January 5, 2016 Organizational Meeting

HARRISON TOWNSHIP TRUSTEE MEETING

January 5, 2016

ORGANIZATIONAL MEETING CALL TO ORDER:

Trustee Doug Clark called the Trustee Organizational Meeting of January 5, 2016 to order at 6:45pm.  Attending were Trustee Doug Clark, Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott,   Fire Chief Eric Edgington, Zoning Inspector Doug Czako and Road/Cemetery Superintendent Kevin Hulse.

RESOLUTION 16-01  ORGANIZATIONAL MATTERS FOR 2016:

MOTION                                                                    MADE BY:  SECONDED BY:   VOTE:

Elect Trustee Doug Clark as Chairman for 2016.                                   DeFelice           Clark                3 Yes Votes

Elect Trustee Joe DeFelice as Vice-Chairman 2016.                             Welsh               Clark                3 Yes Votes    

 

Trustee Meetings—No Change                                                 DeFelice           Welsh               3 Yes Votes

1st and 3rd Tuesday of each month at 7pm                                

 

Trustees Salaries to be paid monthly at                                      DeFelice           Welsh               3 Yes Votes

1/12 of annual salary per month with all

to be paid from the General Fund.

 

Assignment of Department Supervisors                                     DeFelice           Welsh               3 Yes Votes

Fire:  Welsh

Roads:  DeFelice

Cemetery:  Clark

Zoning:  DeFelice

 

Approve Temporary Appropriations (attached)                         Approved Dec 31, 2015 meeting

for the 2016 Budget.

 

Approve the Fiscal Officer holding checks for deposit               Welsh               DeFelice           3 Yes Votes

for up to three days if the total is less than $1000.00.

 

Establish an amount of $250,000.00 for Super Blanket              Welsh               DeFelice           3 Yes Votes

Certificates prepared by the Fiscal Officer

 

Approve the reimbursement of up to $40.00 per month for                    DeFelice           Welsh               3 Yes Votes

cellular service for each Trustee, Fiscal Officer, Fire Chief,

Zoning Inspector, Road Superintendent and Cemetery Sexton.

 

Approve the reimbursement of up to $25.00 per month for        DeFelice           Welsh               3 Yes Votes

High-Speed Internet connection for the Fiscal Officer.

 

Medical, Dental, Vision and Life Insurance will be                                 DeFelice           Welsh               3 Yes Votes

provided to elected/appointed officials at no charge. 

Spouses and qualifying children may be added to the

Medical, Dental and Vision Plans and the employee

will pay 10% of the cost of these family members. 

No reimbursement payment will be made to those not

enrolled in the Township Medical plan.

Authorize participation in the State of Ohio                                            DeFelice           Welsh               3 Yes Votes

Cooperative Purchasing Program

 

Adopt annual internet sale resolution to sell unneeded,               DeFelice           Welsh               3 Yes Votes    

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”.

 

Fire Chief Salary – No Change                                                 Welsh               DeFelice           3 Yes Votes

(See Fire Chief’s Pay & Benefits Contract)                                          

 

Part Time Firefighters  — No Change                                                    DeFelice           Welsh               3 Yes Votes    

Basic:  $10./hour

Medic:  $12./hour

 

Volunteer Fire Fighters’ Dependents Fund Board:                                 DeFelice           Welsh               3 Yes Votes    

Elect the following board members for 2015:

Trustee Bill Welsh as Chairman

Trustee Doug Clark as Secretary

Firefighter Jim Rinaldi

Firefighter Nick Irvin

Rodger Southward as elected member

 

Zoning Commission Meetings—No Change                                          DeFelice           Welsh               3 Yes Votes

2nd Monday of each Quarter at 8pm

 

Zoning Appeals Board Meetings – No Change                          DeFelice           Welsh               3 Yes Votes

2nd Monday of each Quarter at 7pm

 

Zoning Commission Compensation – No Change                                  DeFelice           Welsh               3 Yes Votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

 

Zoning Appeals Board Compensation – No Change                              DeFelice           Welsh               3 Yes Votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

 

Zoning Inspector: Doug Czako @ $600.00/month                                 DeFelice           Welsh               3 Yes Votes

 

Appointment of Ronde Cook-Brushart to the Zoning                 DeFelice           Welsh               3 Yes Votes

Commission for the 2016-2020 term.

