February 7, 2017

HARRISON TOWNSHIP TRUSTEE MEETING

February 7, 2017

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of February 7, 2017 to order at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Doug Clark, Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Doug Czako and Road/Cemetery Superintendent Kevin Hulse.  Residents Kerry Armbrester and Dan Matteson were present.  Captain Chad Noggle and Firefighters Beau Ramey and Anthony Stevens were also present.

HEARING OF VISITORS:

  1. Mr. Armbrester and Mr. Matteson said they had come to observe the meeting.
  2. Firefighter Beau Ramey asked the Trustees when they wanted to begin the meetings with the Firefighter’s Union regarding the new contract. The first meeting will be Wednesday, March 15th at 7pm at the fire station.

ZONING INSPECTOR: 

  1. Doug received his first Right-of-Way permit from Charter Communication.
  2. Doug brought up the NorthPoint hearing on January 30. Mr. DeFelice explained again that according to our legal counsel, the determination as to whether NorthPoint has met the requirements for the zoning variance is up to the zoning inspector.  Mr. DeFelice asked if Doug had made a decision on the matter and he has not.  After some discussion, Mr. DeFelice asked him when he would have his decision and he stated that he would have it by Friday, February 10. Mr. DeFelice noted that the decision should be made sooner than Friday.
  3. The public hearing on Monday, February 6 for Columbus Bituminous Concrete Company will be continued on March 6, 2017 so that our legal counsel may be present.
  4. The Zoning Commission has made a recommendation to the Trustees to update the future land use map by changing the area south of Duvall Road and west of Ashville Pike (purple on map) from Industrial and Commercial Support to Agriculture and Low Density Residential. The Trustees agreed that any changes made to the Land Use Plan should be done with all of the CEDA members present and they will plan to have this meeting at a date to be determined later.
  5. The Zoning Commission asked if a member of one zoning board can serve as an alternate on the other board. Although this is a legal question, the Trustees agreed that it is not a good idea and they do not want anyone currently on one board to serve as an alternate on the other.
  6. Both the Zoning Commission and the Appeals Board made motions on January 9th to change the required number of days for a hearing, or for a notice to business days. These motions need to be rescinded.  These time requirements are set in the ORC (519) and can only be changed by the State of Ohio.
  7. Peggy Egbert and Frank Miles asked if they would be paid for the January 30th Public Hearing. Our Legal Counsel said they were not to sit on the board for that hearing because they live in adjoining properties to NorthPoint.  Clark made a motion to not pay them for this hearing as they were there as residents, not board members.  Mr. DeFelice seconded the motion and the Trustees voted with three yes votes to pass the motion.
  8. The Zoning Secretary has asked for a voice recorder to be used at all Zoning Public Hearings. DeFelice made a motion for the Clerk to purchase a Sony ICD PX333 Voice Recorder for less than $50.00 for the Zoning Boards.  Mr. Clark seconded the motion and the Trustees voted with three yes votes to pass the motion.
  9. Doug Czako will check on Vance regarding their building.
  10. The Clerk gave Doug Czako three zoning applications and a check received in the mail from National Lime and Stone.
  11. Doug asked if we should have legal counsel at public hearings. Several legal questions were brought up at the February 6th hearing that he and the board members did not have answers for.  Mr. DeFelice asked him to address that with Assistant Prosecutor Jayme Fountain when she attends the March 6 meeting.
  12. The Zoning Commission has made a recommendation to the Trustees to rezone the four parcels that NorthPoint purchased on Ashville Pike to the Rickenbacker Development District.

RESOLUTION 17-07

A RESOLUTION TO HOLD A PUBLIC HEARING TO REZONE PARCELS D1200030024400, D1200030025702, D1200030025703 AND D1200030025704 TO THE RICKENBACKER BUSINESS DEVELOPMENT DISTRICT ON MARCH 7, 2017 AT 6:30PM.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-07.

