HARRISON TOWNSHIP TRUSTEE MEETING

February 5, 2020

REGULAR MEETING CALL TO ORDER:

Chairman Bill Welsh called the Regular Trustee Meeting of February 5, 2020 to order with the Pledge of Allegiance at 8:00am at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Fire Chief Chad Noggle, Zoning Inspector Dale Hoover, Cemetery Sexton/Superintendent Darryl Ward and Road Superintendent Jared Conner.  Fire Captain Shawn Davidson and Deputy Gabe Carpenter were also present.  Trustee Mike Freeman and Assistant Fiscal Officer Lindsay Mayse were absent.

HEARING OF VISITORS: 

      1. Shawn Davidson asked for a copy of the fire department operating budget for the last three years.  The Fiscal Officer will provide this.
      2. It was mentioned to Deputy Carpenter that there have been several incidents of semis turning from Weigand Road and SR 762 onto Ashville Pike/SR 762 in front of oncoming traffic.  A request was made to have an increased presence from the Sheriff’s Department, if possible.

ZONING INSPECTOR:

      1. Dale has issued one application for zoning to Doug Czako on Old Duvall West for a 32 x 48 accessory building.  
      2. Dale stated that he is meeting with someone who is interested is building a gas station at the Northwest corner of SR 23 and SR 762.
      3. The Trustees asked Dale if he would like to go into executive session for his job review and he declined.  The Trustees complimented Dale on the great job he is doing as Zoning Inspector and asked if he had any questions or comments regarding his position.  He did not.

ROAD SUPERINTENDENT:

      1. Jared reported that Madison Township had widened Lockbourne Eastern Road from St Paul to Duvall.  All of the signs needed to be moved and he and Darryl have completed that job.
      2. The Trustees asked Jared to get pricing on a solar powered flashing stop sign for Duvall Road at SR 762.
      3. Mr. DeFelice said that Chris from the County Engineer’s office will meet with our Trustees regarding Michel’s repairs.
      4. The list of roads for the Engineer’s County Wide Resurfacing Program is due by 2-14-2020.

CEMETERY SEXTON/SUPERVISOR:

      1. There is a need for a roadway on the north side of Section 11.  The cost for our employees doing it with the rental of a dozer versus having Digger do it was discussed.  The Trustees asked Darryl to get a written estimate from Digger McCray.
      2. The light has been installed on the flag pole and a light was added for the Columbarium.
      3. Wellman Monument said the company that sold the Columbarium will replace the shelf that was damaged during delivery.
      4. Gloyd Home Improvements presented an estimate for $785.00 to replace the damaged iron columns at the front of the Township Building.  Darryl said he and Jared could do it for approximately $350.00.  The column was hit by a vehicle owned by USP Select and they have stated they will pay for the repair.
      5. The Cemetery Fees were discussed.  Additional information has been added.

RESOLUTION 20-19

A RESOLUTION TO MAKE THE FOLLOWING CHANGES TO THE CEMETERY FEES:  THERE WILL BE AN ADDITIONAL CHARGE OF $100.00 FOR ANY FUNERAL IN THE COLUMBARIUM NOT COMPLETED BY 3:30PM OR HELD ON A SATURDAY.  “RESIDENT” APPLIES TO THE OWNER OF THE GRAVE OR NICHE.  FEE FOR A TRANSFER OF DEED WILL BE $30.00 PLUS A TRANSFER FEE FROM A RESIDENT TO NON-RESIDENT OF HARRISON TOWNSHIP IS AN ADDITIONAL $200.00 PER GRAVE.  Mr. DeFelice moved, Mr. Welsh seconded and the Trustees voted with two affirmative votes to approve R20-19.

FIRE CHIEF:

      1. The Chief has received several applications for the Captain and Full-time Firefighter positions.
      2. The Chief presented information regarding the purchase of a new tanker.  The Trustees discussed this and since it is neither an emergency purchase nor in the 2020 Fire Budget, they suggested the Chief submit this for the 2021 Fire Budget.
      3. The Chief submitted roughly drawn plans showing different ideas for adding on to the existing fire station.  He will try to get a square foot estimate and approximately what a re-model of this size would cost before hiring an architect to draw plans.
      4. He will have Clemans & Nelson look through the current union contract for legality updates.
      5. There is a need to update the phone system and the camera system at the fire station.

OTHER BUSINESS:

      1. Fiscal Officer MaryAnn Elliott explained that the medical insurance deduction from each employee has been reported as Deferred Comp but should have been reported as an IRS Cafeteria Plan 125.  BHM CPA Group, Inc will figure the corrections required for approximately $750.00.  We will be receiving a refund for the Township and each employee who has paid this deduction for the last three years.

RESOLUTION 20-20

A RESOLUTION TO APPROVE HIRING BHM CPA GROUP, INC. FOR APPROXIMATELY $750.00 TO CALULATE THE AMOUNT OF MEDICARE OVER-WITHHELD AND SUPPLY DOCUMENTATION TO CORRECT THESE WITHHOLDINGS AND TO CALULATE THE AMOUNT TO BE RETURNED TO EACH EMPLOYEE.  Mr. DeFelice moved, Mr. Welsh seconded and the Trustees voted with two affirmative votes to approve R20-20.

ACTION ON MINUTES:

January 22, 2020 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of January 22, 2020 and the Trustees voted with two affirmative votes to approve the motion.

FISCAL OFFICER’S REPORT:

RESOLUTION 20-21

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Mr. DeFelice moved, Mr. Welsh seconded and the Trustees voted with two affirmative votes to approve R20-21.

ADJOURNMENT:

With no further comments and all scheduled matters attended to, Mr. DeFelice moved and Mr. Welsh seconded the motion to adjourn the February 5, 2020 Board of Trustee Meeting.  All were in favor and the meeting adjourned at 9:55am.