January 3, 2017 Org Mtg

HARRISON TOWNSHIP TRUSTEE MEETING

January 3, 2017

ORGANIZATIONAL MEETING CALL TO ORDER:

Trustee Doug Clark called the Trustee Organizational Meeting of January 3, 2017 to order at 7:00pm.  Attending were Trustee Doug Clark, Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott,   Fire Chief Eric Edgington, Zoning Inspector Doug Czako and Resident Penelope Shires.

RESOLUTION 17-01  ORGANIZATIONAL MATTERS FOR 2017:

MOTION                                                                                                      MADE BY:   SECONDED BY:     VOTE:

Elect Trustee Bill Welsh as Chairman for 2017.                                     DeFelice           Clark                3 Yes Votes

Elect Trustee Joe DeFelice as Vice-Chairman 2017.                             Clark                Welsh               3 Yes Votes    

Trustee Meetings—No Change                                                                  DeFelice           Clark                3 Yes Votes

1st and 3rd Tuesday of each month at 7pm                                

 

Trustees Salaries to be paid monthly at                                                DeFelice           Clark                3 Yes Votes

1/12 of annual salary per month with all

to be paid from the General Fund.

 

Assignment of Department Supervisors                                               DeFelice           Clark                3 Yes Votes

Fire:  Welsh

Roads:  DeFelice

Cemetery:  Clark

Zoning:  DeFelice

 

Approve Temporary Appropriations (attached)                               Approved Dec 30, 2016 meeting

for the 2017 Budget.

 

Approve the Fiscal Officer holding checks for deposit                    DeFelice           Clark                3 Yes Votes

for up to three days if the total is less than $1000.00.

 

Establish an amount of $250,000.00 for Super Blanket               Clark                DeFelice           3 Yes Votes

Certificates prepared by the Fiscal Officer

 

Approve the reimbursement of up to $40.00 per month for         Clark                DeFelice           3 Yes Votes

cellular service for each Trustee, Fiscal Officer, Fire Chief,

Zoning Inspector, Road Superintendent and Cemetery Sexton.

 

Approve the reimbursement of up to $25.00 per month for        DeFelice           Clark                3 Yes Votes

High-Speed Internet connection for the Fiscal Officer.

 

Medical, Dental, Vision and Life Insurance will be                         DeFelice           Clark                3 Yes Votes

provided to elected/appointed officials at no charge. 

Spouses and qualifying children may be added to the

Medical, Dental and Vision Plans and the employee

will pay 10% of the cost of these family members. 

No reimbursement payment will be made to those not

enrolled in the Township Medical plan.

 

Authorize participation in the State of Ohio                                    Clark                DeFelice           3 Yes Votes

Cooperative Purchasing Program

 

Adopt annual internet sale resolution to sell unneeded,               DeFelice           Clark                3 Yes Votes    

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”.

 

Fire Chief Salary – No Change                                                        Clark                DeFelice           3 Yes Votes

(See Fire Chief’s Pay & Benefits Contract)                                          

 

Part Time Firefighters  — No Change                                            Clark                DeFelice           3 Yes Votes    

Basic:  $10./hour

Medic:  $12./hour

 

Volunteer Fire Fighters’ Dependents Fund Board:                    Clark                DeFelice           3 Yes Votes    

Elect the following board members for 2015:

Trustee Bill Welsh as Chairman

Trustee Doug Clark as Secretary

Firefighter Matthew Scholl

Firefighter Jeremiah Withers

Rodger Southward as elected member

 

Zoning Commission Meetings—No Change                                  DeFelice           Clark                3 Yes Votes

2nd Monday of each Quarter at 8pm

 

Zoning Appeals Board Meetings – No Change                            DeFelice           Clark                3 Yes Votes

2nd Monday of each Quarter at 7pm

 

Zoning Commission Compensation – No Change                      DeFelice           Clark                3 Yes Votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

 

Zoning Appeals Board Compensation – No Change                  DeFelice           Clark                3 Yes Votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

 

Zoning Inspector: Doug Czako @ $600.00/month                    DeFelice           Clark                3 Yes Votes

 

Appointment of Matt Rayburn to the Zoning                              DeFelice           Clark                3 Yes Votes

Commission for the 2017-2021 term.

