July 18, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

July 18, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of July 18, 2017 to order at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Trustee Doug Clark, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.

HEARING OF VISITORS:  None

ZONING INSPECTOR:

  1. Dale issued a second zoning violation to Lloyd Williams.
  2. Mr. DeFelice reported that he attended a DAC meeting along with several Trustees from other townships.  The Commissioners were asked to help the townships by having the County Building Department verify that a zoning certificate has been issued before the Building Department issues a Building Permit.  Commissioner Brian Stewart stated that it is not a concern of the Building Department to check on zoning.  The Prosecutor was asked if the commissioners could pass a resolution stating that the Building Department check for a zoning certificate and she answered that such a resolution could be passed.  The Commissioners have chosen not to help the townships in this matter.
  3. In the minutes from the July Zoning Commission meeting, the Board has asked for the Trustees to attend their October meeting to discuss the Strategic Land Use Plan.  Mr. Welsh asked Dale to explain to the Commission that the Board of Trustees cannot attend another meeting as it would violate the Sunshine Laws.  The Zoning members are welcome to attend any Trustee meeting, however, the Strategic Land Use Plan cannot be changed by the Trustees.  It is a Plan that was put in place by four entities and Pickaway County, Harrison Township, Village of Ashville and the Village of South Bloomfield would all have to agree to make any changes. 

ROAD/CEMETERY SUPERINTENDENT:

  1. Wes Nutter from Nutter Excavating dug two graves at the cemetery and said there would be no charge as it is his service to the Township.  The Trustees asked the clerk to send him a letter of thanks.
  2. Mr. DeFelice received a complaint about 4412 SR 752 which has not been mowed at all this year.  The clerk will send a letter regarding noxious weeds.
  3. Mr. DeFelice received an estimate from Sam’s Excavating to lower the ditch between 11984 and 12034 Bulen Pierce Road for $4650.00.  The Trustees decided that this does not need to be done because on July 13 when we received three to four inches of rain, there was no standing water in that ditch.
  4. Mr. DeFelice received word that our ODOT Traffic Sign Grant has been approved.

FIRE CHIEF’S REPORT: 

  1. Anthony Stevens and Jason Welsh are both leaving rotation and would like to stay on as reserve firefighters.  The Chief would like to keep them both on a temporary basis to see if this works out for the department.  Mr. Welsh made a motion to move both of these employees from rotation to reserve firefighters temporarily and to review these positions once all rotation positions have been filled and new employees are established.  Mr. Clark seconded the motion and the Trustees voted with three yes votes to approve the motion.
  2. Several of the bay doors are damaged and the Chief is looking to replace some of the doors.  Each door is $2500.00 plus $1000.00 for the equipment to operate the door.

OTHER BUSINESS:

RESOLUTION 17-50

A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION REALLOCATION OF $100.00 FROM GENERAL FUND MEDICARE (1000-110-211-0004) TO ZONING MEDICARE 1000-130-213-0000 (ALSO IN THE GENERAL FUND) TO PAY MEDICARE FOR ZONING BOARD MEMBERS.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-50.

RESOLUTION 17-51

A RESOLUTION TO APPROVE THE SUPPLEMENTAL APPROPRIATION REALLOCATION OF $2500.00 FROM FIRE WORKERS’ COMP 2111-220-230-0000 TO FIRE PROPERTY INSURANCE 2111-220-381-0000 FOR AN ADDITIONAL INSURANCE BILL FOR THE 2017 SPARTAN ENGINE AND A BLANKET CERTIFICATE FOR THE SAME.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-51.

  1. The Trustees signed the farming agreements with Chris Pence and Adam Peters.  These will be sent to each of them for their signatures.
  2. The Trustees chose to participate in Ashville Propane’s Summer Fill at $1.19 and lock in the winter rate of $1.55.  The clerk will return the forms and a check for the $20.00 Lock-In Fee.
  3. The Auditor has asked if any Trustees want to attend the budget hearings.  The Trustees declined.
  4. Mr. Welsh called the Auditor to ask for information about a possible cemetery levy, but hasn’t heard back from Melissa yet.

