January 8, 2019

HARRISON TOWNSHIP TRUSTEE MEETING

January 8, 2019

REGULAR MEETING CALL TO ORDER:

Chairman Joe DeFelice called the Regular Trustee Meeting of January 8, 2019 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover and Road/Cemetery Employee Darryl Ward.  Firefighters Shawn Davidson, Jeremiah Withers, Travis Baisden, Brian Kirkpatrick and residents Lindsay Mayse and Andrew and Lois Starcher were also present.

RESOLUTION 19-01  ORGANIZATIONAL MATTERS FOR 2019:

MOTION                       MADE BY       SECONDED BY      VOTE

Trustee Meetings—No Change

1st and 3rd Tuesday of each month at 7pm              Mr. DeFelice            Mr. Welsh    3 yes votes

Trustees Salaries to be paid monthly at            

1/12 of annual salary per month with all               Mr. DeFelice            Mr. Welsh    3 yes votes

to be paid from the General Fund.

Assignment of Department Supervisors           

Fire:  Bill Welsh

Roads:  Joe DeFelice                          Mr. DeFelice            Mr. Welsh    3 yes votes

Cemetery:  Mike Freeman

Zoning:  Joe DeFelice

Approve 2019 Budget Appropriations (attached).            Approved Dec 31, 2018 meeting

Approve the Fiscal Officer holding checks for deposit   

for up to three days if the total is less than $1000.00.    Mr. Welsh            Mr. DeFelice    3 yes votes

Establish an amount of $300,000.00 for Super Blanket   

Certificates prepared by the Fiscal Officer            Mr. Welsh            Mr. DeFelice    3 yes votes

Approve the reimbursement of up to $40.00 per month for    

cellular service for each Trustee, Fiscal Officer, Assistant     Mr. Welsh            Mr. DeFelice    3 yes votes

Fiscal Officer, Fire Chief, Zoning Inspector and Road

Superintendent.

Approve the reimbursement of up to $30.00 per month for

High-Speed Internet connection for the Fiscal Officer.    Dr. Freeman            Mr. DeFelice    3 yes votes

No person aged 65 years or older will be eligible for the

Township Medical Insurance, but may enroll self, spouse     Dr. Freeman             Mr. DeFelice    3 yes votes

and qualifying children in the vision and dental plans and

pay 10% of the cost of those plans. 

No reimbursement payment will be made to those not

enrolled in the Township Medical plan.            Dr. Freeman             Mr. DeFelice    3 yes votes

Elected/Appointed officials and Full-Time employees

Younger than 65 years of age may enroll in the Medical,

Dental and Vision Insurance Plans and may enroll         Dr. Freeman             Mr. DeFelice    3 yes votes

spouses and qualifying children.  The official/employee

will pay 10% of the cost of this insurance plus all costs

over the maximum annual amount of $30,000.00 per

employee (or employee and family.) 

The official’s/employee’s portion of the insurance may    Mr. DeFelice        Mr. Welsh    3 yes votes

be withheld “pre-tax.”

Life insurance in the amount of $50,000.00 will be

provided to elected/appointed officials and full-time     Mr. DeFelice        Mr. Welsh    3 yes votes

employees and paid by the Township.  This insurance

amount is reduced at age 65, 70 & 75.

Disability Insurance will be provided to each Full-Time     Dr. Freeman        Mr. DeFelice    3 yes votes

employee and paid by the Township.

All insurance benefits will be provided upon

appointment/hiring and will take effect on the thirty-first     Dr. Freeman        Mr. DeFelice    3 yes votes

(31) day of employment.   

Authorize participation in the State of Ohio            Mr. Welsh        Mr. DeFelice    3 yes votes   

Cooperative Purchasing Program

Adopt annual internet sale resolution to sell unneeded,   

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the    Dr. Freeman        Mr. Welsh    3 yes votes

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”

Fire Chief Salary – No Change                Mr. Welsh        Mr. DeFelice    3 yes votes

(See Fire Chief’s Pay & Benefits Contract)               

Part Time Firefighters:                   

Basic:  $10./hour – $12./hour                    Mr. Welsh        Mr. DeFelice    3 yes votes

Medic:  $12./hour – $14./hour

Part Time firefighters will be paid time and a half

for up to 12 hours of holiday hours worked as per

the HTFD Rules & Regulations

Volunteer Fire Fighters’ Dependents Fund Board:           

Elect the following board members for 2019:

Bill Welsh as Chairman                   

Mike Freeman as Secretary                    Dr. Freeman        Mr. DeFelice    3 yes votes

Firefighter Robert Wall

Firefighter Alexander Owens

Rodger Southward as elected member

Zoning Commission Meetings—No Change            Mr. DeFelice        Dr. Freeman    3 yes votes