FIRE CHIEF’S REPORT: 

  1. Chad and Shawn went to Nebraska for the “pre-paint” inspection for the new engine. There were a few change orders submitted.  They will go back around March 20th for the final inspection.  Smeal will deliver the engine when complete.
  2. The Medic is nearly complete and should be ready within the month. The Trustees asked the Clerk to proceed with getting bids for the loans from three banks.
  3. The firefighters are going to build a kitchen table and take out the kitchen island.

OTHER BUSINESS: 

  1. We have received the County Engineer’s resurfacing estimate total for Old Duvall Court East, Old Duvall Court West and Dennis Road for $13,185.00.

RESOLUTION 17-08

A RESOLUTION TO ACCEPT THE 2017 COUNTY WIDE PAVING PROJECT FROM THE COUNTY ENGINEER TO REPAIR OLD DUVALL COURT EAST, OLD DUVALL COURT WEST AND DENNIS ROAD FOR A TOTAL OF $13,185.00 TO BE PAID FROM 2021-330-360-0000 AND A PURCHASE ORDER FOR THE SAME.    Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted: Mr. Clark, yes; Mr. DeFelice, yes; Mr. Welsh, yes.  R17-08 was approved.

  1. The Clerk read an email from Tom Davis asking about the possibility of making the abandoned road and overpass on Ashville Pike a “Railroad Viewing Park.” The county owns the bridge and the township owns the road, but the road no longer goes through to the bridge.  The Trustees were not in favor of making a park in that area.  The Clerk will answer the email.

At 7:40pm Mr. Welsh asked to go into executive session to discuss the new Employee Handbook and Kevin’s job description and performance review with Kevin.  Mr. Clark made a motion to go into executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.

At 8:00pm Mr. Clark made a motion to leave executive session.  Mr. DeFelice seconded the motion and the Trustees voted: Mr. Welsh, yes; Mr. DeFelice, yes; Mr. Clark, yes.

RESOLUTION 17-09

A RESOLUTION TO APPROVE THE HARRISON TOWNSHIP PICKAWAY COUNTY EMPLOYEE HANDBOOK DATED 1-3-2017.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted: Mr. Clark, yes; Mr. DeFelice, yes; Mr. Welsh, yes.  R17-09 was approved.

RESOLUTION 17-10

A RESOLUTION TO MOVE THE BALANCE OF 12.75 HOURS THAT KEVIN HAS IN COMP TIME TO HIS VACATION TIME.  Mr. DeFelice moved and Mr. Clark seconded and the Trustees voted with three yes votes to approve R17-10.

RESOLUTION 17-11

A RESOLUTION TO APPROVE  A SALARY INCREASE OF 4% FOR KEVIN MAKING HIS SALARY $21.00 PER HOUR EFFECTIVE FEBRUARY 5, 2017.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted: Mr. Clark, yes; Mr. DeFelice, yes; Mr. Welsh, yes.  R17-11 was approved.

ROAD/CEMETERY SUPERINTENDENT:

  1. The tree limbs on Picway Road need to be trimmed. This is ODOT property.  Kevin will see about someone trimming these trees.
  2. Kevin and Joey cleaned up a large amount of trash that had been dumped on Bulen Pierce Road.
  3. Kevin will be off on February 29 for the recertification of his spraying license.
  4. Kevin also needs to be off mid-day on March 2 for a meeting.
  5. The cab mounts on the International Snow Plow are bad. No decision on the repair was made.

ACTION ON MINUTES: 

            January 17, 2017 Regular meeting:  Mr. Clark moved and Mr. DeFelice seconded a motion to approve the minutes of the regular meeting of January 17, 2017 and the Trustees voted with three yes votes.  Motion carried. 

FISCAL OFFICER’S REPORT:

RESOLUTION 17-12

A RESOLUTION TO APPROVE THE 2017 TEMPORARY APPROPRIATIONS AS THE 2017 PERMANENT APPROPRIATIONS.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-12.

RESOLUTION 17-13

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. Clark moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R17-13.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Clark moved and Mr. DeFelice seconded the motion to adjourn the February 7, 2017 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:15pm.