiations with the Fire Chief.  Mr. Welsh made a motion to go into executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.  Mr. Clark was excused from the meeting as he cannot take part in the union negotiations.

At 9:26pm Mr. De Felice made a motion to leave executive session.  Mr. Welsh seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the March 21, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 9:26pm.