January 6, 2015

HARRISON TOWNSHIP TRUSTEES MEETING

January 6, 2015

  ORGANIZATIONAL MEETING CALL TO ORDER:

Chairman Paul Welsh called the Trustee Organizational Meeting of January 6, 2015 to order at 7:00pm. Attending were Trustee Doug Clark, Trustee Keith Peters, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Joe DeFelice and Road/Cemetery Superintendent Kevin Hulse.  

RESOLUTION 2015-01 ORGANIZATIONAL MATTERS FOR 2015

MOTION                                                  MADE BY   SECONDED BY   VOTE

Elect Trustee Keith Peters as Chairman for 2015                       Clark                Welsh               3 yes votes      

 

Elect Trustee Doug Clark as Vice-Chairman 2015                    Peters               Welsh               3 yes votes

 

Trustee Meetings—No Change

1st and 3rd Tuesday of each month at 7pm                                 Peters               Clark                3 yes votes

 

Trustees Salaries to be paid monthly at                          Peters               Clark                3 yes votes

1/12 of annual salary per month with all

to be paid from the General Fund.

 

Assignment of Department Supervisors                         Peters               Clark                3 yes votes

Fire: Welsh

Roads: Peters

Cemetery: Clark

Zoning: Peters

 

Approve Permanent Appropriations (attached)              Approved at the 12-31-14 Special Meeting

for the 2015 Budget.

 

Approve the Fiscal Officer holding checks for deposit for          Peters               Clark                3 yes votes

up to three days if the total is less than $1000.00.

 

Establish an amount of $250,000.00 for Super Blanket  Peters               Clark                3 yes votes

Certificates prepared by the Fiscal Officer

 

Authorize participation in the State of Ohio                                Peters               Clark                3 yes votes      

Cooperative Purchasing Program

 

Approve the payment of up to $40.00 per month for     Peters               Clark                3 yes votes

cellular service for each Trustee, Fiscal Officer, Fire

Chief, Zoning Inspector, Road Superintendent and

Cemetery Sexton.

 

Adopt annual internet sale resolution to sell unneeded,   Peters               Clark                3 yes votes

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the

sale and the final date bids will be accepted. All items

will be available for at least ten business days. All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting. All

items listed will be sold “as is”.

 

Fire Chief Salary – No Change                                     Peters               Clark                3 yes votes

 

Part Time Firefighters — No Change                                        Peters               Clark                3 yes votes

Basic: $10./hour

Medic: $12./hour

 

Volunteer Fire Fighters’ Dependent’s Fund Board:                    Peters               Clark                3 yes votes

Elect the following board members for 2014:

Keith E Peters as Chairman

Douglas E Clark as Secretary

Captain Chad Noggle

Firefighter Beau Ramey

Rodger Southward as elected member

 

Zoning Commission Meetings—No Change                              Peters               Clark                3 yes votes                  

2nd Monday of each Quarter at 8pm

 

Zoning Appeals Board Meetings – No Change              Peters               Clark                3 yes votes

2nd Monday of each Quarter at 7pm

 

Zoning Commission Compensation – No Change                      Peters               Clark                3 yes votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

 

Zoning Appeals Board Compensation – No Change                  Peters               Clark                3 yes votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

 

Zoning Inspector: Joe DeFelice @ $850.00/month                    Peters               Clark                3 yes votes

 

Zoning Fees:                                                                             Peters               Clark                3 yes votes

Zoning Certificate for Building Structures: $.10/Sq Ft

Zoning Certificate for Lakes or Ponds: $200.00

Driveway Permit:   $25.00

Zoning Amendment Application: $250.00

Application for Variance: $250.00

ADD: Review of Development Plan: $250.00

Sign Permit:     0-15 Sq Ft: $50.00

                                    16-30 Sq Ft: $125.00

                                    Over 30 Sq Ft: $300.00

Multiple Signs in one location: $50.00 each

(Sign permit fee shall be doubled if the construction

or alteration is started prior to permit application.)

 

Cemetery Sexton: John Horsley                                                Peters               Clark                3 yes votes

@ $300./week

 

Road/Cemetery Superintendent Kevin Hulse                             Peters               Clark                3 yes votes

@ $19.61/hour.

Hours over 80 hours per pay period will be added

to Comp Time at 1.5 times per hour

 

Road/Cemetery Superintendent unused vacation                        Peters               Clark                3 yes votes

hours will be added to comp time at end of year

and all comp hours in excess of 120 hours will be

paid at end of year.