2nd Monday of each Quarter at 6pm

Zoning Appeals Board Meetings – No Change        Mr. DeFelice        Mr. Welsh    3 yes votes

2nd Monday of each Quarter at 7pm

Zoning Commission Compensation – No Change        Dr. Freeman        Mr. DeFelice    3 yes votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

Zoning Appeals Board Compensation – No Change        Dr. Freeman        Mr. DeFelice    3 yes votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

Zoning Inspector: Dale Hoover @ $800.00/month        Mr. DeFelice        Mr. Welsh    3 yes votes

Appointment of Lisa Darnell to the Zoning             Mr. DeFelice        Mr. Welsh    3 yes votes

Commission for the 2019-2023 term.

Appointment of Leah Black to the Zoning             Mr. DeFelice        Mr. Welsh    3 yes votes

Appeals Board for the 2019-2023 term.

Cemetery Sexton: John Horsley @ $300.00/week        Dr. Freeman        Mr. Welsh    3 yes votes

Road/Cemetery Superintendent Kevin Hulse           

@ $21.00/hour with hours over 40 hours per week        Mr. DeFelice        Dr. Freeman    3 yes votes

to be paid as overtime at 1.5 times per hour.

Road/Cemetery Superintendent will receive

sick leave and vacation pay as stated in the             Mr. DeFelice        Mr. Welsh    3 yes votes

Harrison Township Employee Handbook.

Part Time Cemetery Pay @  $10./hour – $15./hour        Mr. Welsh        Mr. DeFelice    3 yes votes   

Part Time Road Pay @  $10./hour – 15./hour            Mr. Welsh        Mr. DeFelice    3 yes votes       

Part Time Snow Plow Pay @  $20./hour            Mr. Welsh        Mr. DeFelice    3 yes votes

ZONING FEES FOR

HARRISON TOWNSHIP

PICKAWAY COUNTY, OHIO

 As of September 1, 2018

Zoning Certificate for Building Structures………. $0.15/Sq Ft

on Residential Zoned Property, with a minimum of $25.00.

 Zoning Certificate for Building Structures……….. $0.20/Sq Ft

on Non-Residential Zoned Property with a minimum of $50.00.

(A one percent (1%) penalty will be assessed on the amount of the Zoning Certificate fee if not obtained and paid within thirty (30) days of receiving the building permit. An additional one percent (1%) penalty of the total amount owed will be assessed every thirty (30) days thereafter.)

Driveway Permit…………………………………….. $50.00

Zoning Certificate for Lakes or Ponds…………….. $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

Zoning Amendment Application…………………… $450.00

 Application for Variance…………………………… $450.00

Sign Permit:                  Size           Fee

0-15 Sq Ft     $50.00

16-30 Sq Ft     $125.00

Over 30 Sq Ft     $300.00

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

                                         Mr. DeFelice        Mr. Welsh    3 yes votes

 

Harrison Township Cemetery Fees as of April 5, 2016

 

      Resident* of Harrison Township            Non-Resident

Cemetery Plot                $600.00            $850.00

BURIALS:  No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

Standard Burial:

Monday-Friday before 2pm        $450.00            $650.00

Monday-Friday after 2pm        $550.00            $750.00

Saturday before 2pm            $550.00            $750.00

Saturday after 2pm            $650.00            $850.00

Infant Burial:       

Monday-Friday before 2pm        $250.00            $400.00

Monday-Friday after 2pm        $350.00            $500.00

Saturday before 2pm            $350.00            $500.00

Cremation Burial No Vault:

Monday-Friday before 2pm        $100.00            $250.00

Monday-Friday after 2pm        $200.00            $350.00

Saturday before 2pm            $200.00            $350.00

Cremation Burial With Vault:

Monday-Friday before 2pm        $250.00            $400.00

Monday-Friday after 2pm        $350.00            $500.00

Saturday before 2pm            $350.00            $500.00

*”Resident” applies to the purchaser of the gravesite and/or burial.

Fee for a Duplicate Deed:    $30.00

Fee for a Transfer of Deed    $30.00

Disinterment:    Burial: $1500.00    Cremation: $750.00

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty.  This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

Dr. Freeman    Mr. Welsh    3 yes votes

 

 

APPOINTMENT OF CHAIRMAN & VICE-CHAIRMAN FOR 2019:

 RESOLUTION 19-02

A RESOLUTION TO APPOINT TRUSTEE MICHAEL FREEMAN AS THE CHAIRMAN OF THE TRUSTEE BOARD FOR 2019.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-02.

RESOLUTION 19-03

A RESOLUTION TO APPOINT TRUSTEE BILL WELSH AS THE VICE-CHAIRMAN OF THE TRUSTEE BOARD FOR 2019.  Mr. DeFelice moved and Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R19-03.

