June 20, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

June 20, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of June 20, 2017 to order at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington and Zoning Inspector Dale Hoover.  Road/Cemetery Superintendent Kevin Hulse was absent.  Also attending were Mary Crall, Joey Clark and Lucas Welsh.

HEARING OF VISITORS:

      1. Mary Crall, a public affairs liaison with the Ohio Treasurer’s Office presented information to the Trustees about OhioCheckbook.com, a voluntary program which lists all disbursements from each entity on a website for more transparency as to how public funds are being spent.  The Trustees discussed this option and Mr. DeFelice made a motion to not enroll in this program at this time.  Mr. Clark seconded the motion and the Trustees voted with three yes votes to approve the motion.
      2. Lucas Welsh returned with his employee documents completed for a part-time position at the cemetery. 

RESOLUTION 17-40

A RESOLUTION TO HIRE LUCAS WELSH TO WORK PART-TIME AT THE CEMETERY FOR $12.00 PER HOUR, STARTING IMMEDIATELY.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-40.

ZONING INSPECTOR:

      1. Dale questioned why there is no minimum charge for a zoning permit.  After discussion, the Trustees revised the Zoning Fees to state:
      • Zoning Certificate for Building Structures on Residential Zoned Properties…$0.15/Sq Ft with a minimum fee of $25.00.
      • Zoning Certificate for Building Structures on Non-Residential Zoned Property…$0.20/Sq Ft with a minimum of $50.00.

RESOLUTION 17-41

A RESOLUTION TO REVISE THE ZONING CERTIFICATE FEES TO ADD A MINIMUM CHARGES OF $25.00 FOR RESIDENTIAL PROPERTIES AND $50.00 FOR NON-RESIDENTIAL PROPERTIES.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-41.

      1. Dale stated that the Appeals Board found Dino Martin to be in violation of 11.02.02B of the Zoning Resolution.  He has sent the notice of violation to the Prosecutor’s Office to Jayme’s attention.

RESOLUTION 17-42

A RESOLUTION TO HAVE THE PROSECUTOR’S OFFICE PROCEED WITH THE ZONING VIOLATION AGAINST PATRICIA B BOYD AND DAVINA H MARTIN, 11252 BULEN-PIERCE ROAD, LOCKBOURNE, OH 43137.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-42.

ROAD/CEMETERY SUPERINTENDENT:

      1. Mr. DeFelice met with Bryant Thomas from Norfolk Southern about the road on Old Duvall Court East.  He stated once they are done hauling dirt and gravel into the area, they may be able to help with having the road repaired.

 RESOLUTION 17-43

A RESOLUTION TO RESCIND RESOLUTION 17-38 APPROVING FIRST HYDRAULICS REPAIR THE THREE BACKHOE CYLINDERS WITH THE COST NOT TO EXCEED $2000.00.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R17-43.  Mr. Welsh abstained from voting.

RESOLUTION 17-44

A RESOLUTION APPROVING FIRST HYDRAULICS REPAIR OF THE FOUR BACKHOE CYLINDERS WITH THE COST NOT TO EXCEED $2500.00.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-44.

      1. The 1987 International snowplow cannot be repaired and the 1988 dump truck is in very bad shape.  The cost of a new snowplow is prohibitive, but Mr. DeFelice has researched this and found that if the Township purchases an Ford F550 Truck, The Dexter Company can equip that truck to serve as both a dump truck and a snowplow. 

RESOLUTION 17-45

A RESOLUTION APPROVING THE PURCHASE OF A FORD F550 TRUCK FROM COUGHLIN FORD FOR $43,646.00 WHICH WILL BE EQUIPED BY THE DEXTER COMPANY AS A SNOW PLOW/DUMP TRUCK FOR AN ADDITIONAL COST NOT TO EXCEED $34,354.00 FOR A GRAND TOTAL NOT TO EXCEED $78,000.00.  THIS VEHICLE WILL BE PAID 90% FROM THE ROAD AND BRIDGE FUND AND 10% FROM THE CEMETERY FUND.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted:  Mr. DeFelice, yes; Mr. Welsh, yes; Mr. Clark, yes.  R17-45 was approved.

FIRE CHIEF’S REPORT: 

      1. Fire Safety Services has asked to display our new fire engine at the Fire Chief’s convention in Easton July 13-15.  After a lengthy discussion, Mr. DeFelice moved that the Trustees would allow this if Fire Safety Services has both comprehensive and collision insurance which will cover the truck for these three days.  Mr. Clark seconded the motion and the Trustees voted with three yes votes to approve the motion.
      2. The Ashville Area Heritage Society has asked the Township to provide an ambulance to be on standby for the Food Festival on July 22nd.  They will pay for two firefighters, ten hours each.  Mr. Clark made a motion to provide this service and Mr. DeFelice seconded the motion.  The Trustees voted with three yes votes to approve the motion.
      3. The Board of Directors of OPEC-HC is meeting on Monday, June 26 at 3pm in Grove City.  The Chief will attend this meeting.  The Trustees gave authority to Chief Edgington to vote for the change of membership to one year and to ratify administrative amendments previously made by the Board of Directors.  This motion was made by Mr. DeFelice and seconded by Mr. Clark. The Trustees voted with three yes votes to approve the motion.

OTHER BUSINESS:

      1. Mr. Welsh asked if the Township has ever considered a Cemetery Levy.  He will look into the cost and benefit of a small levy.
      2. The County Building Department is continuing to issue building permits before zoning permits are issued.  They will list all permits they issue at www.pickaway.org.
      3. The County Commissioners will hold a hearing on June 27, 2017 at 11am to annex a 2.391 parcel D12-0-001-00-105-00 at 14140 Ashville Pike from Harrison Township into the Village of Ashville.
      4. The Institute for Research and Learning in Archaeology and Bioarchaeology is planning to make an additional excavation from the Harrison Township Cholera Cemetery June 30th to July 2nd.  Mr. DeFelice made a motion to allow this excavation as previously approved by the Trustees in 2014.  Mr. Clark seconded the motion and the Trustees voted with three yes votes to approve the motion.
      5. Mr. DeFelice discussed the farming agreement with Chris Pence.  Mr. Clark moved that we have the attached agreement typed to present to Chris Pence for his signature.  Mr. DeFelice seconded the motion and the Trustees voted with three yes votes to pass the motion.  The clerk will type the agreement for all parties to sign.
      6. The clerk read the decision in the workers’ comp claim regarding Pat Davidson.  Care Works recommended that we do not appeal this claim and the Trustees agreed.

ACTION ON MINUTES: 

May 16, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of May 16, 2017 and the Trustees voted with two yes votes.  Motion carried.  Mr. Clark abstained as he was not present on May 16, 2017.

June 6, 2017 Regular Meeting:  Mr. Clark moved and Mr. DeFelice seconded a motion to approve the minutes of the regular meeting of June 6, 2017 and the Trustees voted with two yes votes.  Motion carried.  Mr. Welsh abstained as he was not present on June 6, 2017. 

FISCAL OFFICER’S REPORT:

The Budget for 2018 was presented and the Trustees reviewed and discussed each fund.

RESOLUTION 17-46

A RESOLUTION TO APPROVE THE PROPOSED BUDGET FOR 2018 AS PRESENTED AND ATTACHED.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-46.

RESOLUTION 17-47

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-47.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. DeFelice seconded the motion to adjourn the June 20, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:50pm.