January 2, 2018

HARRISON TOWNSHIP TRUSTEE MEETING

January 2, 2018

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of January 2, 2018 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Bill Welsh, Trustee Joe DeFelice, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.  Also in attendance were residents Michael J Freeman, DDS and Darryl Ward.  Heidi White from the Kingston National Bank arrived shortly after the meeting began.

RESOLUTION 2018-01

A RESOLUTION TO ELECT TRUSTEE R JOSEPH DEFELICE AS CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2018.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with two yes votes to approve R18-01.

RESOLUTION 18-02

A RESOLUTION TO APPOINT DR MICHAEL J FREEMAN, DDS AS A TRUSTEE OF HARRISON TOWNSHIP FOR THE TWO-YEAR TERM JANUARY 2, 2018 THROUGH DECEMBER 31, 2019.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with two yes votes to approve R18-02.

Fiscal Officer MaryAnn Elliott, administered the Oath of Office to Dr. Michael J Freeman, DDS for his term as Trustee from January 2, 2018 through December 31, 2019.

RESOLUTION 18-03

A RESOLUTION TO ELECT TRUSTEE MICHAEL J FREEMAN AS VICE-CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2018.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R18-03.

RESOLUTION 18-04  ORGANIZATIONAL MATTERS FOR 2018:

MOTION                                                                   MADE BY:  SECONDED BY:   VOTE:

Trustee Meetings—No Change                                 Welsh        DeFelice         3 Yes Votes

1st and 3rd Tuesday of each month at 7pm           

 

Trustees Salaries to be paid monthly at                 Welsh        DeFelice    3 Yes Votes

1/12 of annual salary per month with all

to be paid from the General Fund.

 

Assignment of Department Supervisors                DeFelice    Welsh        3 Yes Votes

Fire:  Welsh

Roads:  DeFelice

Cemetery:  Freeman

Zoning:  DeFelice

 

Approve Temporary Appropriations (attached)            Approved Dec 30, 2017 meeting

for the 2018 Budget.

 

Approve the Fiscal Officer holding checks for deposit          DeFelice    Welsh        3 Yes Votes

for up to three days if the total is less than $1000.00.

 

Establish an amount of $250,000.00 for Super Blanket          Welsh        DeFelice    3 Yes Votes

Certificates prepared by the Fiscal Officer

 

Approve the reimbursement of up to $40.00 per month for           DeFelice     Welsh        3 Yes Votes

cellular service for each Trustee, Fiscal Officer, Fire Chief,

Zoning Inspector and Road Superintendent.

 

Approve the reimbursement of up to $30.00 per month for        DeFelice    Welsh        3 Yes Votes

High-Speed Internet connection for the Fiscal Officer.

 

No person aged 65 years or older will be eligible for the         DeFelice    Welsh        3 Yes Votes

Township Medical Insurance, but may enroll self, spouse

and qualifying children in the vision and dental plans and

pay 10% of the cost of those plans. 

 

No reimbursement payment will be made to those not enrolled     DeFelice    Welsh        3 Yes Votes

in the Township Medical plan.

 

Elected/Appointed officials and Full-Time employees younger    DeFelice    Welsh        3 Yes Votes

than 65 years of age may enroll in the Medical, Dental and Vision

Insurance Plans and may enroll spouses and qualifying children. 

The official/employee will pay 10% of the cost of this insurance

plus all costs over the maximum annual amount of $30,000.00 per

employee (for employee and family.) 

 

The official’s/employee’s portion of the insurance may be         DeFelice    Welsh        3 Yes Votes

withheld “pre-tax.”   

 

Life insurance in the amount of $50,000.00 will be provided to     DeFelice    Welsh        3 Yes Votes

elected/appointed officials and full-time employees and paid by

the Township.  This insurance amount is reduced at age 65, 70 & 75.

 

Disability Insurance will be provided to each Full-Time         DeFelice    Welsh        3 Yes Votes

employee and paid by the Township.

