January 7, 2014

HARRISON TOWNSHIP TRUSTEES MEETING

January 7, 2014

REGULAR MEETING CALL TO ORDER:

Chairman Keith Peters called the Regular Trustee Meeting of January 7, 2014 to order at 7:00pm.  Attending were Trustee Doug Clark, Trustee Paul Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road/Cemetery Superintendent Kevin Hulse.  Craig Stevenson from Harral and Stevenson was also present. 

 RESOLUTION 2014-01  ORGANIZATIONAL MATTERS FOR 2014

MOTION                                                  MADE BY   SECONDED BY     VOTE

Elect Trustee Welsh as Chairman for 2014.                               Clark                Peters               3 yes votes      

Elect Trustee Keith Peters as Vice-Chairman 2014                   Clark                Welsh               3 yes votes

Trustee Meetings—No Change

1st and 3rd Tuesday of each month at 7pm                                 Peters               Clark                3 yes votes

Trustees Salaries to be paid monthly at                          Peters               Clark                3 yes votes

1/12 of annual salary per month with all

to be paid from the General Fund.

 

Assignment of Department Supervisors                         Peters               Welsh               3 yes votes

Fire:  Welsh

Roads:  Peters

Cemetery:  Clark

Zoning:  Peters

Approve Permanent Appropriations (attached)              Clark                Peters               3 yes votes

for the 2014 Budget.

Adoption of the Premium Reduction Plan to qualify as a             Peters               Welsh               3 yes votes

“cafeteria plan” as described under Section 125 of the IRS Code.

Benefits received by eligible employees electing to participate

in the plan shall be eligible for exclusion from the employee’s

income for federal tax purposes.

Pay Sec 125 “Cash-in-Lieu” of Medical Insurance                    Peters               Welsh               3 yes votes

Payment to Township Employees eligible for Health Insurance,

but not registered in the Medical Health Care Plan for 2014

at 25% of the actual cost of the employee’s portion only

with a maximum of $2000.00 per employee.  This will be

paid as an annual payment at the end of the year.

Approve the Fiscal Officer holding checks for deposit for          Welsh               Peters               3 yes votes

up to three days if the total is less than $1000.00.

Establish an amount of $260,000.00 for Super Blanket  Peters               Welsh               3 yes votes

Certificates prepared by the Fiscal Officer

Authorize participation in the State of Ohio                                Welsh               Peters               3 yes votes      

Cooperative Purchasing Program

Approve the payment of up to $40.00 per month for     Clark                Welsh               3 yes votes

cellular service for each Trustee, Fiscal Officer, Fire

Chief, Zoning Inspector, Road Superintendent and

Cemetery Sexton.

Adopt annual internet sale resolution to sell unneeded,   Welsh               Clark                3 yes votes

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”.

Fire Chief Salary – No Change                                     Welsh               Peters               3 yes votes

Part Time Firefighters  — No Change                                        Welsh               Peters               3 yes votes

Basic:  $10./hour

Intermediate:  $11./hour

Medic:  $12./hour

Volunteer Fire Fighters’ Dependents Fund Board:                     Approved at the December 3, 2013 meeting

Elect the following board members for 2014:

Keith E Peters as Chairman

Paul E Welsh, Jr as Secretary

Firefighter Andrea Osborne

Firefighter Shawn Davidson

Rodger Southward as elected member

Zoning Commission Meetings—No Change                              Peters               Welsh               3 yes votes                  

2nd Monday of each Quarter at 8pm

Zoning Appeals Board Meetings – No Change              Welsh               Clark                3 yes votes

2nd Monday of each Quarter at 7pm

Zoning Commission Compensation – No Change                      Peters               Clark                3 yes votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

Zoning Appeals Board Compensation – No Change                  Welsh               Peters               3 yes votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

Zoning Inspector: Joe DeFelice @ $850.00/month                    Welsh               Peters               3 yes votes

Zoning Fees:                                                                             Peters               Welsh               3 yes votes

Zoning Certificate for Building Structures:  $.10/Sq Ft

Zoning Certificate for Lakes or Ponds:  $200.00

Driveway Permit:   $25.00

Zoning Amendment Application:  $250.00

Application for Variance:  $250.00

ADD:  Review of Development Plan:  $250.00

Sign Permit:      0-15 Sq Ft:  $50.00

                                    16-30 Sq Ft:  $125.00

                                    Over 30 Sq Ft:  $300.00

Multiple Signs in one location:  $50.00 each

(Sign permit fee shall be doubled if the construction

or alteration is started prior to permit application.)