 

Appointment of Frank Miles to the Zoning                                  DeFelice           Clark                3 Yes Votes

Appeals Board for the 2017-2021 term.

 

Cemetery Sexton: John Horsley @ $300./week                          Clark                DeFelice           3 Yes Votes

 

Road/Cemetery Superintendent Kevin Hulse                              DeFelice           Clark                3 Yes Votes    

@ $20.20/hour with Hours over 80 hours per pay

period to be added to Comp Time at 1.5 times per hour

 

Road/Cemetery Superintendent will receive                                DeFelice           Clark                3 Yes Votes

4.6 hours of sick leave per pay.

 

Road/Cemetery Superintendent will receive                               DeFelice           Clark                3 Yes Votes

6.15 hours of vacation per pay.

 

Road/Cemetery Superintendent unused vacation                      DeFelice           Clark                3 Yes Votes

hours will be added to comp time at end of year

and all comp hours in excess of 120 hours will be

paid at end of year.

 

Road/Cemetery Superintendent may enroll in the township     DeFelice           Clark                3 Yes Votes

Medical, Dental, Vision and Life Insurance plan at a cost of

10% of the monthly premium cost of said insurance. 

Employee may enroll dependents (spouse and/or children)

in the health, dental and vision insurance and will pay 15%

of the cost of the dependent’s monthly insurance premium

plus all costs over $16,000.00 for 2017. 

 

No reimbursement payment will be made to those eligible            Clark                DeFelice           3 Yes Votes

but not enrolled in the Township Medical plan.

 

Part Time Cemetery Pay @ $12./hour                                               Clark                DeFelice           3 Yes Votes    

Part Time Road Pay @ $15./hour                                                       DeFelice           Clark                3 Yes Votes

Part Time Snow Plow Pay @ $20./hour                                            DeFelice           Clark                3 Yes Votes

 

Zoning Fees:  No Change                                                                      DeFelice           Clark                3 Yes Votes                                                    

Zoning Fees As of January 19, 2016

Zoning Certificate for Building Structures……….  $0.15/Sq Ft    

on Residential Zoned Property

Zoning Certificate for Building Structures……….. $0.20/Sq Ft    

on Non-Residential Zoned Property

Driveway Permit……………………………………..          $50.00

Zoning Certificate for Lakes or Ponds……………..           $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

Zoning Amendment Application……………………            $450.00

Application for Variance……………………………            $450.00

Sign Permit:                                Size                             Fee

                                                0-15 Sq Ft                     $50.00

                                                16-30 Sq Ft                 $125.00

                                                Over 30 Sq Ft             $300.00

                                   

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

 

Cemetery Fees: No Change                                                                  Clark                DeFelice           3 Yes Votes

 

Harrison Township Cemetery Fees as of April 5, 2016

 

                                          Resident* of Harrison Township                 Non-Resident

 

Cemetery Plot                                       $600.00                                         $850.00

 

BURIALS:  No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

 

Standard Burial:

Monday-Friday before 2pm                  $450.00                         $650.00

Monday-Friday after 2pm                     $550.00                         $750.00

Saturday before 2pm                              $550.00                         $750.00

Saturday after 2pm                                 $650.00                         $850.00

 

Infant Burial:                 

Monday-Friday before 2pm                  $250.00                         $400.00

Monday-Friday after 2pm                     $350.00                         $500.00

Saturday before 2pm                              $350.00                         $500.00

 

Cremation Burial No Vault:

Monday-Friday before 2pm                   $100.00                         $250.00

Monday-Friday after 2pm                      $200.00                         $350.00

Saturday before 2pm                              $200.00                         $350.00

 

Cremation Burial With Vault:

Monday-Friday before 2pm                   $250.00                         $400.00

Monday-Friday after 2pm                      $350.00                         $500.00

Saturday before 2pm                               $350.00                         $500.00

 

*”Resident” applies to the purchaser of the gravesite and/or burial.

 

Fee for a Duplicate Deed:           $30.00

Fee for a Transfer of Deed           $30.00

 

Disinterment:     Burial: $1500.00 Cremation: $750.00

 

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

 

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty.  This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

ADJOURNMENT:

With no further comments and all organizational matters attended to, Mr. DeFelice moved and Mr. Clark seconded the motion to adjourn the Organizational Meeting of January 3, 2017.  All were in favor and the meeting was adjourned at 7:08pm.