January 08, 2020

HARRISON TOWNSHIP TRUSTEE MEETING

January 8, 2020 

REGULAR MEETING CALL TO ORDER:

Chairman Mike Freeman called the Regular Trustee Meeting of January 8, 2020 to order with the Pledge of Allegiance at 8:00am at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Assistant Fiscal Officer Lindsay Mayse, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover, Cemetery Sexton/Superintendent Darryl Ward and Road Superintendent Jared Conner.

RESOLUTION 20-01  ORGANIZATIONAL MATTERS FOR 2020:

MOTION                       MADE BY       SECONDED BY      VOTE

Trustee Meetings –  No Change:

1st and 3rd Wednesday of each month at 8am              Mr. DeFelice    Mr. Welsh        3 yes votes       

Trustees Salaries to be paid monthly at                 

1/12 of annual salary per month with all               Mr. DeFelice    Mr. Welsh        3 yes votes

to be paid from the General Fund.

 

Assignment of Department Supervisors           

Fire:  Bill Welsh

Roads:  Joe DeFelice                          Mr. DeFelice    Mr. Welsh        3 yes votes

Cemetery:  Mike Freeman

Zoning:  Joe DeFelice

 

Approve 2020 Budget Appropriations (attached).            Approved Dec 31, 2019 meeting

 

Approve the Fiscal Officer holding checks for deposit for   

up to three days if the total is less than $1000.00.        Mr. DeFelice    Mr. Welsh        3 yes votes

 

Establish an amount of $300,000.00 for Super Blanket   

Certificates prepared by the Fiscal Officer            Mr. DeFelice    Mr. Welsh        3 yes votes

 

Approve the reimbursement of up to $40.00 per month for    

cellular service for each Trustee, Fiscal Officer, Assistant

Fiscal Officer, Fire Chief, Zoning Inspector, Road         Mr. DeFelice    Mr. Welsh        3 yes votes

Superintendent and Cemetery Sexton.

 

Approve the reimbursement of up to $30.00 per month for

High-Speed Internet connection for the Fiscal Officer.    Mr. DeFelice    Mr. Welsh        3 yes votes

 

No person aged 65 years or older will be eligible for the

Township Medical Insurance, but may enroll self, spouse

and qualifying children in the vision and dental plans

and pay 10% of the cost of those plans.             Mr. DeFelice    Mr. Welsh        3 yes votes

 

No reimbursement payment will be made to those not enrolled

in the Township Medical plan.                Mr. DeFelice    Mr. Welsh        3 yes votes

Elected/Appointed officials and Full-Time employees younger

than 65 years of age may enroll in the Medical, Dental and Vision

Insurance Plans and may enroll spouses and qualifying children. 

The official/employee will pay 10% of the cost of this insurance

plus all costs over the maximum annual amount of $30,000.00 per

employee (or employee and family.)              Mr. DeFelice    Mr. Welsh        3 yes votes

 

The official’s/employee’s portion of the insurance may

be withheld “pre-tax.”                        Mr. DeFelice    Mr. Welsh        3 yes votes

 

Life insurance in the amount of $50,000.00 will be provided to

elected/appointed officials and full-time employees and paid by

the Township.  This insurance amount is reduced at age     Mr. DeFelice    Mr. Welsh        3 yes votes

65, 70 & 75.

 

Disability Insurance will be provided to each Full-Time employee

and paid by the Township.                    Mr. DeFelice    Mr. Welsh        3 yes votes

 

All insurance benefits will be provided upon appointment/hiring

and will take effect on the thirty-first (31) day of  employment.   Mr. DeFelice    Mr. Welsh    3 yes votes

 

Authorize participation in the State of Ohio               

Cooperative Purchasing Program                 Mr. DeFelice    Mr. Welsh        3 yes votes

 

Adopt annual internet sale resolution to sell unneeded,   

obsolete or unfit property by internet auction.

