February 6, 2018

HARRISON TOWNSHIP TRUSTEE MEETING

February 6, 2018

 REGULAR MEETING CALL TO ORDER:

Chairman Joe DeFelice called the Regular Trustee Meeting of February 6, 2018 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Eric Edgington, Zoning Inspector Dale Hoover and Road/Cemetery Superintendent Kevin Hulse.  Residents Carol Welsh, Ed Duncan and Jim Baker were also in attendance.

HEARING OF VISITORS: 

  1. Ed Duncan and Jim Baker were present to inquire about part-time positions helping with work for both roads and the cemetery.  After some discussion, the Trustees hired both Ed and Jim. 

RESOLUTION 18-12

A RESOLUTION TO HIRE DEWAYNE (ED) DUNCAN TO A PART-TIME POSITION WITH THE CEMETERY AND ROADS DEPARTMENTS AT $10.00/HOUR AND DRIVING THE SNOWPLOW AT $20.00/HOUR, NOT TO EXCEED TWENTY-EIGHT (28) HOURS PER WEEK, BEGINNING IMMEDIATELY.    Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three yes votes to approve R18-12.

RESOLUTION 18-13

A RESOLUTION TO HIRE JAMES P BAKER TO A PART-TIME POSITION WITH THE CEMETERY AND ROADS DEPARTMENTS AT $10.00/HOUR AND DRIVING THE SNOWPLOW AT $20.00/HOUR, NOT TO EXCEED TWENTY-EIGHT (28) HOURS PER WEEK, BEGINNING IMMEDIATELY.    Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three yes votes to approve R18-13.

ZONING INSPECTOR:

  1. Duke is planning to build a large building (over one million square feet) north of Airbase Road.
  2. The Zoning Commission recommended that the Trustees follow up with Vance Trucking regarding the vegetative screenings around the perimeter of his property.  Dale will contact Mr. Vance about planting these items as soon as the weather allows.
  3. The Zoning Appeals Board recommends that the National Lime and Stone easement for signage be placed with the variance.  Dale has already taken care of this.

ROAD/CEMETERY SUPERINTENDENT:

  1. Kevin asked for Friday, February 16th as his day in lieu of Martin Luther King day.  Mr. DeFelice moved to approve this day off and Dr. Freeman seconded the motion.  The Trustees voted with three affirmative votes to approve the motion.
  2. The new snowplow truck was hit by a passing truck on Weigand Road on January 25.  The truck that hit the snowplow did not stop.  There was minimal damage not requiring a repair.
  3. The Fire Chief presented the estimate from WS Electronics South to upgrade the Road Department’s radio from the EDACS system to P25 trunking allowing it to work on the new system for $645.00.  Mr. DeFelice moved to approve this expense to have the radio re-programmed.  Dr. Freeman seconded the motion and the Trustees voted with three yes votes to approve the motion.
  4. The County Engineer sent the estimate for the 2018 County Wide Resurfacing Program.  The estimate to chip seal Lockbourne Eastern Road from Duvall Road to Air Base Road is $60,472.00 and Weigand Road from US 23 to east of the Railroad Bridge is $49,513.00 for a total of $109,985.00. 

RESOLUTION 18-14

A RESOLUTION TO ACCEPT THE ESTIMATE FROM THE COUNTY ENGINEER TO COMPLETE A CHIP SEAL REPAIR OF LOCKBOURNE EASTERN ROAD FROM DUVALL ROAD TO AIR BASE ROAD AND WEIGAND ROAD FROM US 23 TO THE RAILROAD BRIDGE FOR A TOTAL OF $109,985.00.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three yes votes to approve R18-14.

RESOLUTION 18-15

A RESOLUTION TO APPROVE A SUPPLEMENTAL APPROPRIATION OF $10,000.00 FROM THE GASOLINE TAX FUND TO 2021-330-360-0000 CONTRACTED SERVICES AND A PURCHASE ORDER FOR $109,985.00 PAYABLE TO THE PICKAWAY COUNTY ENGINEER FOR THE RESURFACING PROGRAM.    Mr. Welsh moved and Dr. Freeman seconded and the Trustees voted with three yes votes to approve R18-15.

FIRE CHIEF’S REPORT:

  1. Pritchard Electric has submitted an estimate of $2369.00 to run electricity from the power pole on State Route 752 to the barn behind the fire station and install a 200 amp panel.  There is not currently any power to that building and the power panel in the station is maxed out.  The Chief would add lights, outlets and a door opener, so the cost will increase.  The Trustees agreed that this additional service is needed.
  2. The Chief asked to go into executive session to discuss a personnel issue.  The Trustees asked the Chief to wait until everything else on the agenda was completed.

OTHER BUSINESS:

  1. The Board of County Commissioners passed Resolution PC-012318-2 to enact a temporary 50% load reduction on Bulen-Pierce Road from State Route 762 to Sheperd Road, expiring April 30, 2018.  The County Engineer’s office provided signs for this road.  There was some concern from the farmers in the area who need to use this road for farming operations.  Mr. DeFelice was told by the County Engineer’s office that the Trustees could write a letter for these local farmers stating they were exempt from the load reduction for farming operations.  Mr. DeFelice moved that the Trustees sign a letter stating farming operations which own or operate property in the affected area (Bulen-Pierce Road from SR 762 to Shepherd Road) are exempt from the temporary 50% load reduction on Bulen-Pierce Road in effect through April 30, 2018.  Dr. Freeman seconded the motion and the Trustees voted with three yes votes. 
  2. The Fiscal Officer recommended continuing to use CareWorksComp as our Workers’ Comp Group Rating Program.  The total projected group savings is $13,403.00 and projected discount is 48% at a cost of $2323.00.

RESOLUTION 18-16

A RESOLUTION TO CHOOSE CARE WORKS COMP AS OUR THIRD PARTY ADMINISTRATOR AS PART OF THE 2018 OHIO TOWNSHIP ASSOCIATION WORKER’S COMPENSATION GROUP RATING PROGRAM.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three yes votes to approve R18-16.

ACTION ON MINUTES:

January 16, 2018 Regular Meeting:  Mr. DeFelice moved and Dr. Freeman seconded a motion to approve the minutes of the regular meeting of January 16, 2018 and the Trustees voted with three yes votes to approve the motion.

At 7:49pm Mr. DeFelice made a motion to go into executive session to discuss a personnel issue within the fire department and invited Chief Eric Edgington to be included and invited Carol Welsh to remain in the room.  Mr. Welsh seconded the motion and the Trustees voted: Mr. DeFelice, yes; Dr. Freeman, yes; Mr. Welsh, yes.

At 8:23pm Mr. DeFelice made a motion to leave executive session.  Dr. Freeman seconded the motion and the Trustees voted: Mr. DeFelice, yes; Dr. Freeman, yes; Mr. Welsh, yes.

FISCAL OFFICER’S REPORT:

RESOLUTION 18-17

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved and Dr. Freeman seconded and the Trustees voted with three yes votes to approve R18-17.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. Welsh moved and Dr. Freeman seconded the motion to adjourn the February 6, 2018 Board of Trustee Meeting.  All were in favor and the meeting was adjourned at 8:30pm.