 

All benefits will be provided upon appointment/hiring and will    DeFelice    Welsh        3 Yes Votes

take effect on the thirty-first (31) day of employment.   

 

Authorize participation in the State of Ohio                DeFelice    Welsh        3 Yes Votes   

Cooperative Purchasing Program

 

Adopt annual internet sale resolution to sell unneeded,        DeFelice    Welsh        3 Yes Votes   

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”

 

Fire Chief Salary – No Change                    DeFelice    Welsh        3 Yes Votes

(See Fire Chief’s Pay & Benefits Contract)               

 

Part-Time Firefighters:                        Welsh        DeFelice    3 Yes Votes

Basic:    $12.00/hour (Effective 2/4/2018)

Medic:    $14.00/hour (Effective 2/4/2018)

 

Part-Time firefighters will be paid time and a half            Welsh        DeFelice    3 Yes Votes

for up to 12 hours of holiday hours worked as per

the HTFD Rules & Regulations

 

Volunteer Fire Fighters’ Dependents Fund Board:            DeFelice    Welsh        3 Yes Votes   

Elect the following board members for 2018:

Joe DeFelice as Chairman

Bill Welsh as Secretary

Firefighter Beau Ramey

Firefighter Lacey Perigo

Rodger Southward as elected member

 

Zoning Commission Meetings—No Change                DeFelice    Welsh        3 Yes Votes   

2nd Monday of each Quarter at 6pm

 

Zoning Appeals Board Meetings – No Change            DeFelice    Welsh        3 Yes Votes

2nd Monday of each Quarter at 7pm

 

Zoning Commission Compensation – No Change            DeFelice    Welsh        3 Yes Votes

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended

 

Zoning Appeals Board Compensation – No Change            DeFelice    Welsh        3 Yes Votes

Secretary: $80./meeting Members: $60./meeting

for each meeting attended

 

Zoning Inspector: Dale Hoover @ $700.00/month            DeFelice    Welsh        3 Yes Votes

 

Appointment of Ryan Thompson to the Zoning             DeFelice    Welsh        3 Yes Votes

Commission for the 2018-2022 term.

 

Appointment of Kenny Cookson to the Zoning             DeFelice    Welsh        3 Yes Votes

Appeals Board for the 2018-2022 term.

 

Cemetery Sexton: John Horsley @ $300.00/week            DeFelice    Welsh        3 Yes Votes

 

Road/Cemetery Superintendent Kevin Hulse                DeFelice    Welsh        3 Yes Votes

@ $21.00/hour with hours over 40 hours per week

to be paid as overtime at 1.5 times per hour.

 

Road/Cemetery Superintendent will receive                DeFelice    Welsh        3 Yes Votes

sick leave and vacation pay as stated in the

Harrison Township Employee Handbook.

 

Part Time Cemetery Pay @  $10.00/hour                Welsh        DeFelice    3 Yes Votes

Part Time Road Pay @  $10.00/hour                    Welsh        DeFelice    3 Yes Votes

Part Time Snow Plow Pay @  $20.00/hour                Welsh        DeFelice    3 Yes Votes

 

ZONING FEES FOR HARRISON TOWNSHIP, PICKAWAY COUNTY, OHIO

As of June 20, 2017

Zoning Certificate for Building Structures……….    $0.15/Sq Ft   

on Residential Zoned Property, with a minimum of $25.00.

 

Zoning Certificate for Building Structures………..    $0.20/Sq Ft   

on Non-Residential Zoned Property with a minimum of $50.00.