All items will be listed on the Township Website stating

the description of the item, terms and conditions of the    Mr. DeFelice    Mr. Welsh        3 yes votes

sale and the final date bids will be accepted.  All items

will be available for at least ten business days.  All bids

will be accepted by the Township Fiscal Officer, PO Box 22,

Ashville, Oh 43103 by the final date and will be opened

at the next regularly scheduled Trustee meeting.  All

items listed will be sold “as is”

 

Fire Chief Salary – No Change                Mr. DeFelice    Mr. Welsh        3 yes votes

(See Fire Chief’s Pay & Benefits Contract)               

 

Part Time Firefighters:                                   

Basic:  $10./hour – $12./hour

Medic:  $12./hour – $14./hour                    Mr. DeFelice    Mr. Welsh        3 yes votes

Part Time firefighters will be paid time and a half

for up to 12 hours of holiday hours worked as per

the HTFD Rules & Regulations

 

Volunteer Fire Fighters’ Dependents Fund Board:           

Elect the following board members for 2020:

Mike Freeman as Chairman

Joe DeFelice as Secretary                    Mr. DeFelice    Mr. Welsh        3 yes votes

Firefighter Shawn Davidson

Firefighter Phillip Engler

Rodger Southward as elected member

Zoning Commission Meetings—No Change                   

2nd Monday of each Quarter at 6pm                Mr. DeFelice    Mr. Welsh        3 yes votes

 

Zoning Appeals Board Meetings – No Change       

2nd Monday of each Quarter at 7pm

 

Assistant Fiscal Officer: Lindsay Mayse            Mr. DeFelice    Mr. Welsh        3 yes votes

increase to $25./per hour as 01/19/2020

 

Zoning Commission Compensation – No Change       

Secretary: $80./meeting, Members: $60./meeting

for each meeting attended                    Mr. DeFelice    Mr. Welsh        3 yes votes

 

Zoning Appeals Board Compensation – No Change       

Secretary: $80./meeting Members: $60./meeting

for each meeting attended                    Mr. DeFelice    Mr. Welsh        3 yes votes

 

Zoning Inspector: Dale Hoover @ $800.00/month        Mr. DeFelice    Mr. Welsh        3 yes votes   

 

Appointment of Kelly Spriggs to the Zoning

Commission for the 2020-2024 term.                Mr. DeFelice    Mr. Welsh        3 yes votes

 

Appointment of Peg Egbert to the Zoning

Appeals Board for the 2020-2024 term.             Mr. DeFelice    Mr. Welsh        3 yes votes

 

Road Superintendent Jared Conner       

@ $16.50/hour with hours over 40 hours per week        Mr. DeFelice    Mr. Welsh        3 yes votes

to be paid as overtime at 1.5 times per hour.

 

Road Superintendent Jared Conner will receive

sick leave and vacation pay as stated in the             Mr. DeFelice    Mr. Welsh        3 yes votes

Harrison Township Employee Handbook.

 

Cemetery Sexton/Superintendent Darryl Ward       

@ $19.00/hour with hours over 40 hours per week        Mr. DeFelice    Mr. Welsh        3 yes votes to be paid as overtime at 1.5 times per hour.

 

Cemetery Sexton/Superintendent Darryl Ward will         Mr. DeFelice    Mr. Welsh        3 yes votes

receive sick leave and vacation pay as stated in the        

Harrison Township Employee Handbook.

 

Part Time Cemetery Pay @  $10./hour – $15./hour        Mr. DeFelice    Mr. Welsh        3 yes votes   

 

Part Time Road Pay @  $10./hour – 15./hour            Mr. DeFelice    Mr. Welsh        3 yes votes   

Part Time Snow Plow Pay @  $20./hour            Mr. DeFelice    Mr. Welsh        3 yes votes       

 

 

 

 

 

ZONING FEES FOR

HARRISON TOWNSHIP

PICKAWAY COUNTY, OHIO

 

As of September 1, 2018

 

Zoning Certificate for Building Structures………. $0.15/Sq Ft

on Residential Zoned Property, with a minimum of $25.00.

 

Zoning Certificate for Building Structures……….. $0.20/Sq Ft

on Non-Residential Zoned Property with a minimum of $50.00.

 

(A one percent (1%) penalty will be assessed on the amount of the Zoning Certificate fee if not obtained and paid within thirty (30) days of receiving the building permit. An additional one percent (1%) penalty of the total amount owed will be assessed every thirty (30) days thereafter.)

 

Driveway Permit…………………………………….. $50.00

 

Zoning Certificate for Lakes or Ponds…………….. $300.00

(If construction has been started before a certificate is issued, the fee will be doubled.)