HEARING OF VISITORS: 

      1. Andrew Starcher said he drove over a pot-hole on Duvall Road between Ashville Pike and Lockbourne Eastern Road in December and it damaged the rims on his car.  He had pictures of the pot-hole and receipts and asked the Trustees to pay for his repairs.  Dr. Freeman asked him to come to the next meeting, so the Trustees could each go to the site, discuss the issue and make a decision.
      2. The Firefighters were present to observe the meeting.

 ZONING INSPECTOR: 

      1. Nothing to report.  The Appeals Board has a hearing scheduled Monday, January 14th for Greenlawn.

ROAD/CEMETERY SUPERINTENDENT:

      1. Kevin requested to use his Martin Luther King Holiday on January 11, 2019.  Mr. DeFelice moved and Dr. Freeman seconded the motion and the Trustees voted with three affirmative votes to approve.
      2. Kevin told Mr. DeFelice he was unaware that he would lose accrued vacation at the end of the year.  It is stated in the Employee handbook and each payroll notice shows the accrued and used vacation, so Mr. Welsh moved and Mr. DeFelice seconded a motion that the handbook be adhered to and all vacation hours over the forty hours carry-over permitted will be forfeited.  The Trustees voted with three affirmative votes to approve the motion.
      3. Darryl had three estimates for installing a garage door and the Trustees chose to have D&K Overhead Doors install one door with side-mount opener and remote for $520.00.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve the motion. 
      4. Darryl listed some long range goals for needed equipment for roads and cemetery.
      5. The backhoe forks broke.  A new set of forks is $162.34.  Mr. DeFelice moved to buy a set of forks for the backhoe not to exceed $200.00.  Mr. Welsh seconded and the Trustees voted with three yes votes.
      6. Darryl made a sign to post in several areas stating that shepherd hooks are not allowed in the cemetery.  Mr. DeFelice moved to approve these signs and Mr. Welsh seconded.  The Trustees voted with three affirmative votes to approve the motion.
      7. Darryl had an estimate for a 16x16x10 Vertical Roof Carport for $2345.00.  Mr. DeFelice wants to check additional places to compare prices for Carports.
      8. The catch basin at the corner of Hoover and Saint Paul Road can be replaced for approximately $2500. or repaired by Digger McCray for $1000.00.  Mr. DeFelice approved the repair for $1000.00.  Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
      9. Digger McCray will take out the catch basin at Hoover and SR 752 and fill it with rock for $400.00.  Mr. DeFelice moved to approve removing this catch basin and fill the area with rock for $400.00 and Mr. Welsh seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
      10. Darryl asked about a new roof for the road mower for $941.70.  The Trustees said they would discuss this after getting a shelter to park the mower.
      11. Dr. Freeman made a motion to keep all of the inventory for roads and cemetery in the computer at the cemetery where it can be updated as needed.  Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
      12. Mr. DeFelice had a list of road repairs to submit for estimates to the County Engineer’s Resurfacing program. 

FIRE CHIEF’S REPORT:

      1. The department is receiving applications for full-time and part-time firefighters.  The deadline for all applications is January 11, 2019.
      2. Matt Scholl has resigned as a full-time firefighter and would like to remain a reserve firefighter.  Mr. Welsh moved to retain Matt Scholl as a reserve firefighter and Dr. Freeman seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
      3. Mr. DeFelice will attend the Safety Council Meeting with the Chief in March.
      4. All-Do-Weld has asked for their final check.  Mr. DeFelice will meet with them at the Fire Station.

OTHER BUSINESS:

      1. The Fiscal Officer reminded the Trustees that they need to take the Sunshine Law Class this year.
      2. Darryl Ward asked if he could have John Horsley train him how to sell the cemetery lots.  The Trustees approved this and Dr. Freeman will speak to John.

RESOLUTION 19-04

A RESOLUTION TO HIRE LINDSAY MAYSE AS THE ASSISTANT FISCAL OFFICER FOR $20.00 PER HOUR UP TO 60 HOURS PER MONTH FOR A TERM STARTING JANUARY 8, 2019 THROUGH DECEMBER 31, 2019.  Dr. Freeman moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R19-04.

ACTION ON MINUTES:

December 18, 2018 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 18, 2018 and the Trustees voted with three affirmative votes to approve the motion. 

December 27, 2018 Special Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 27, 2018 and the Trustees voted with three affirmative votes to approve the motion.

 December 31, 2018 Special Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 31, 2018 and the Trustees voted with three affirmative votes to approve the motion.

FISCAL OFFICER’S REPORT:

RESOLUTION 19-05

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-05.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the January 8, 2019 Board of Trustee Meeting.  All were in favor and the meeting adjourned at 9:00pm.