April 16, 2019

HARRISON TOWNSHIP TRUSTEE MEETING

April 16, 2019

REGULAR MEETING CALL TO ORDER:

Chairman Mike Freeman called the Regular Trustee Meeting of April 16, 2019 to order with the Pledge of Allegiance at 7:00pm at the Harrison Township Building, 2746 Weigand Road, Lockbourne, Ohio.  Attending were Trustee Joe DeFelice, Trustee Mike Freeman, Trustee Bill Welsh, Fiscal Officer MaryAnn Elliott, Assistant Fiscal Officer Lindsay Mayse, Fire Chief Chad Noggle, Cemetery Sexton/Superintendent Darryl Ward and Road Superintendent Kevin Hulse.  Zoning Inspector Dale Hoover was absent.  Visitors present were Mary Ann Miller and Rick Crosby.

HEARING OF VISITORS: 

  1. Mary Ann Miller stated she was present to observe the meeting. She did ask if a bush in front of her grandmother’s headstone needed to be removed.  The Trustees encouraged her to go over to the cemetery during the day and show Darryl or Kevin the gravesite and they will assist her and answer her questions.
  2. Rick Crosby was present to complain about the bricks being moved from around the headstone on his family graves. The Trustees explained that the rules have been in place for many years, but they have not been enforced.  The rules are in place to provide safety for the visitors and the employees who are in the cemetery and the Board of Trustees have instructed the cemetery employees to remove all items that are not allowed.  Trustee Freeman explained that there is a commission that will hear complaints regarding Ohio cemeteries.  They can be contacted through www.ohio.gov and a search for cemetery.

ZONING INSPECTOR:  

  1. The Zoning Appeals Board held two hearings on April 15, 2019:

A variance for Robin Moore requesting an online floral business in her home was approved; and

A variance for John E Smith to build a pole barn eight feet from the property line was also approved.

ROAD SUPERINTENDENT:

  1. Kevin stated that of all the people he talked to regarding enforcing the cemetery rules, only two people had an argument regarding this enforcement. Many people appreciated the cleaner look.
  2. Digger will start the Hoover Road project tomorrow.
  3. Gloyd’s Home Improvements submitted an estimate for $285. to replace damaged shingles on the Township building. It is possible that there is damage to the wood underneath.  DeFelice made a motion to approve up to $800.00 for Gloyd’s Home Improvements to replace the shingles and any wood underneath that needs to be replaced.  Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.
  4. The Trustees explained to Kevin that he is now responsible for working 32-40 hours a week but will still be considered a full-time employee. If he needs a couple hours off, he does not have to have that approved.  If there is work that needs to be done, he is required to work a forty-hour week.   DeFelice moved that the Road Superintendent is required to work between 32-40 hours a week as a full-time employee.  All work must be complete if he chooses to work fewer than forty hours.  Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.

RESOLUTION 19-40

A RESOLUTION TO APPROVE THE NEWLY REVISED JOB DESCRIPTIONS FOR ROAD SUPERVISOR AND BUILDING CUSTODIAN.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R19-40.  Kevin Hulse and Trustee DeFelice signed these job descriptions.

CEMETERY SEXTON/SUPERVISOR:

  1. Fiscal Officer MaryAnn Elliott administered the Oath of Office to Darryl Ward as the Township Cemetery Sexton.

RESOLUTION 19-41

A RESOLUTION TO APPROVE THE NEWLY REVISED JOB DESCRIPTIONS FOR CEMETERY SEXTON AND CEMETERY SUPERVISOR.  Dr. Freeman moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-41.  Darryl Ward and Trustee Freeman signed these job descriptions.

  1. DeFelice moved that the Township issue a credit card to Darryl Ward to use for cemetery expenses. Mr. Welsh seconded the motion and the Trustees voted with three affirmative votes to approve the motion.  Trustee Freeman and Fiscal Officer Elliott signed the application for the credit card.
  2. The Trustees reviewed the Cemetery Rules and Regulations and made the following changes:
    1. #2. “A bench is permitted on a gravesite ONLY if it is used in lieu of a headstone.” Add: “And only with written approval of the Board of Trustees.”
    2. #3. Remove the word “new”…now to read: No trees, shrubs, bushes, vines, rose bushes…..
    3. #7. Remove the word “new”…now to read: No landscaping materials or fencing are permitted….
    4. #13. Change to read: The Board of Trustees reserves the right to revise the cemetery Rules & Regulations at any time they deem necessary. ORC 517.06
    5. Changing the contact information to Darryl Ward, Sexton/Cemetery Superintendent and for immediate assistance contact Trustee Mike Freeman.