ACTION ON MINUTES: 

June 20, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the regular meeting of June 20, 2017 and the Trustees voted with three yes votes to approve the motion.

June 30, 2017 Special Meeting:  Mr. DeFelice moved and Mr. Clark seconded a motion to approve the minutes of the special meeting of June 30, 2017 and the Trustees voted with three yes votes to approve the motion. 

FISCAL OFFICER’S REPORT:

RESOLUTION 17-52

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-52.

At 7:45pm Mr. DeFelice made a motion to go into executive session to discuss the changes in employee’s health insurance and information from Attorney Paul Michael LaFayette.  Chief Eric Edgington was invited into the executive session.  Mr. Clark seconded the motion and the Trustees voted: Mr. Clark, yes; Mr. DeFelice, yes; Mr. Welsh, yes.

At 8:13pm Mr. DeFelice made a motion to leave executive session.  Mr. Clark seconded the motion and the Trustees voted: Mr. Clark, yes; Mr. DeFelice, yes; Mr. Welsh, yes.

RESOLUTION 17-53

A RESOLUTION TO RETAIN PAUL MICHAEL LAFAYETTE TO REPRESENT HARRISON TOWNSHIP IN THE LEGAL MATTERS REGARDING THE INSURANCE ISSUES RESULTING FROM THE ABRUPT CHANGE BY OHIO INSURANCE SERVICES TO LEAVE THE JEFFERSON HEALTH PLAN AND CHANGE THE MEDICAL INSURANCE COMPANY FOR OUR EMPLOYEES.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-53.

RESOLUTION 17-54

A RESOLUTION TO MOVE THE TOWNSHIP’S EMPLOYEE MEDICAL INSURANCE FROM OHIO PUBLIC ENTITY CONSORTIUM AND BENOVATION TO THE JEFFERSON HEALTH PLAN AND MEDICAL MUTUAL EFFECTIVE IMMEDIATELY.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-54.

RESOLUTION 17-55

A RESOLUTION AUTHORIZING ATTORNEY PAUL MICHAEL LAFAYETTE TO SEND A LETTER TO OHIO PUBLIC ENTITY CONSORTIUM TERMINATING HARRISON TOWNSHIP’S MEDICAL INSURANCE.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-55.

RESOLUTION 17-56

A RESOLUTION TO KEEP THE TOWNSHIP’S EMPLOYEE ANCILLARY BENEFITS (DENTAL, VISION, LIFE AND DIASABILITY INSURANCE) WITH OHIO PUBLIC ENTITY CONSORTIUM THROUGH DECEMBER 31, 2017.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-56.

RESOLUTION 17-57

A RESOLUTION AUTHORIZING PAUL MICHAEL LAFAYETTE TO RE-ENROLL HARRISON TOWNSHIP IN THE JEFFERSON HEALTH PLAN WITH MEDICAL MUTUAL AND AUTHORIZE THE FISCAL OFFICER TO MAKE A DUPLICATE PAYMENT OF JULY 2017 MEDICAL INSURANCE OF $18,576.20 TO THE JEFFERSON HEALTH PLAN, IF REQUIRED.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-57.

RESOLUTION 17-58

A RESOLUTION TO FORM AN INSURANCE COMMITTEE TO RESEARCH AND MAKE A RECOMENDATION FOR MEDICAL INSURANCE FOR THE TOWNSHIP FOR 2018.  TRUSTEE DEFELICE, FISCAL OFFICER MARYANN ELLIOTT, FIRE CHIEF ERIC EDGINGTON AND A FIREFIGHTER WHO IS ENROLLED IN THE TOWNSHIP MEDICAL INSURANCE WERE APPOINTED TO THIS COMMITTEE.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-58.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. DeFelice seconded the motion to adjourn the July 18, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:25pm.