 

Appointment of Buck Spangler to the Zoning                             DeFelice           Welsh               3 Yes Votes

Appeals Board for the 2016-2020 term.

 

Cemetery Sexton: John Horsley @ $300./week                                    Welsh               DeFelice           3 Yes Votes

 

Road/Cemetery Superintendent Kevin Hulse                                         Welsh               DeFelice           3 Yes Votes    

@ $20.20/hour with Hours over 80 hours per pay

period to be added to Comp Time at 1.5 times per hour

 

Road/Cemetery Superintendent will receive                                           Welsh               DeFelice           3 Yes Votes

4.6 hours of sick leave per pay.

 

Road/Cemetery Superintendent will receive                                           Welsh               DeFelice           3 Yes Votes

4.6 hours of vacation per pay.

 

Road/Cemetery Superintendent unused vacation                                    Welsh               DeFelice           3 Yes Votes

hours will be added to comp time at end of year

and all comp hours in excess of 120 hours will be

paid at end of year.

 

Road/Cemetery Superintendent may enroll in the township                     Welsh               DeFelice           3 Yes Votes

Medical, Dental, Vision and Life Insurance plan at a cost of

10% of the monthly premium cost of said insurance. 

Employee may enroll dependents (spouse and/or children)

in the health, dental and vision insurance and will pay 15%

of the cost of the dependent’s monthly insurance premium

plus all costs over $$15, 500.00 for 2016. 

 

No reimbursement payment will be made to those eligible                      Welsh               DeFelice           3 Yes Votes

but not enrolled in the Township Medical plan.

 

Part Time Cemetery Pay @ $12./hour                                      Welsh               DeFelice           3 Yes Votes    

 

Part Time Road Pay @ $15./hour                                                         DeFelice           Welsh               3 Yes Votes

 

Part Time Snow Plow Pay @ $20./hour                                                DeFelice           Welsh               3 Yes Votes

 

Zoning Fees:  No Change                                                                     DeFelice           Welsh               3 Yes Votes                                                    

Zoning Certificate for Building Structures:  $.10/Sq Ft

 

Zoning Certificate for Lakes or Ponds:  $200.00

 

Driveway Permit:   $25.00

 

Zoning Amendment Application:  $250.00

 

Application for Variance:  $250.00

 

Sign Permit:      0-15 Sq Ft:  $50.00

                                    16-30 Sq Ft:  $125.00

                                    Over 30 Sq Ft:  $300.00

Multiple Signs in one location:  $50.00 each

(Sign permit fee shall be doubled if the construction

or alteration is started prior to permit application.)

 

 

Cemetery Fees – No Change:                                                               DeFelice           Welsh               3 Yes Votes

                                                      Resident* of Harrison Township             Non-Resident

Cemetery Plot                                      $500.00                                   $750.00

BURIALS:  No Sunday Burials

Standard Burial:

Monday-Friday before 2pm                  $450.00                                   $550.00

Monday-Friday after 2pm                     $550.00                                   $650.00

Saturday before 2pm                            $550.00                                   $650.00

Saturday after 2pm                               $650.00                                   $750.00

 

Infant Burial:                

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

 

Cremation Burial No Vault:

Monday-Friday before 2pm                  $100.00                                   $200.00

Monday-Friday after 2pm                     $200.00                                   $300.00

Saturday before 2pm                            $200.00                                   $300.00

 

Cremation Burial With Vault:

Monday-Friday before 2pm                  $250.00                                   $350.00

Monday-Friday after 2pm                     $350.00                                   $450.00

Saturday before 2pm                            $350.00                                   $450.00

 

*”Resident” applies to the purchaser of the gravesite and/or burial.

 

Fee for duplicate Cemetery Deed                      $25.00 each

Fee for transferring a Cemetery Deed                $10.00 each 

 

 

ADJOURNMENT:

With no further comments and all organizational matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the Organizational Meeting of January 5, 2016.  All were in favor and the meeting was adjourned at 6:58pm.

 

 

________________________                                    _________________________

Fiscal Officer                                                                Chairman