Cemetery Sexton: John Horsley                                                Welsh               Clark                3 yes votes

@ $300./week

Road/Cemetery Superintendent Kevin Hulse                             Clark                Peters               3 yes votes

@ $19.23/hour.

Hours over 80 hours per pay period will be added

to Comp Time at 1.5 times per hour

Road/Cemetery Superintendent unused vacation                        Welsh               Peters               3 yes votes

hours will be added to comp time at end of year

and all comp hours in excess of 120 hours will be

paid at end of year.

Part Time Cemetery Pay @ $12./hour                          Peters               Welsh               3 yes votes

            Chad Noggle,   Dan Heeter, Zach Hall

Part Time Road Pay @ $15./hour                                             Peters               Welsh               3 yes votes

            Chad Noggle,   Dan Heeter, Zach Hall

Part Time Snow Plow Pay @ $20./hour                                    Clark                Welsh               3 yes votes

            Chad Noggle, Dan Heeter, Adam Peters

Cemetery Fees – No Change:                                                   Welsh               Peters               3 yes votes

                                                      Resident* of Harrison Township             Non-Resident

Cemetery Plot                                      $500.00                                   $750.00

BURIALS:  No Sunday Burials

Standard Burial:

Monday-Friday before 2pm                  $450.00                                   $550.00

Monday-Friday after 2pm                     $550.00                                   $650.00

Saturday before 2pm                            $550.00                                   $650.00

Saturday after 2pm                               $650.00                                   $750.00

Infant Burial:                

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

Cremation Burial No Vault:

Monday-Friday before 2pm                  $100.00                                   $200.00

Monday-Friday after 2pm                     $200.00                                   $300.00

Saturday before 2pm                            $200.00                                   $300.00

Cremation Burial With Vault:

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

*”Resident” applies to the purchaser of the gravesite and/or burial.

HEARING OF VISITORS: 

  1. Craig Stevenson from Harral and Stevenson addressed the issues regarding the Lockbourne Eastern North ditch project from Duvall Road north to the Arledge property.  Jayme Fountain, Assistant Prosecutor wants full easements from each of the fifteen property owners, so once she gets the easements drawn up it will be a matter of having each property owner sign and having their signature notarized.  Craig would like to see the project started by late March or early April.
  2. Mr. Peters asked Craig to go to the Arledge property and measure the pipe under the driveway and report back to the Trustees as to whether he finds that driveway causes a problem with water flow.

ZONING INSPECTOR: 

  1. Joe has received an application to add another building from Chris Pence which he showed to the Trustees.  The Trustees said he needs to submit a detailed development plan to the zoning appeals board.  This application does not have enough information.  Mr. Peters suggested that we waive the “Review of Development Plan” fee of $250.00, since he started the application process before the Trustees voted to add this fee.
  2. The Prosecutor’s office is currently working out an agreement with the Burdaks regarding their zoning violation.   They haven’t been able to start on the Bailey zoning violation.

ROAD/CEMETERY SUPERINTENDENT: 

  1. The “Road Closed” Sign on Ashville Pike West has been destroyed by a semi.
  2. The storm drain in front of Caravan Mobile Home Park is so backed up and full of ice that the ice is pushing out on the road.  Mr. Welsh will call them regarding this.
  3. A culvert on Duvall Road has started to collapse.  Kevin had Will from Sam’s Excavating look at it.  It’s now been filled in with rock and road patch. 
  4. The clerk asked Kevin to turn in an inventory list for roads and cemetery items by Monday, the 13th.

FIRE CHIEF’S REPORT: 

            The Fire Chief was called out for a structure fire.  The clerk read the Chief’s report. 

  1. Mr. Welsh signed the state grant application. 
  2. The Chief has received five applications for the full time positions and is looking at dates to begin the interviews.

OTHER BUSINESS:  None

ACTION ON MINUTES: 

            December 31, 2013 Regular meeting:  Mr. Peters moved and Mr. Clark seconded a motion to approve the minutes of the regular meeting of December 31, 2013 and the Trustees voted with three yes votes.  Motion carried. 

FISCAL OFFICER’S REPORT:

RESOLUTION 14-02

A RESOLUTION TO APPROVE THE PERMANENT APPROPRIATIONS (ATTACHED) FOR 2014.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R14-02.  

RESOLUTION 14-03

A RESOLUTION TO APPROVE THE SUPER BLANKET CERTIFICATES FOR 2014.  Mr. Clark moved and Mr. Peters seconded and the Trustees voted with three yes votes to approve R14-03.  The Trustees signed the Certificates.   

RESOLUTION 14-04

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Peters moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R14-04.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Peters seconded the motion to adjourn the January 7, 2014 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 7:50pm.