 

Part Time Cemetery Pay @ $12./hour                          Peters               Clark                3 yes votes

 

Part Time Road Pay @ $15./hour                                             Peters               Clark                3 yes votes

 

Part Time Snow Plow Pay @ $20./hour                                    Peters               Clark                3 yes votes

 

Cemetery Fees – No Change:                                                   Peters               Clark                3 yes votes

                                                     Resident* of Harrison Township            Non-Resident

Cemetery Plot                                      $500.00                                   $750.00

BURIALS: No Sunday Burials

Standard Burial:

Monday-Friday before 2pm                  $450.00                                   $550.00

Monday-Friday after 2pm                     $550.00                                   $650.00

Saturday before 2pm                            $550.00                                   $650.00

Saturday after 2pm                               $650.00                                   $750.00

Infant Burial:                

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

Cremation Burial No Vault:

Monday-Friday before 2pm                  $100.00                                   $200.00

Monday-Friday after 2pm                     $200.00                                   $300.00

Saturday before 2pm                            $200.00                                   $300.00

Cremation Burial With Vault:

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

*”Resident” applies to the purchaser of the gravesite and/or burial.

Fee for duplicate Cemetery Deed          $25.00 each

Fee for transferring Cemetery Deed      $10.00 each

 

REGULAR MEETING CALL TO ORDER:

Chairman Keith Peters called the Trustee Regular Meeting of January 6, 2015 to order at 7:07pm. Attendance was same as the Organizational Meeting of January 6, 2015.

HEARING OF VISITORS: None

ZONING INSPECTOR:

  1. Duke Energy contacted Joe regarding their property at Rickenbacker. They asked if a permit was required to move dirt. Joe told them a permit was required for building, but not for moving dirt.
  2. There was some question regarding property north of Duvall Road being in the JEDD. It is part of the future JEDD. After checking with the prosecutor, he learned that houses can be built on these properties. A landowner must apply to be in the JEDD.
  3. Unlimited Concrete Solutions has submitted a conditional use application as a contractor’s yard. A hearing date has been set for February 16. There was discussion about the tree area on that property being required by the EPA. Joe is trying to get as much information as possible and the EPA report. Joe also reported that they are parking equipment on site and he told them they can’t leave equipment where it can be seen before they have approval of their application.
  4. The Dino Martin Hearing is January 12.

ROAD/CEMETERY SUPERINTENDENT:

  1. The International Snow Plow has an antifreeze leak. Big Sky will be here in the morning to repair it.
  2. We are keeping the cemetery mowers for another year. Kevin will order filters, etc. for them.
  3. The Road Mower roof is cracked and has already been patched once. It needs to be replaced. The cost is $716.00. Mr. Peters moved and Mr. Clark seconded and the Trustees approved this purchase.
  4. The 2003 Chevy bed floor has rusted through. Kevin will take it to OPI for a repair quote.
  5. Kevin will be off on January 29 and 31. The Trustees approved this time off.
  6. Scott Pritchard submitted an estimate to replace the four light fixtures (for energy savings) in the cemetery concrete block building for $1050.00. The Trustees do not want to have this done at this time.
  7. Kevin needs 20 ton of cold patch. Mr. Peters will try to locate some for him.
  8. Joey Clark is willing to drive the snow plow. He has his CDL permit and will have to be supervised.

RESOLUTION 15-02

A RESOLUTION TO HAVE JOEY CLARK DRIVE THE SNOWPLOW UNDER SUPERVISION FOR $15.00 PER HOUR. Mr. Welsh moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R15-02.

FIRE CHIEF’S REPORT:

  1. The Chief handed out his annual report with run totals and other information. (Attached)
  2. The Chief bought new recliners for the firefighter’s day room.
  3. The Chief had some architects in to look at the space problem and to offer ideas and suggestions for the living quarters at the fire station.
  4. The two new firefighters are trying to get their OP&F physicals and stress tests done, but because of the appointment times they can’t meet the January 11 hire date.

RESOLUTION 15-03

A RESOLUTION TO CHANGE THE DATE TO JANUARY 25, 2015 FOR MATTHEW SCHOLL AND TRAVIS BENJAMIN TO BEGIN FULL TIME FIREFIGHTER STATUS. Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R15-03.

OTHER BUSINESS: The Trustees discussed the new Indigent Burial Policy that was adopted at the last meeting. After some discussion it was decided not to post this policy on our website. Each Trustee and the Fiscal Officer have a copy of the policy.

ACTION ON MINUTES:

            December 16, 2014 Regular meeting: Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 16, 2014 and the Trustees voted with three yes votes. Motion carried.

            December 31, 2014 Special meeting. Mr. Clark moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 31, 2014 and the Trustees voted with three yes votes. Motion carried.

FISCAL OFFICER’S REPORT:

RESOLUTION 15-04

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP. Mr. Clark moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R15-04.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. Welsh seconded the motion to adjourn the January 6, 2015 Board of Trustee Meeting. All were in favor and the meeting was adjourned at 7:55pm.