 

Driveway Permit……………………………………..     $50.00

 

Zoning Certificate for Lakes or Ponds……………..    $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

Zoning Amendment Application……………………    $450.00

Application for Variance……………………………    $450.00

Sign Permit:                Size                Fee

                                    0-15 Sq Ft          $50.00

                                   16-30 Sq Ft        $125.00

                                  Over 30 Sq Ft    $300.00

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

DeFelice    Welsh        3 Yes Votes

 

Harrison Township Cemetery Fees as of April 5, 2016

 

                   Resident* of Harrison Township            Non-Resident

 

Cemetery Plot                     $600.00                               $850.00

BURIALS:  No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

 

Standard Burial:

Monday-Friday before 2pm        $450.00                   $650.00

Monday-Friday after 2pm           $550.00                   $750.00

Saturday before 2pm                    $550.00                   $750.00

Saturday after 2pm                       $650.00                   $850.00

 

Infant Burial:       

Monday-Friday before 2pm        $250.00                  $400.00

Monday-Friday after 2pm           $350.00                  $500.00

Saturday before 2pm                    $350.00                  $500.00

 

Cremation Burial No Vault:

Monday-Friday before 2pm        $100.00                 $250.00

Monday-Friday after 2pm           $200.00                 $350.00

Saturday before 2pm                    $200.00                 $350.00

 

Cremation Burial With Vault:

Monday-Friday before 2pm        $250.00                $400.00

Monday-Friday after 2pm           $350.00                $500.00

Saturday before 2pm                    $350.00                $500.00

*”Resident” applies to the purchaser of the gravesite and/or burial.

Fee for a Duplicate Deed:    $30.00

Fee for a Transfer of Deed    $30.00

Disinterment:    Burial: $1500.00    Cremation: $750.00

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty.  This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

DeFelice    Welsh        3 Yes Votes

 

 

 

 

HEARING OF VISITORS: 

  1. Heidi White, Branch Manager for Kingston Bank, explained the State of Ohio Pooled Collateral Program and presented a new Agreement for Deposit of Public Funds to be signed.  The Trustees approved the agreement and MaryAnn Elliott, Fiscal Officer signed the agreement for the Township.

ZONING INSPECTOR:  No Report

ROAD/CEMETERY SUPERINTENDENT:

  1. Kevin did not take his vacation as approved for December 26th because a funeral was scheduled for that day.  He asked to take Monday, January 8, 2018 as vacation.  The Trustees approved this time off.
  2. Digger McCray has dug three graves for the township.
  3. The GMC Snowplow is being repaired at Duke’s Garage.
  4. Darryl Ward was present to inquire about the part-time position for the cemetery, roads and snowplow.  The Trustees discussed the position and wages with Darryl.

RESOLUTION 18-05

A RESOLUTION TO HIRE DARRYL WARD TO A PART-TIME POSITION WITH THE CEMETERY AND ROADS DEPARTMENTS AT $10.00/HOUR AND DRIVING THE SNOWPLOW AT $20.00/HOUR, NOT TO EXCEED TWENTY-EIGHT (28) HOURS PER WEEK, BEGINNING JANUARY 4, 2018.    Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R18-05.

FIRE CHIEF’S REPORT:

  1. The Chief said Jon Henry wants to move from rotation to a reserve firefighter.  The Trustees approved this change of his hours.

OTHER BUSINESS:

  1. The Commissioners’ Leadership Prayer Breakfast is January 16th at 7:30am.  Dr. Freeman will attend to represent the township.   The Trustees approved the payment of the $6.00 fee from the General Fund.
  2. P3 Investor Reception in January 25th at 5:00pm.  Mr. DeFelice and Dr. Freeman will attend.
  3. Mr. DeFelice signed his bond for the current Trustee term.

ACTION ON MINUTES:

December 19, 2017 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 19, 2017 and the Trustees voted with two yes votes to approve the motion. 

December 30, 2017 Special Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the special meeting of December 30, 2017 and the Trustees voted with two yes votes to approve the motion. 

FISCAL OFFICER’S REPORT:

  1. There were no bills to approve at this meeting.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Dr. Freeman moved and Mr. Welsh seconded the motion to adjourn the January 2, 2018 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:30pm.