 

Zoning Amendment Application…………………… $450.00

 

Application for Variance…………………………… $450.00

 

Sign Permit:                  Size           Fee

0-15 Sq Ft     $50.00

16-30 Sq Ft     $125.00

Over 30 Sq Ft     $300.00

 

(The fee for a sign permit shall be doubled if the construction or physical alteration for which the permit is sought was commenced prior to the application for the permit.)

Mr. DeFelice moved and Mr. Welsh seconded to approve 2020 Zoning Fees. The Trustees voted with three affirmative votes to approve the motion.

 

 

 

 

 

 

Harrison Township Cemetery Fees as of April 5, 2016

 

      Resident* of Harrison Township            Non-Resident

 

Cemetery Plot                $600.00            $850.00

 

BURIALS:  No Sunday or Holiday Burials.

There will be an additional charge of $100.00 for any funeral not completed by 3:30pm.

 

Standard Burial:

Monday-Friday before 2pm        $450.00            $650.00

Monday-Friday after 2pm        $550.00            $750.00

Saturday before 2pm            $550.00            $750.00

Saturday after 2pm            $650.00            $850.00

 

Infant Burial:       

Monday-Friday before 2pm        $250.00            $400.00

Monday-Friday after 2pm        $350.00            $500.00

Saturday before 2pm            $350.00            $500.00

 

Cremation Burial No Vault:

Monday-Friday before 2pm        $100.00            $250.00

Monday-Friday after 2pm        $200.00            $350.00

Saturday before 2pm            $200.00            $350.00

 

Cremation Burial With Vault:

Monday-Friday before 2pm        $250.00            $400.00

Monday-Friday after 2pm        $350.00            $500.00

Saturday before 2pm            $350.00            $500.00

 

*”Resident” applies to the purchaser of the gravesite and/or burial.

 

Fee for a Duplicate Deed:    $30.00

Fee for a Transfer of Deed    $30.00

 

Disinterment:    Burial: $1500.00    Cremation: $750.00

 

Foundations must be arranged through Spencer Cheek 740-983-6414 or Shawn Rawlins 740-285-1356.

 

Cemetery Lot and opening/closing fees will be waived for any Harrison Township resident who is serving as active duty military, firefighter, or law enforcement when killed in the line of duty.  This waiver will also apply to a non-resident firefighter when killed in the line of duty while working for Harrison Township Fire Department.

 

 

 

Mr. DeFelice moved and Mr. Welsh seconded to approve 2020 Cemetery Fees and Prices. The Trustees voted with three affirmative votes to approve the motion.

APPOINTMENT OF CHAIRMAN & VICE-CHAIRMAN FOR 2020:

RESOLUTION 20-02

A RESOLUTION TO APPOINT TRUSTEE BILL WELSH AS THE CHAIRMAN OF THE TRUSTEE BOARD FOR 2020. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-02.

RESOLUTION 20-03

A RESOLUTION TO APPOINT TRUSTEE JOE DEFELICE AS THE VICE-CHAIRMAN OF THE TRUSTEE BOARD FOR 2020. Mr. Welsh moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-03.

HEARING OF VISITORS:

None

ZONING INSPECTOR:

      1. Dale mentioned the Seely Trust (325 acres by Bulen Pierce and Shepherd Road) applied for a change of zoning because it is currently a proposed JEDD area. Bruce Massa would like to have field for agriculture purposes.

ROAD SUPERINTENDENT:

      1. The list for the County Wide Resurfacing Program is due by 2-14-2020.
      2. The bids for the snowplow were opened and the highest bid from Kincaid Excavating was accepted.

RESOLUTION 20-04

A RESOLUTION TO ACCEPT THE BID FROM KINCAID EXCAVATION FOR TEN THOUSAND, THREE HUNDRED AND ONE DOLLARS AND NO CENTS ($10,301.00) FOR THE PURCHASE OF THE 1993 GMC TRUCK. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-04.

      1. Jared stated that the berm on Weigand and Ashville Pike needed to be fixed.  Digger McCray will do it for a total of $2200.   Roese Bros. Paving said the charge for labor would be $2000. plus the charge for material.

RESOLUTION 20-05

A RESOLUTION TO APPROVE THE PURCHASE OF MATERIALS FROM DIGGER MCCRAY FOR TWO-THOUSAND, TWO-HUNDRED DOLLARS ($2,200.) FROM THE GAS TAX FUND. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-05.