RESOLUTION 19-42

A RESOLUTION TO APPROVE THE ABOVE LISTED CHANGES TO THE CEMETERY RULES AND REGULATIONS EFFECTIVE APRIL 16, 2019.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-42. 

  1. The Trustees tabled the decision to change the Cemetery Fees until the next meeting. Trustee Freeman will call for pricing at other cemeteries in the area.
  2. Darryl would like to get ten 2 x 2 x 6 concrete blocks to build an area to keep the sand and gravel in. Freeman made a motion to allow Darryl to purchase these blocks for a total of $780.00.  Mr. DeFelice seconded the motion and the Trustees voted with three affirmative votes to approve the motion.

FIRE CHIEF’S REPORT:

  1. The new door security system installation is complete.
  2. The Chief is not happy with the service from the current IT company and is planning to switch to Info Link. They also provide service to the Village of Ashville and the Pickaway County Commissioners.  He will have 24 hour tech support, a true server and reports confirming backups every four hours.
  3. The concrete on the front apron at the station is cracked. The Chief is getting estimates to repair it.
  4. There are two leaks in the Station roof. The estimate to repair that is $4800.
  5. The Medicount Contract needs to be approved and signed.

RESOLUTION 19-43

A RESOLUTION TO APPROVE THE MEDICOUNT CONTRACT FOR EMS BILLING SERVICES FOR 7 ¼%.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-43.

  1. Travis Baisden, a Part-time Firefighter on one unit, has asked for a ninety day leave of absence. The Trustees discussed this and agreed to offer him a sixty day leave and then review it.

RESOLUTION 19-44

A RESOLUTION TO APPROVE GRANTING A 60 DAY LEAVE OF ABSENSE TO PART-TIME FIREFIGHTER TRAVIS BAISDEN.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-44.

  1. The Trustees asked the Chief to get an estimate for the cost of a Fire Chief’s vehicle.

OTHER BUSINESS:

  1. Russ Haskell, who currently hosts our website, has submitted a proposal to redesign the site with a new modern look. It will include a secure SSL lock with faster page loading and better security with daily backups for a total of $500.00.

RESOLUTION 19-45

A RESOLUTION TO ACCEPT THE PROPOSAL FOR A REDESIGNED WEBSITE BY RUSS HASKELL FOR $500.00.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R19-45.

  1. The Trustees discussed the Employee Handbook and some changes that need to be made, but due to the length of the meeting, they tabled that revision until the next meeting.
  2. DeFelice will attend the District Advisory Council meeting for the Health Department. There will be a vote on the Health Department’s request to increase the amount that townships, villages and Circleville contribute if the levy does not pass in November. 

RESOLUTION 19-46

RESOLUTION TO APPROVE HAVING TRUSTEE DEFELICE VOTE IN FAVOR OF THE INCREASE FOR HEALTH DEPARTMENT CONTRIBUTIONS IF THE LEVY DOES NOT PASS.  Dr. Freeman moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R19-46.

ACTION ON MINUTES:

April 2, 2019 Regular Meeting:  Mr. DeFelice moved and Mr. Welsh seconded a motion to approve the minutes of the regular meeting of April 2, 2019 and the Trustees voted with three affirmative votes to approve the motion.

FISCAL OFFICER’S REPORT:

  1. The Trustees approved the time cards.

RESOLUTION 19-47

A RESOLUTION TO APPROVE AN INTERFUND TRANSFER FROM THE FIRE FUND TO THE NOTE RETIREMENT FUND FOR $38,137.97 TO MAKE THE FIRE ENGINE ANNUAL PAYMENT AND A PURCHASE ORDER FOR THE SAME.  Mr. Welsh moved and Mr. DeFelice seconded and the Trustees voted with three affirmative votes to approve R19-47.

RESOLUTION 19-48

A RESOLUTION TO APPROVE A SUPPLEMENTAL APPROPRIATION OF $8800.00 FROM THE CEMETERY FUND TO MACHINERY, EQUIPMENT & FURNITURE FOR THE EXCAVATOR AND A PURCHASE ORDER FOR THE SAME.  Mr. DeFelice moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R19-48.

RESOLUTION 19-49

A RESOLUTION TO APPROVE AND PAY THE ATTACHED LIST OF BILLS AS THE LAWFUL OBLIGATIONS OF HARRISON TOWNSHIP.  Dr. Freeman moved and Mr. Welsh seconded and the Trustees voted with three affirmative votes to approve R19-49.

 ADJOURNMENT:

With no further comments and all scheduled matters attended to, Dr. Freeman moved and Mr. Welsh seconded the motion to adjourn the April 16, 2019 Board of Trustee Meeting.  All were in favor and the meeting adjourned at 9:00pm.