      1. The Fiscal Officer stated that Kevin Hulse dropped of documents pertaining to weed spraying.  They were given to Jared to file.

CEMETERY SEXTON/SUPERVISOR:

      1. Columbarium pricing was discussed.

RESOLUTION 20-06

A RESOLUTION TO APPROVE THE PRICE FOR PURCHASING A COLUMBARIUM NICHE.   TOWNSHIP RESIDENTS WILL PAY $1000. FOR ONE PERSON AND $1200. FOR TWO PER NICHE.  OUT-OF-TOWNSHIP RESIDENTS WILL PAY 1300. FOR ONE PERSON AND $1500. FOR TWO PEOPLE PER NICHE.  Dr.Freeman moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-06.

RESOLUTION 20-07

A RESOLUTION STATING THAT IF A NICHE IS PURCHASED FOR ONE PERSON AND AT A LATER DATE THE FAMILY WANTS TO ADD ANOTHER PERSON TO THAT NICHE, THERE WILL BE AN ADDITIONAL CHARGE OF $500. PLUS ANY COSTS FOR CHANGING THE FACEPLATE. Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-07.

RESOLUTION 20-08

A RESOLUTION TO APPROVE THE COLUMBARIUM RULES (SEE ATTACHED).  Dr.Freeman  moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-08.

FIRE:

      1. Chief Noggle stated he needs to replace a Captain and a full-time firefighter by March 16, 2020.
      2. Chief Noggle stated that he will be hiring a minimum of 3 part-time firefighters
      3. Chief Noggle stated that M802 is scheduled to be on the new chassis by end of January 2020.

RESOLUTION 20-09

A RESOLUTION TO APPROVE THE CHANGE OF RULES AND REGULATIONS 2.2-6 TO STATE THAT PART-TIME F IREFIGHTERS’ UNIFORMS WILL BE REPLACED AS NEEDED AND DETERMINED BY THE FIRE CHIEF.  THE PART-TIME FIREFIGHTERS WILL NO LONGER RECEIVE A UNIFORM ALLOWANCE CHECK.   Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-09.

RESOLUTION 20-10

A RESOLUTION TO ALLOW CHIEF NOGGLE TO MAKE THE DECISION WHEN ACCEPTING A TWO-WEEK NOTICE OF TERMINATION FROM AN EMPLOYEE, TO TERMINATE IMMEDIATELY IF THAT IS BETTER FOR THE DEPARTMENT..  Mr. Welsh moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-10

OTHER BUSINESS:

      1. Fiscal Officer MaryAnn Elliott mentioned the Pickaway County Leadership Breakfast on 1-21-2020

RESOLUTION 20-11

A RESOLUTION TO REMOVE THE LAST PARAGRAPH OF 4.1 IN THE EMPLOYEE HANDBOOK THAT STATES HOLIDAYS WILL NOT BE PAID FOR THE FIRST SIX MONTHS OF EMPLOYMENT.  Mr. DeFelice moved, Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R20-11

ACTION ON MINUTES:

December 18, 2019 Regular Meeting: Mr. DeFelice moved and Dr. Freeman seconded a motion to approve the minutes of the regular meeting of December 18, 2019 and the Trustees voted with three affirmative votes to approve the motion.

December 31, 2019 Special Meeting: Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of December 31, 2019 and the Trustees voted with two affirmative votes to approve the motion.  Dr. Freeman did not vote as he was absent from the December 31st meeting. 

FISCAL OFFICER’S REPORT:

RESOLUTION 20-12

A RESOLUTION TO APPROVE AND SIGN THE 2020 PURCHASE ORDERS.  Dr. Freeman moved, Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-12.

RESOLUTION 20-13

A RESOLUTION TO APPROVE THE REALLOCATION OF $300 FROM THE GENERAL FUND, OTHER EXPENSES ACCOUNT TO THE GENERAL FUND, TRAVEL/MEETING ACCOUNT.  Mr. DeFelice moved, Dr. Freeman seconded and the Trustees voted with three affirmative votes to approve R20-13.

RESOLUTION 20-14

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Dr. Freeman moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R20-14. 

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Dr. Freeman seconded the motion to adjourn the January 8, 2019 Board of Trustees Meeting.  All were in favor and the meeting adjourned at 9:21am.